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Pat Miller
(303) 299-8354
pmiller@shermanhoward.com
Dana Svendsen
(303) 299-8164
dsvendsen@shermanhoward.com
PRACTICAL
ASPECTS OF AN
OSHA
INVESTIGATION
• Civil Litigation
• Workers’ Compensation
• Publicity and Family Issues
3
CONSIDERATIONS BEYOND THE OSHA CITATION
2018 OSHA UPDATE / OSHA INVESTIGATION
• Is most common to follow a “catastrophic accident”
• Fatality of employee, contractor employee or visitor
• Multiple injuries
• Significant property damage
4
CIVIL LITIGATION
2018 OSHA UPDATE / OSHA INVESTIGATION
• Potential legal liability:
• OSHA/MSHA civil and criminal penalties
• Workers’ compensation claims
• Lawsuits from injured parties
• Lawsuits related to property damage
5
WHY CATASTROPHIC ACCIDENTS MUST BE
HANDLED DIFFERENTLY
2018 OSHA UPDATE / OSHA INVESTIGATION
• In civil cases, OSHA citations may be used as evidence of negligence
(degree depends upon the state in which the case arises)
• Always, always, always demand non-admissions language in any
settlement with OSHA, no matter how small the injury
6
WHY CATASTROPHIC ACCIDENTS MUST BE
HANDLED DIFFERENTLY
2018 OSHA UPDATE / OSHA INVESTIGATION
• More extensive OSHA/MSHA investigations
• Multiple simultaneous investigations:
• Local law enforcement
• State or federal agencies
• Insurance companies
• Internal investigations by the Company
• Employee issues 7
WHY CATASTROPHIC ACCIDENTS MUST BE
HANDLED DIFFERENTLY
2018 OSHA UPDATE / OSHA INVESTIGATION
• A legal duty to gather and preserve critical evidence
• Significant liability, civil and criminal, for the destruction of, tampering with
or failure to preserve evidence in an accident case
8
PRESERVE CRITICAL EVIDENCE –
“SPOLIATION OF EVIDENCE”
2018 OSHA UPDATE / OSHA INVESTIGATION
• Local fire, rescue and police control the accident scene until released
• Except as necessary to immediately protect personal safety, the accident scene must
remain “frozen” until released by authorities, management and/or legal counsel
• Take appropriate steps to control access to the accident scene
• Do not allow anyone, including government agencies, to remove evidence from the scene
without approval of legal counsel
• Preservation of accident scene evidence following release
9
PRESERVE CRITICAL EVIDENCE
2018 OSHA UPDATE / OSHA INVESTIGATION
• Issuance of a “Legal Hold” letter by legal counsel
• What the “Legal Hold” requires
10
PRESERVE CRITICAL EVIDENCE –
THE “LEGAL HOLD” LETTER
2018 OSHA UPDATE / OSHA INVESTIGATION
• Exclusivity does not always mean the employer won’t get sued
• “Statutory employer?”
• Indemnification provisions in contracts?
11
OSHA AND WORKERS’ COMPENSATION
2018 OSHA UPDATE / OSHA INVESTIGATION
• Exclusivity does not always mean the employer won’t get sued
• “Statutory employer?”
• Indemnification provisions in contracts?
12
OSHA AND WORKERS’ COMPENSATION
2018 OSHA UPDATE / OSHA INVESTIGATION
• Remember that OSHA files sometimes are subpoenaed by comp. attorneys
• Comp. carriers appreciate non-admissions language in settlements
13
OSHA AND WORKERS’ COMPENSATION
2018 OSHA UPDATE / OSHA INVESTIGATION
• Direct all media inquiries to the designated company contact
• Do not allow the press onto the property unless authorized
14
PUBLICITY ISSUES
2018 OSHA UPDATE / OSHA INVESTIGATION
• Be sensitive and supportive of family members impacted by the accident
• A family-relations representative should provide assistance with family-
related issues, such as insurance benefits, funeral arrangements, etc.
