1. Performance Agreement and Review FY14 _ form developed August 2013 1
PERFORMANCE AGREEMENT AND REVIEW FY14
Name (job holder): Aida Karimova Date performance goals set:
Reporting to (manager): Ella Turkia Date individual development plan set
Reporting to (matrix manager): Giorgi Devidze Mid-year review date: N/A
Job title: Sr Bookkeeper End of year review date:
Section One - PERFORMANCE AGREEMENT AND REVIEW
White portion to be completed at beginning of FY14, shaded portion to be completed at end
of FY14
A. PERFORMANCE OUTCOMES
Performance Goals: Key Performance Measures: Job Holder’s comments: Manager’s comments: Rating
To gather / consolidate / classify /
enter into internet banking daily
transactions for further use
All monthly books,
allocations, bank transfers
prepared in timely manner
In FY 2014 all bank
allocations/
transfers/preparations done
manually , internet banking
access provided by bank
lately
E.T. Agree with the
comment; Transferring to
internet banking should be
done as soon as Bank
Accounts are released
FC = 3
Cashbox balance is kept accurately,
daily cash operations processed
timely, keeping records for further
use
Provide staff with cash
according to
requirements/requests in
Timely manner
All cash requests are provided
in the date, when the request
submitted
G.D. Cash was managed well
during the period. Accurate
reporting was in place.
E.T. Agree
FC = 3
Cash balances are reconciled in
accurate and timely manner
Cash balances reconciled
daily; Cash Count performed
per Finance Manual
Cash balance
reconciled/controlled daily
and indicated in xsls file.
G.D. Reconciliation was done
as per instructions.
E.T. Cash recording is done
correctly; monthly
reconciliation sent as part f
FFR reporting matches with
pervious balances
FC = 3
Cash Advances are issued / cleared
by staff per FFM
Ensure follow up of clearance
Cash Advances with the staff
Clearance of Cash advanced
cleared daily/monthly
G.D. Advances distributed to
staff after obtaining all
relevant approvals.
E.T. Agree. Closing of
advances within 7 days after
FC = 3

2. Performance Agreement and Review FY14 _ form developed August 2013 2
return should be monitored
closer in the coming periods
All BS accounts are reconciled in
accurate and timely manner
Accounts reconciliation
monthly; Aging Analysis is
prepared and tracked
monthly
Accounts reconciliation ,
prepared and provided
monthly Aging Analysis
prepared/provided monthly
according to the FFR
E.T. In the beginning of the
year submission of vouchers
was delayed at times which
was not always leaving
enough time for proper BS
Reconciliation/Review in the
reporting month. Due to
shortening the deadline to
10th
of calendar month I
strongly encourage Aida to
prioritize the tasks so that
the first week of a calendar
month is mostly devoted to
FFR Closing which will
enable more thorough
reconciliation of the
accounts
FC = 3
To allocate the salaries and
benefits in accurate and reasonable
manner
Collect the LDR’s in sake of
accurate and reasonable
allocation of the salaries
To allocate the salaries LDR’s
collected monthly
E.T. Agree. FC = 3
To allocate the fuel in accurate and
reasonable manner
Collect the mileage logs/fuel
data from the vendor in sake
of accurate and reasonable
allocation of the fuel
To allocate the fuel the
mileage logs/fuel expenses
by cars are collected/counted
/controlled monthly
E.T. Partially Agree – Review
of Mileage Logs is done
monthly, though more
thorough review of the
consumption rate as well as
more detailed review of
Partner’s log books is
encouraged during
submission of monthly Fin
Reports by the partners
FC = 3

3. Performance Agreement and Review FY14 _ form developed August 2013 3
Fuel accounts are reconciled in
accurate and timely manner
Pre-paid accounts
reconciliation monthly
Fuel accounts are
reconciled/controlled/analyze
d monthly
E.T. Partially Agree –
reconciliation of Fuel
Prepaid account is not very
accurate although Aida
managed to receive reports
from the companies which
was not a case in prior
periods so this achievement
is acknowledged.
Nonetheless, verification of
respective balances is
troublesome; it is
encouraged to come up with
a system that would enable
such reconciliation; first step
would be to stop purchase
of fuel by staff and start
filling the tanks only via
card. Admin function should
support Aida with this
switch.
NI =
2.75
Partner reports are in compliance
with WV and donor as well as
legislative requirements; storage of
partners’ reports and filling is
organized well
Partners are aware of WV and
donor regulations, necessary
templates/forms, guidelines
and updates related to
changes in policies are
provided; Finance Reports are
checked for accuracy and
compliance, record keeping is
organized and safely
maintained
Partners report are checked
for compliance/accurate and
records kept monthly
G.D. Good progress has
been made in terms of
verification of partner
reports.
E.T. Agree – submission of
reports by partners is at
times delayed. Due to
shortening of the deadline
to 10th
across WV it is
encouraged for the partners
to submit reports to Aida by
3rd
. Support from Program
Managers is expected to
ensure Partners adhere to
FC = 3

