project management

1. Using
technology to
up the game

2. Keep in mind to use an appropriate software to ensure the effectiveness of your development.
Stand-alone
specialty
software:
Integrated
Project-
Manageme
nt software:
This is a package of
specialized software
that offers a special
aim to manage
information for
example: word, excel,
power point.
This software
combines al the
packages before
mentioned, for
example Microsoft
Office Project

3. Helping your
software perform at
its best:
• You have to consider your goals and your needs , according this
the software to use should have the capability to supply your
requirements for example accounting data, business graphics,
spreadsheet or Word processing.
Introducing
management
software into your
operations
• Before you buy a Project-management software take a while
to explore and compare. Attent to a formal training, do not
use all capabilities at first, print some small reports. It may
save you time and money.
Making use of
e-mail
• E-mail is a fast means of written communication, people don't have
to be present at the time of communication even neither in the
same place. It is better to send an e-mail to announce a session, to
share a summary, use it just to send important and concise
information and read before you send it. Keep a copy of important
ones and be sure people received it.

4. A virtual project team is a group of people who work together
across geographic, time, and organizational boundaries to
accomplish a common set of goals and objectives. To success we
have the following tasks:
• Share project and team-related information in a timely and
accurate manner.
• Create and sustain trusting and productive interpersonal
relationships.
• Effectively collaborate to perform project work
• And face this challenges:
• Members may never meet each other in person.
• Members may have different primary languages.
• Members may come from different organizational and cultural
environments.
• Members may be in different time zones.

6. It is a project control process based o a structured
approach to planning, cost, collection and
performance measurement. EVM facilitates the
integration of project scope, time and cost
objectives and the establishment of a baseline
plan for performance measurement.
EVM uses Planned Value,
the Actual Cost and the
Earned Value to track
performance and show
what has been achieved
for the money spent to
date.

11. Sample 2:
✓ Your project will last ten months.
✓ You will conduct 100 interviews each month.
✓ You will spend $300 to conduct each interview.
✓ Your total project budget is $300,000
During your first month, you do the following:
✓ Conduct 75 interviews
✓ Spend a total of $15,000
Because you planned to conduct 100 interviews in the first month and you only conducted
75, you’re behind schedule. But, because you planned to spend $300 per interview and
you spent only $200 ($15,000 ÷ 75 interviews = $200 per interview), you’re under budget.

12. To calculate and then interpret the EVM information associated with this example, follow these
steps:
1. Determine the planned value (PV), earned value (EV), and actual costs
(AC) for the month as follows:
PV = Amount budgeted for the 100 interviews you planned to conduct in the first month
= 100 interviews × $300 per interview = $30,000
EV = Amount budgeted for the 75 interviews you actually conducted in the first month
= 75 interviews × $300 per interview = $22,500
AC = Actual costs for the first month = $15,000

13. 2. Determine your schedule variance (SV), cost variance (CV), schedule
performance index (SPI), and cost performance index (CPI) for the
month as follows:
SV = EV – PV = $22,500 – $30,000 = –$7,500
CV = EV – AC = $22,500 – $15,000 = $7,500
SPI = EV ÷ PV = $22,500 ÷ $30,000 = 0.75
CPI = EV ÷ AC = $22,500 ÷ $15,000 = 1.50
The SPI and CPI make sense when you look at the actual numbers for the month. You
originally planned to conduct 100 interviews in the first month, but you finished only 75,
which means you accomplished 0.75 of the work scheduled for the month, just as the
SPI indicates.
You originally planned to spend $300 per interview, but in the first month you spent
only $200 per interview ($15,000 in actual costs ÷ 75 interviews conducted). So, for the
interviews conducted in the first month, you received a benefit equal to 1.50 times the
money you spent, just as the CPI indicates.