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Implementing SharePoint Hub Sites on Office 365

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A solution for dynamically changing site structures
Brings together related Team sites and Communication Sites
Cross-site navigation / Global Navigation
Common look and feel across sites (Theme)
Logo
Rollsup News together
Combines site activities
Search across related sites
Admin create Hub Sites and site owners associate/join the hub site.

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Implementing SharePoint Hub Sites on Office 365

  1. 1. Jenkins NS Community speaker and blogger. #SPFx #SharePoint #Office365 London, United Kingdom My Blog : http://jenkinsblogs.com/ Implementing SharePoint Hub Sites on Office 365 #MWCP2018
  2. 2. #MWCP2018 Agenda Background Overview Things you need to know Demo  CreatingaHubSite  AssociateSiteswithHubSites SPC18 New announcements FAQ’s
  3. 3. #MWCP2018 Where we come from IT Project 2Project 1 Project 3 HR Policies Benefits Lists Libraries Pages SiteCollection SubSites Project 5Project 4 Lists Libraries Pages
  4. 4. #MWCP2018 Where we are – Modern Experience  Modern Sites are ‘Site Collections’  Always better when they are connected  Companies are made up of smaller groups and teams  Customerswanttoorganizesitesintogroupingthat  Makeit easierforuserstodiscoverandrecall relatedcontent  Applycommoncontrols,brandingandpolices.  Searchtogetherandgroupcommonnewsand contents.  Nomoredeepsitestructures  ModernSiteisa “FlatArchitecture”  Hubsconnectrelatedsites Sales Report Yearly Report News Regional sales Customer Report Feedback Sales Record Center Expense Tracker Benefits Travel Policies Guidance New Hires HR SiteCollections
  5. 5. #MWCP2018 Why do we need SharePoint Hub Sites A dynamic, ever-changing digital workplace • We want to see things that are relevant • Navigate consistently and easily • Search in the context of where we are • Anyone can post news, comment or like items and read other’s news and comments Constantly Changing Organisations • As administrators we need quick ways to restructure our sites • We need to be able to provision quickly as new requirements arrive • Customers always looking for a solution immediately.
  6. 6. #MWCP2018  Asolutionfor dynamicallychangingsitestructures  BringstogetherrelatedTeamsitesandCommunicationSites  Cross-sitenavigation/GlobalNavigation  Commonlookandfeel acrosssites(Theme)  Logo  RollupNewstogether  Combinessiteactivities  Searchacrossrelatedsites  AdminonlycancreateHubSitesandsiteownersassociate/jointhe hubsite. SharePoint Hub Sites Sales Report Regional sales Customer Report Feedback Sales Yearly Report
  7. 7. #MWCP2018 Hub site Team sites Communication sites Benefits today… SharePoint Hub Sites – Quick Example
  8. 8. #MWCP2018  NavigationconfiguredintheHubSite  The hub site navigation by default is static and you must have full control of the main hub site, and edit the navigation on that site.  Adding sites to the hub doesn't add them to the hub navigation  AssociatedsitesinheritnavigationfromtheHubSite  Navigationisnotsecuritytrimmed  If theuserdoesn’thavepermissiontothesite,itwillredirecttoAccess deniedpage.  WecanbuildsecuritytrimmednavigationusingSharePointFramework (SPFx)  Cantaketimeforthenavigationtoappearintheassociatedsites  SupportsdropdownitemsandMobiles Global Navigation
  9. 9. #MWCP2018  AssociatedsitesinheritlogoandsitethemefromtheHubSite  Acrossassociatedsitesusethesamelogo,lookandfeel  We can’tchangetheassociatedsitestheme.Italwaysinheritsfrom thehubsites  While disconnecting from one Hub and connecting to another hub, automatically updates the new Hub site theme  If youremovetheassociationandselectnone,themewill notchange automatically  When selecting a new theme, a customize option appears Logo and Site Theme
  10. 10. #MWCP2018  All associatedsites’news rolluptoHubsites  News can be created on the Mobile App  There is a delay because it depends on Search crawling the content  Comments and likes appear in both the Hub and source site immediately  CurrentLimitations:  News cannotbescheduled  Noapprovalprocess News Rollup
  11. 11. #MWCP2018  ContentrollupfromsitesconnectedtotheHubsite  RollupcontentbasedonContentType  SupportsFilteringandSorting  RollupDocuments,Lists,Pages,News,Videos,Events,Issues, TasksandLinks  Linkstorecentactivities Highlighted Content Webpart
