If you focus on the best technology practices like Multi-warehouse management solutions it can help in running your business. It is highly crucial to make the right technology choices that can grow your business. A robust & secure inventory management system will save money, and time, and focus on customer service. You can explore the list of eCommerce development services, or check out our portfolio to ensure great support. Send us your query to connect about how we can help your eCommerce store grow. Read more at: https://bit.ly/3GdyCss

1. Globalization has completely changed the business model and having an
online store is crucial if you want to stay ahead of your competitors.
In today’s competitive marketplace, the inventory management system is
often overlooked but important phase of any eCommerce business. The
inventory management system must be efficient, secure, and cost-
effective. If you do not have these components intact you may fail to meet
customer demand and lose sales impacting your eCommerce efforts.
Since 2020, the whole world seems to be experiencing countless hardships.
The list is too long and disgraceful to even mention. But, one thing that is
quite clear to everyone — being prepared for uncertainty is essential.
That’s why we’ve discussed this guide on inventory management systems, to
help you understand how you can handle and get the most out of your stock.
Introduction to Inventory Management System
Inventory management is the process to track the goods available in stock. It
includes a different set of activities ranging from ordering, restocking, storing,
and predictive analysis.
Managing inventory in a detailed manner becomes even more challenging
with the growth of sales and product addition. The right inventory system aid
in managing inventory, and is a critical element of supply chain management.
Many businesses think that outsourcing order management and product
storage to third-party logistics means completely handling the inventory
management process. The truth is third-party logistics can provide valuable

2. tools that will support a merchant to successfully manage their inventory
securely and cost-effectively.
What is Inventory Management System?
An inventory management system is a software solution that helps both
startups and established organizations manage all incoming and outgoing
stock. Moreover track inventory levels, sales, and deliveries, and serve the
daily processes to meet customers' demand.
According to a survey, 90% of participants said that data visibility and
insights are crucial to their organization's success.
One of the key features of why eCommerce development
companies suggest integrating this software is it gathers data and metrics to
improve the decision-making process. In addition, merchants use technology
to solve problems and eliminate routine tasks, and finally empower
organizations to predict future outcomes.
Types of Inventory Management System
There are several types of inventory management systems available to meet
specific business needs and operations. Some systems have capabilities that
benefit smaller brands to compete with big brands.
Barcode Systems
Studies have shown that a person commits at least one data-entry mistake in
every 250 keystrokes while a computer makes an error in every 40 trillion
characters scanned.
Businesses use barcode systems to assign a number to each product, fasten
tasks, and efficiency. Inventories are by default updated when a product is
scanned, adding data related to the supplier, product dimensions, weight, and
even real-time data. This helps to make proper business decisions.
For improved mobility and flexibility, the wireless scanner can be used in the
form of mobile scanners with all the necessary features.

3. Barcode Systems Benefits
 Lesser mistakes than human manual entry
 Automatic and real-time inventory updates
 Speedy scanning process
 Systematic documenting and reporting work
 Fast and transparent stock movement
Radio Frequency Identification Systems
RFID automatically collects data and identifies an object. Next, data is sent
and received with a system having RFID tags. Later the tag sends digital data
which can be used to track inventory stocks. As per B2B eCommerce
solution providers, RFID tagging can boost business operations by 30%.
RFID Systems Benefits
 Tags start alarm and inform you when moved
 Assist in automatically reading and storing data
 Items are given separate identity and can be read in group
 Tag data is compatible with ERP systems
 Stop possible fraud as tags are difficult to counterfeit
Features of Inventory Management System to
Consider
Before the growth of technology and digital platforms, every business was
somehow dependent on manual tasks. But with the technology advancement
business organizations particularly eCommerce store can now manage their
inventories by integrating inventory management software.
These days software can control daily business operations and manage
complete inventory-related functions.

4. Every business operates differently. And there are several Inventory
management software present in the market having a diverse set of tools to
help businesses manage their stock. It is a daunting task to select a software
application to serve your business needs. To make the selection job simple
we have discussed key inventory system features:
Cloud Infrastructure
Cloud-based software offers on-demand availability of technical resources
without the need for dedicated staff to manage virtually. It supports data
storage, assists automated backups, secure access, and real-time
collaboration from any corner of the world.
Digital Label

5. Pressure-sensitive labels are made with the use of cutting-edge digital
printing technology. GPS-enabled RFID tags and barcode allows brands to
track databases in real time and create paperless documents.
IoT Integration
Integration of IoT aids in gathering data from smart devices and collaborating
it into business applications. This helps to automate inventory controls,
reporting, digital labels, and GPS tracking. The technology is helpful to
prevent fraud, building additional security layers, support real-time
monitoring, and analytics for insights.
Mobile Apps
Mobile apps enable eCommerce stores to track shipment and stock, and give
immediate inventory alerts and notifications. Another benefit is front-end