4. Performance Agreement and Review FY14 _ form developed August 2013 4
the deadline. I also
encourage Aida to critically
review partner reports to
ensure compliance with
regulations as well as
capacity building of the
partners
Settlement of issues with the Bank,
notary office
All issues settled with the
banks we are with accounts
on the regular basis. Other
legal issues to be proceed
through the Notary office
All bank transfers are
provided with accounts on
the regular basis. Legal issues
related to the bank process
are proceeded through the
Notary offices
E.T. Agree. Thank you. Once
accounts are released
payments through Internet
banking should go live
C = 4
Document storage / filling is
organized well
For the sake of safety and
well – organized keeping of
the documents
All documentation are
allocated/distributed by
folders monthly
G.D. Good progress has
been made.
E.T. Agree, filing is well
organized since Aida is on
board
C = 4
In order to ensure smooth
/successful process of the external
/ internal audit
Prepare/provide information /
data to auditor. Contact
person while audit field work
All requested information
/data /documentations are
provided to auditor
G.D. External audit process
stretched further than
expected.
E.T. Thank you Aida for your
support with EC external
Audit and verification. All
documents were provided
timely; feedback to extent
possible was given by Aida
despite the fact that audit
covered period before Aida
got on board. Though
recommendations made by
audit should be considered /
practices / policies adjusted
respectively
FC = 3
B. PEOPLE MANAGEMENT(for all people managers)

5. Performance Agreement and Review FY14 _ form developed August 2013 5
Section Two–INDIVIDUAL DEVELOPMENT PLAN
D. LEARNING AND DEVELOPMENT (covering technical and Core Capabilities)
Learning and
Development Goal:
Activity to achieve
goal:
Key Outcome: Job holder’s comments: Manager’s comments:
To keep up-dated on all
changes in Tax Code
On – job trainings,
external training tools
(on-line study, specific
purpose trainings, etc.)
Knowledge of the most
recently updated Tax Code
Keeping up-dates on all
changed in Tax code specific
trainings/ related sites (
taxes. gov.az)
E.T. Aida is keen on learning
anything new. Once Finance
Manual of SC is released
(expected Q 1 FY’15) detailed
review of the processes
should be done in
cooperation with Admin
function, support of PD and
myself to identify need for
any adjustments in practices.
Accounting System – moving
to accounting system has
Performance Goals: Key Behavioral Indicators: Job holder’s comments: Manager’s comments: Rating
C. VALUES AND BEHAVIOUR - demonstrate WV Core Values
Focus for Performance: Core Valuesand behaviours: Job holder’s comments: Manager’s comments:
We are Christian
We are committed to the poor
We value people
We are stewards
We are partners
We are responsive Trying to complete all
assignments on time compliance
with FFR
Full text of Core Values available in
multiple languages on wvcentral
Job holder’s summary
comments:
Manager’s summary
comments:
Rating

6. Performance Agreement and Review FY14 _ form developed August 2013 6
taken longer than expected
though Aida is motivated to
learn the accounting systems
so specializing in this regard
is expected
E. CAREER DEVELOPMENT PLAN (as necessary)
Career Development
Goal:
Activity to achieve
goal:
Key Outcomes: Job holder’s comments: Manager’s comments:
Section Three–LIFE BALANCE
F. OVERALL WELL-BEING / LIFE BALANCE
Well-being / Life
Balance Goal:
Activity to achieve
goal:
Key Outcomes: Job holder’s comments: Manager’s comments:
Thinking well-being
/life balance to be
distributed compliance
to labor and justice.
Keep balance
/interrelation with
people/employees
Trying don’t deny the
requests, with appeals
compliance of any
work
Section Four–OVERALL END OF YEAR SUMMARY
JOB HOLDER’S OVERALL COMMENTS
MANAGER’S OVERALL
COMMENTS
FUNCTIONAL Manager’s
(MATRIX) COMMENTS
2nd LEVEL MANAGER’S
COMMENTS
Final
Rating

7. Performance Agreement and Review FY14 _ form developed August 2013 7
G.D. Overall, Aida made a
good progress this year, she
has been with organization
since February 2014, and has
to witness most challenging
situations, such as issues with
Ministry of Taxes, Fraud,
Suspension of Bank Accounts.
E.T. Agree with Giorgi.
Aida, Thank you for your
efforts and contribution during
FY’14 despite quite number of
challenges.
I would also like to thank Aida
for taking critical stand point
when uncertain about
rightfulness of issues
addressed and for efforts to
clarify sources the correctness
of steps to make before
making them via different to
minimize any potential risk.
In the coming year I would like
FN function to develop further
in the area of supporting our
programs/departments in
achieving organizational goals,
strategies by continuing
supporting them not only with
our technical expertise but
also by positive, supportive
attitude. Lastly, I would like
once again to thank you for
your dedication and highlight
that your efforts are
acknowledged and valued.
FC=
3.2
Name: Aida Karimova Name: Name: Name:
Signature: Signature: Signature: Signature: