Over the last year we were lucky to get a very interesting experience facilitating events for large Agile teams, programs, organisations. Many of the workshops and team meetings were for 60+ people, some for 100 people, and the usual size of groups we worked with is 25-30 participants. In addition to facilitation techniques, which we surely use to structure the process, there are principles and tips, understating of which can help you to facilitate any meeting for large teams. The questions we are going to answer during the webinar: - What should I do, if I do not know a single facilitation technique and will have to conduct a meeting for 50 people? - Give me a practical advice on how to prepare quickly for such event. - How to handle a lot of questions coming from participants, how to make my answers interesting for everyone? - How to stop the discussion that became a holywar? - How could I conduct an effective meeting, when some people already know a lot about the topic of the discussion and part of them are completely new to it? -Within our company there are teams that have good expertise in some domains, while other teams has knowledge in other areas. How can I create a system of information sharing among all of them? - They (the team, the group) ignore me, what should I do? - I need to acquaint 100 people with updated values ​​and principles of our Company. How to persuade people to share their knowledge, encourage to discuss the information I’m providing, and also to get feedback from them? - How to start, how to continue and end the meeting? The examples in the webinar will be from our experience, we are going to discuss several challenging facilitation cases that we dealt with some time ago.

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Svetlana Mukhina
How to make effective meetings in large teams

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What should I do if I need to facilitate
retrospective for 50 people, but I don’t
know any facilitation technique. Give
me a tip.
Combine these people into
groups: 10 groups 5 people
each. Work with groups as it
were individuals

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How should I deal with a big number of
questions coming to me from a large
group that I’m teaching Agile. How to
make my answers interesting for most of
the participants.
Use Brainwriting technique and
Questions Backlog instrument

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How to mitigate a discussion that
become a holywar? When some of
the participants blame others and
rest of the group is not very
interested in this conflict situation
First f all try to prevent holywar, using
token, round robin or linking.
If the holywar started, legalize it using
Fishbowl. You can also get the support
from the group asking about meeting
purpose and agenda.

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I’m coaching several teams,
and members of the teams
has various level of
understanding of meeting
topic (e.g. Scrum). How can
I make the meeting effective
in case there are people who
know a lot on the topic and
there are those how are
completely new to it?
Use Expose-the-
system-to-itself and
World-café

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Within our company there are
teams that have good
expertise in some domains,
while other teams has
knowledge in other areas.
How can I create a system of
information sharing among
them?
Talent market based on
Brownian motion

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The team ignores me, e.g.
- Involved completely doing
some task;
- Fall asleep because of your 30
minutes talk;
- Lost focus;
- Whispering with one another;
- Rule of risen hand
- Speak quietly
- Use microphone
- Game
- Café-break
- Use your legs

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I need to get 100 people acquainted
values, principles, practices of Scrum
(or e.g. of your company). How to
persuade people to share their
knowledge, encourage to discuss the
information I’m providing, and also to
get feedback from them?
Self-assessment and Radar of
practices, principles and values

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I’m going to a new office of our company to share our team/program.
I don’t want to use only slides and lecture format. There will be 80
people and I wish them to be involved.
- Gamification;
- Co-facilitators from
participants;

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- How to start, continue and finish the
meeting.
• Introduction;
• Agenda;
• Purpose;
• Timings;
• Check-in;
• Feedback;
- Questions;
- StarFish;
• Next steps;
• Photos, MoM, certificates
• Follow-up;

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What Next?

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Additional information
Luxoft Agile Practice:
• https://www.facebook.com/LuxoftAgilePractice
• http://www.youtube.com/c/LuxoftAgilePractice
My webinars:
http://www.youtube.com/c/SvetlanaMukhina8

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Thank you!
Let’s stay in touch:
https://www.facebook.com/Svetlana.Mukhina8
https://www.linkedin.com/in/svetlanamukhina