6. office employees and back-end office employees easily communicate to
improve the business operation and give better customer service.
Machine Learning and AI
Integrating AI helps organizations work in an efficient manner through
Chatbots. It also boosts revenue, lower operational expenses, and customer
engagement.
ML supports small and big organizations to record stock inventory, makes
suggestions based on user history, and automates order tracking. It also
helps to market their products better and predict sales forecast. ML and AI
integration allows you to mange internal inventory and prevent shortages.
Point-of-Sale (POS) Systems

7. Managing inventory using a POS system is quite easier for retail businesses.
It ultimately saves money, simplifies daily tasks, and facilitates your daily
operations. Using the right Point-of-Sale (POS) Systems for business
inventory management is a success-oriented vision and decision.
Benefits of using POS systems for inventory management:
 Improved Inventory Management
 Simple Invoicing
 Better Customer Management
 Secure Payments
 Higher Customer Orders
Top Benefits of Inventory Management System
Poor order management can severely impact your business reputation. First,
if there’s an issue with stock management, it means your customers don’t get
products by the time they expected. All of this will damage your reputation
and drive away customers to competitors.
With that said, here are the key benefits of an inventory management system:
Accurate Inventory Forecasting

8. Quality inventory management systems can help with the forecasting of
stocks. By tracking and studying stock storage levels and output, you will be
better prepared for the demand. With monitoring of inventory trends on a
monthly, quarterly, or unit-to-unit basis will keep you updated with sales.
Make Smart Business Decisions
It is difficult to predict the future, but with inventory management, it
becomes easy to get prepared for unexpected supply chain issues, such as:
 Delayed inventory from the manufacturer
 Out-of-stock product
 Low storage space
 Cash flow problems

9. By knowing your inventory on a prior basis you can create a preventive plan
for problems that might appear. This preparation will boost your business
when you face adverse situations that otherwise could have a major impact.
Improve Customer Satisfaction
With appropriate knowledge of product inventory that gets shipped, you can
make valuable decisions regarding your customers’ preferences.
Is there any peak time for purchase? Any specific location that buys your
product frequently? Additionally, any changes in inventory after a product
launch will aid in getting necessary feedback on your promotional efforts.
This can lower the lead time as purchase orders come in as well as simplify
operations at your POS. This can assist with both inventory tracking and
inventory control and is important for an eCommerce store.
Save Storage Fees

10. If you have too much inventory it will cost a lot in terms of storage charges.
And that money can be used on branded shipping materials or meeting
growing shipping fees. Storing goods depends on how much physical space
your products take up in a warehouse.
Fees depend on how many units you have to put in stock. Placing your
inventory at the right amount depends on your customer needs. This will
eventually save money on storage fees and put it for your business expansion.
Clear Stock Related Concerns
One of the most significant roles of inventory management is identifying the
right amount of SKUs required at any given time in stock. If your stock dips
too low, you will face the risk of products running out which can lead to
missed sales and customer service issues.

11. On the other side, if you have too much inventory available, it can result in
products that are no longer in demand or are outdated. This is the situation of
“dead stock”. Having analytic features integrated with proper order
management can also help with your warehouse management activities.
Increased Revenue
Poor stock management results into revenue losses. You can address errors
like stock-outs and overstocks by forecasting the actual amount of your
inventory. You can reduce your product cost by lowering supplier lead time. It
can be made possible by advancing inventory management in the supply
chain.
In simple terms, an inventory management system improves efficiency in all
areas of the eCommerce business. If you operate an eCommerce website that
uses cutting-edge, real-time technologies, you will be able to stay ahead in
customer satisfaction.
When to Upgrade your Inventory Management
Every digital product is technology supported and technology needs regular
updates so as the inventory management system. The system becomes
advanced every year as the older solution eventually becomes outdated.
Upgrading your inventory solution at regular interval makes you stay ahead
of competitors and help you drive more profits. We have mentioned a few
checkpoints that you can analyze that it might be the time to upgrade.
Flexibility

12. Spreadsheets help your employees to manage inventory and limited storage
availability restricts you from managing the operations. This eventually
results in losing business. Then this is a crucial sign to upgrade and shift your
inventory to a Cloud-based application. This will give liberty to add extra
spreadsheets and keeps you flexible in adding and removing the sheets as
per requirement.
Growing Inventory costs
When you lack enough stock the cost will automatically rise and it will be
tough for you to keep control of it. A professional Magento development
service provider will suggest an advanced inventory management system to
keep you updated with the availability of the stock. Real-time access to the
stock will be present from every warehouse. This enables you to take quick
decisions regarding stock to meet customers’ requirements.
Accuracy

13. It is challenging for both small and big businesses to keep track of stock
without an inventory system. Without a proper technology solution businesses
face consequences in terms of higher operational costs. Having a dedicated
inventory management system for your eCommerce store will empower you
and your employees to access information in real time. Data can be accessed
from any place, any time, and get the latest insights on your inventory.
Sluggish Growth
When the salespeople are dependent on the back-end team for the
availability of product stock the process becomes slow and ultimately sluggish
growth. This is the sign that you need to upgrade or have a specific inventory
system to instantly bring your business back to growing days.