15
FAMILY ISSUES
2018 OSHA UPDATE / OSHA INVESTIGATION
• Make sure all employees are safe to work, including managers
• Make sure employees and managers are ok, mentally and physically, to
undergo any investigation interviews
• Grief counseling and other employee assistance
16
EMPLOYEE ISSUES
2018 OSHA UPDATE / OSHA INVESTIGATION
• Incorrect designation of management/non-management
• Allowing onsite management interviews
• Under-utilizing or over-utilizing drug tests
• Failing to properly document the scene
• Failing to properly document activities at the scene (such as removal of evidence)
• Allowing private parties to disturb the scene
• Not identifying all interested parties for evidence preservation purposes
17
COMMON MISTAKES DURING INSPECTIONS
2018 OSHA UPDATE / OSHA INVESTIGATION
QUESTIONS / ANSWERS

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PRACTICAL ASPECTS OF AN OSHA INVESTIGATION

  • 1.
  • 2. Pat Miller (303) 299-8354 pmiller@shermanhoward.com Dana Svendsen (303) 299-8164 dsvendsen@shermanhoward.com PRACTICAL ASPECTS OF AN OSHA INVESTIGATION
  • 3. • Civil Litigation • Workers’ Compensation • Publicity and Family Issues 3 CONSIDERATIONS BEYOND THE OSHA CITATION 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 4. • Is most common to follow a “catastrophic accident” • Fatality of employee, contractor employee or visitor • Multiple injuries • Significant property damage 4 CIVIL LITIGATION 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 5. • Potential legal liability: • OSHA/MSHA civil and criminal penalties • Workers’ compensation claims • Lawsuits from injured parties • Lawsuits related to property damage 5 WHY CATASTROPHIC ACCIDENTS MUST BE HANDLED DIFFERENTLY 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 6. • In civil cases, OSHA citations may be used as evidence of negligence (degree depends upon the state in which the case arises) • Always, always, always demand non-admissions language in any settlement with OSHA, no matter how small the injury 6 WHY CATASTROPHIC ACCIDENTS MUST BE HANDLED DIFFERENTLY 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 7. • More extensive OSHA/MSHA investigations • Multiple simultaneous investigations: • Local law enforcement • State or federal agencies • Insurance companies • Internal investigations by the Company • Employee issues 7 WHY CATASTROPHIC ACCIDENTS MUST BE HANDLED DIFFERENTLY 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 8. • A legal duty to gather and preserve critical evidence • Significant liability, civil and criminal, for the destruction of, tampering with or failure to preserve evidence in an accident case 8 PRESERVE CRITICAL EVIDENCE – “SPOLIATION OF EVIDENCE” 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 9. • Local fire, rescue and police control the accident scene until released • Except as necessary to immediately protect personal safety, the accident scene must remain “frozen” until released by authorities, management and/or legal counsel • Take appropriate steps to control access to the accident scene • Do not allow anyone, including government agencies, to remove evidence from the scene without approval of legal counsel • Preservation of accident scene evidence following release 9 PRESERVE CRITICAL EVIDENCE 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 10. • Issuance of a “Legal Hold” letter by legal counsel • What the “Legal Hold” requires 10 PRESERVE CRITICAL EVIDENCE – THE “LEGAL HOLD” LETTER 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 11. • Exclusivity does not always mean the employer won’t get sued • “Statutory employer?” • Indemnification provisions in contracts? 11 OSHA AND WORKERS’ COMPENSATION 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 12. • Exclusivity does not always mean the employer won’t get sued • “Statutory employer?” • Indemnification provisions in contracts? 12 OSHA AND WORKERS’ COMPENSATION 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 13. • Remember that OSHA files sometimes are subpoenaed by comp. attorneys • Comp. carriers appreciate non-admissions language in settlements 13 OSHA AND WORKERS’ COMPENSATION 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 14. • Direct all media inquiries to the designated company contact • Do not allow the press onto the property unless authorized 14 PUBLICITY ISSUES 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 15. • Be sensitive and supportive of family members impacted by the accident • A family-relations representative should provide assistance with family- related issues, such as insurance benefits, funeral arrangements, etc. 15 FAMILY ISSUES 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 16. • Make sure all employees are safe to work, including managers • Make sure employees and managers are ok, mentally and physically, to undergo any investigation interviews • Grief counseling and other employee assistance 16 EMPLOYEE ISSUES 2018 OSHA UPDATE / OSHA INVESTIGATION
  • 17. • Incorrect designation of management/non-management • Allowing onsite management interviews • Under-utilizing or over-utilizing drug tests • Failing to properly document the scene • Failing to properly document activities at the scene (such as removal of evidence) • Allowing private parties to disturb the scene • Not identifying all interested parties for evidence preservation purposes 17 COMMON MISTAKES DURING INSPECTIONS 2018 OSHA UPDATE / OSHA INVESTIGATION