Learn how Veeva Systems, a leader in cloud-based software for the global life sciences industry, amplified demand generation through an often overlooked platform: podcast advertising. Abbie Hosta, Associate Director of Marketing, will share what worked (and what didn't!) as the tech company: ● Identified the right shows and metrics for success ● Built relationships and trust with podcasters ● Determined tactics and activities The result? 1,000+ product demo views on LinkedIn and YouTube, a 225% increase in traffic from social media and 35 new customers…all within six months! If you’re looking to breathe new life into your marketing strategy, stand out from competitors and do more with fewer resources, read this presentation to determine if podcast advertising might work for you. - - - This is the slide deck from the September 2023 HubSpot User Group (HUG) for B2B Technology USA. View the webinar recording at https://youtu.be/ipU3qmSb2lU Sign up for future HUG events at https://events.hubspot.com/b2b-technology-usa/

1. Abbie Hosta
Associate Director, Marketing
Veeva Systems

2. HUG Agenda
12:05 PM ET
12:10 PM ET
1:00 PM ET
Introductions
Presentation begins
Q&A

3. About Your Host…
Kiwi Creative
We are a HubSpot Platinum
Solutions Partner for growing
B2B tech companies.
kiwicreative.net
Jen Lombardi
Head Honcho, Creative Genius

4. About Me
● 15 years in B2B tech marketing
● 6 years in startups
● Former Hubspot user and admin
● Marketing generalist
Abbie Hosta | Associate Director, Marketing | Veeva Systems

5. Reach a niche market or
hard to reach prospects
Stand out from
competitors
Do more with fewer
resources
Adapt to changing
trends and audience
preferences
Build trust and
credibility
Tried and true tactics
no longer effective
Photo credit: Vecteezy
Ever been here before?

6. Quick Overview
● One of the world’s most successful
cloud software companies
● Loyal customer base and established
market leader in many areas
● More than 30 successful products
● Public Benefit Corporation
#1 Goal: Increase awareness and establish
Veeva as a long-term, trusted partner among
clinical research sites.
Product A
Product B
Product C
Product D

7. Challenges & Goals
Entering a new, skeptical market
Veeva is a late entrant among established brands and
companies that overpromise and underdeliver.
Limited opportunities to reach prospects
Prospects have little time or money for events (e.g.
conferences, webinars) and their schedules are erratic.
Old habits return after pandemic boom
With less pressure to go digital, adoption slows and familiar
(and inefficient) ways of working resurface.
Establish trust and differentiate ourselves
Overcome suspicion about free pricing
Deliver knowledge and value (don’t be sales-y)
Don’t replicate what others do
Be more succinct and transparent
Showcase customer success

8. Jump into their social circles
When entering a new market…

9. Pick 2-4 podcasts to sponsor and connect with the host(s)
● Understand the “why” behind their show and try to align where possible
● Ensure podcasters understand - and support - our long-term vision
● Make it a win-win: Find ways to provide value to them beyond sponsorship dollars
Be authentic and radically transparent
● Forego perfection and some creative control
● Have an opinion and speak openly about customer concerns, objections, limitations
● Talk about things beyond your product/service
Get creative, think beyond a 60-second ads
● Look for opportunities to creative derivative content
● Leverage their presence on social channels and their email database
● Offer live demos or exclusive events just for their audience
Podcast Strategy

10. ● Ask your customers, colleagues
● Find potential podcasts via Rephonic or keyword search in Apple Podcasts and Spotify
● Measure what you can via public data (Rephonic: How to See How Many Listeners a Podcast Has)
● Collect viewer data from Apple, spotify, youtube, Rephonic
● Include email database and social followers
Who should we sponsor?

11. ● Pre- and mid-roll ads
● Product demo
● Customer interviews
● Sponsorship announcement
● Memes
● Email / social mentions
● Backlink to website
● YouTube and Linkedin w/mentions
● Repurpose content into snippets and post on other channels
● Testimonial or case study from show host
Activities

12. How much should we spend?
● Cost Per Mille (CPM or Cost per thousand listens - N/A (we were early sponsors)
● Estimate the reach ~ 200 unique listens/views per episode
● Compare a typical spend for a webinar or conference - ~$6,000
● How often will other ads/messages appear alongside ours? ~4 other sponsors
● Length of ad/message - 2-minutes
● Frequency delivered - 2X’s monthly
● How long will the ad/message will be available? - In perpetuity
● Any extras? - Backlinks on episode page, social tags, email to database
● Level of influence (based on segment, # of followers, engagement, audience
breakdown, etc.) - Medium to high
Example fee: $800 per episode /OR/ $2,000 per month for 6 months

13. Goal: Increase awareness and establish Veeva as a
long-term, trusted partner among clinical research sites.
➔ Increase in website visitors
➔ Increase awareness at conferences and events of key messages
➔ Increase signups and contact us requests
How will we measure success?

14. Activities

15. ● Clinical Trials Guru - 0:30
● Note to File Podcast - 0:00
● Clinical Trial Podcast - 2:00
Example Pre-Roll Ads
The more authentic, the better!

16. Mentions, Memes, Reels

17. Sponsored Content

18. Live-streams

19. Results

20. The Results
● 1,600+ product demo views
Total views from 4 videos: 1 Linkedin live stream, 2
YouTube
● 255% increase in web visitors from social
Average unique monthly visitors between Jan 22 - Oct
22 compared to Nov 22 - Jun 23
● Increase in new customers from WOM
Anecdotal feedback from colleagues
We did NOT use unique tracking links
Promotion start date

21. The Results
● 61 Signups
31 new sign ups from podcast
25 sign ups from from social media (+108%)
● 42 New Customers
Live customers that indicated “podcast” or
“social media” as a referral source upon sign
up between Jan 22 - Aug 23
Captured via open text field on form
submission
Promotion start date

22. #1 Thing That Led to Success
Highly invested podcast hosts
● They are raving fans of our product and company
● They support our long-term vision
● They see it as a two-way investment

23. Lessons Learned

24. Creative Control
Benefits of ‘Letting Go’
● The hosts did things we didn’t consider or
ask for, and it was a success!
● They wouldn't have many followers if
they weren’t smart, creative, or had some
expertise in their niche - so trust them!
● They can pull out golden nuggets that
you may overlook
Considerations
● For customer interviews, consider how
much control you want over the story
● Track what is said and identify
mistakes/issues early
● Invest time to ensure they understand
your brand/product/company (offer
training, fact sheets, etc.)
Fewer restrictions lead to better performance

25. The Legal Stuff
● Who “owns” the content (intellectual property rights)? Can content be edited or removed?
● Who’d providing the ad content?
● How are fees payable? Per month, per episode, etc…
● Who else is sponsoring? Will you allow your ads to appear alongside a competitor?
● What if the host says something incorrect about your company/product/service?
● Does the podcaster monetize their videos in other ways?
● What happens if the host is caught in a controversy or subject to criminal indictment?

26. Keep an Episode Log
● Track activities and results
● Resolve errors
● Quickly access historical
content and comments

27. Other Lessons Learned
● Competitors started copying what we did immediately
● We overcommitted how much we could realistically do
● Creating derivative content is more work work than anticipated
● Customers were shy and hesitant to be interviewed podcast

28. Questions?
P.S. Save the date for our next HUG