14. Your inventory management software will be integrated into the eCommerce
website. As the inventory system needs to update the same way your website
needs it to fulfill business goals.
If you own a Magento-supported eCommerce website, then there take care of
these points:
 Update your Magento website to the latest version to prevent any security-related problems.
 Update the PHP version of your website as Magento is built in PHP.
You need to prioritize these points before planning to upgrade the inventory
management system. To give it the final touches with an updated technology
version you can hire Magento developers from a recognized and dedicated
service provider.
Software Suit of Inventory Management
There are several types of software categories serving inventory management
functionality such as:
Accounting Software
The software offers key insights into the overall financial performance of the
business. It manages all financial parameters and offers proof of their
financial standing. Ledger accounts received, billing and invoicing, and
accounts payable are managed by accounting software.
ERP Systems

15. Build for the manufacturing industry to plan and run manufacturing processes
from the start, providing complete visibility and access over the business. All
the resources being part of the enterprise are planned to meet the business
goal.
Retail Management Systems
This software is a combination of different useful tools comprising POS,
inventory management, and CRM to support running an eCommerce store
and improve your business.
Distributed ERP Systems

16. The software manages logistic operations including front-end and back-end
related activities. This plays a crucial role between sellers and consumers. It
is mainly used to track product demand and ensure that products are
delivered on time.
Warehouse Management Systems
A software designed for warehouse functionality offers multiple benefits. It
offers business visibility, manages supply chain fulfillment operations from
the distribution center.
Challenges with Inventory Management in
eCommerce
Every eCommerce business experience inventory management challenges.
Knowing these challenges ahead of time with solutions to succeed in a
business venture.

17. Here is a list of the most common inventory challenges that can impact the
growth and profitability of an eCommerce business.
Overselling & Overstocking
These days, shoppers look for transparency when collaborating with
eCommerce brands. When you oversell inventory, chances are high of
delaying product delivery and potentially damaging the trust. A possible
solution for this is to add products in out of stock so customers can see
themselves.
In eCommerce, having proper knowledge of your inventory and the buyer's
shopping habits will help you sell accurately. If you don’t prioritize your
customers’ needs, your supply will surely not meet demand. If you
overestimate your product requirements, you’re likely to spend more than
your earnings.
Manual Inventory Management

18. Another key challenge for eCommerce store owners is related to business
scalability. In the early stages of an eCommerce business, it’s easy to
manually track and fulfill orders. But it becomes a nightmare as you work to
scale your business to meet the growing customer demands.
For several business owners, scaling means selling products on different
eCommerce channels. It also means collaborating with different partners,
merchants, and manufacturers. It even includes storing stocks at different
warehouses around the country.
Performing such steps and hoping to grow your eCommerce business is
impossible. With a manual strategy, you also stand the chance of
experiencing data mistakes that impact inventory management. To avoid and
address the challenges discussed earlier, take the time to investigate scalable
inventory management processes.
Lack of insights

19. Another inventory-related challenge that many businesses come across is a
lack of data insights. Data analysis will benefit to identify areas of
improvement that can increase revenue.
To generate profits, boost growth, and cater to the customer's needs, use
data to learn how your inventory is fluctuating over time. Your insights can
benefit in forecasting inventory-related decisions like when to reorder
products and when to scale back.
Oftentimes, a situation comes when you need to access and act on inventory
data within a few hours or days to meet business operations. Without a
centralized system that provides real-time inventory information 24/7 basis,
it’s virtually impossible to make these kinds of decisions.
Conclusion
For an eCommerce store inventory is the biggest asset. Treat it like one.
Focus on inventory management strategies mentioned earlier to make smart
stock purchasing decisions, and build a smart warehouse. And to access in
real-time what exactly is available in your stock list and where it’s located.
If you focus on the best technology practices like Multi-warehouse
management solutions it can help in running your business. It is highly
crucial to make the right technology choices that can grow your business. A
robust & secure inventory management system will save money, and time,
and focus on customer service.
Timely assistance for inventory management from experts is one of the many
benefits of working with Magento India. If you are seeking Magento-related
support we’d love to hear from you. You can explore the list of
eCommerce development services, or check out our portfolio to ensure
great support. Send us your query to connect about how we can help your
eCommerce store grow.