  12. 12. #MWCP2018  SearchscopedtoconnectedHubsites  Securitytrimmed  Newdefaultresultsources:  All  Sites  Files  News Search
  13. 13. #MWCP2018  AssociatedsitescannotinheritsecurityfromtheHubSite  Securityshouldbeconfiguredindividuallypersitecollection  Permissionsmustbeconfiguredonconnectedsitesindividually  UsegroupstoapplypermissionacrossSiteCollections  Contentrollup,News andsearchis securitytrimmed Security
  14. 14. #MWCP2018 Step1: Createa CommunicationSiteor TeamSite Step2: Register the site as a Hub Site  ToRegisterHubSitewe needadminpermission,onlyadministratorcanregisterthesiteasHubsiteusing PowerShell  Use SharePoint Online PowerShell Console, download the Latest version.  To Connect the admin site  PSC:Windowssystem32>connect-SPOService-Url https://tenant-admin.sharepoint.com  PSC:Windowssystem32>Register-SPOHubSite–Site https://tenant.sharepoint.com/sites/hubsitename  Tograntpermissionwhile registeringhubsites  Register-SPOHubSite -Site https://tenant.sharepoint.com/sites/hubsitename -Principals ‘user@domain.com’ Demo – Creating a Hub Site
  15. 15. #MWCP2018  Click the Cog and then choose ‘Hub site settings’ to change the logo  Clickthecogandthen‘Changethelook’andselect theThemeandcustomizeit.  AddtheGlobalNavigation Demo – Hub site settings
  16. 16. #MWCP2018 Step1: Createa CommunicationorTeamSite Step2: Clickthecogandtheselect‘Siteinformation’ Step3: SelecttheHubSitetoassociatewith. UsingPowershell Step1: ConnecttheAdminsite PSC:Windowssystem32>connect-SPOService-Url https://tenant-admin.sharepoint.com Step2: AssociatethesitewithHub PSC:Windowssystem32>Add-SPOHubSiteAssociation https://tenant.sharepoint.com/sites/projects-HubSite https://tenant.sharepoint.com/sites/hubsite Demo – Associate sites with Hub sites
  17. 17. #MWCP2018  SP HubSiteNavigationSupportsresponsiveview  GoodmobilesupportoniOSandAndroid Mobile Support
  18. 18. #MWCP2018  Createassociatedsitefromwithinhubsiteitself  Create,associate/disassociate,plusreportonhubsitesintheSharePointadmincenterinOffice365 SharePoint Conference 2018 Updates
  19. 19. #MWCP2018  CreatemoreSharePointhubsites–upto100,beforeitis50  AdjustsitesautomaticallywhentheygetassociatedtoaSharePointhubsite  WhenpeopleinyourorganizationcreatenewSharePointsites,youoftenneedtoensurealevelofconsistency.Youcanusesite designsandsitescriptstoautomateprovisioningneworexistingmodernSharePointsitesthatuseyourowncustomconfigurations. Andthiscanbemostcriticalwhensitesgetassociatedtowell-managedSharePointhubsites  https://docs.microsoft.com/en-us/sharepoint/dev/declarative-customization/site-design-scoping  Modifythecolorofyoursiteheader . SharePoint Conference 2018 Updates
  20. 20. #MWCP2018  Spreadnewsfromanywhere  Whenyouhavenewstoshare,youdon’twanttobelimitedwithhowyoucansharenews–especiallywhenitexistsfroman externalsource.You,also,don’twanttohitthatblockerofapageornewsarticlebeingleftinaneditstatewhenthepreviousauthor forgottoclickpublish.SharePointintroducesnewwaystodistributeexternalnewsandeditingimprovementstokeepthepushof informationflowing.  NewsLinks  Pageeditingimprovements  NewWebpartlayoutoptions SharePoint Conference 2018 Updates
  21. 21. #MWCP2018  HowmanyHubsitescanatenanthave?100  CanIconnectoneHubsitetoanother?No  CanasiteassociatetomorethanoneHubsite?No  CanIdisconnectfromoneHubandjoinanother?Yes  CanIconnectaclassicSharePointsitetoaHub?No  CanIconvertexistingSitestoHubSites?Yes  CanIcreateaClassicSharePointSiteasHubSite?YeswithLimitations(Newsandcontentrollupwillnotsupport)  Anylimittoassociatethehubsite?No FAQs
  22. 22. #MWCP2018  Hubsitescompletea bigpartof theModernSharePointArchitecturePuzzle  Navigation,themeandlogoareinheritedbyconnectedsites  CombinedNews Webpartin Hub  ContentrollupfromsitesconnectedtotheHubsite  Searchis scopedwiththeHubandconnectedsites  GoodmobilesupportoniOSandAndroid Summary
  23. 23. #MWCP2018 QUESTIONS & ANSWERS
  24. 24. #MWCP2018 Reference https://docs.microsoft.com/en-gb/sharepoint/planning-hub- sites https://techcommunity.microsoft.com/t5/Microsoft- SharePoint-Blog/SharePoint-hub-sites-new-in-Office-365/ba- p/109547 https://docs.microsoft.com/en-us/sharepoint/dev/declarative- customization/site-design-overview https://techcommunity.microsoft.com/t5/Microsoft- SharePoint-Blog/SharePoint-hub-sites-updates-plus-new- page-and-web-part/ba-p/234574
  25. 25. #MWCP2018 MODERN WORKPLACE CONFERENCE PARIS DU 16 AU 18 OCTOBRE 2018
  26. 26. MERCI BEAUCOUP! THANK YOU! #MWCP2018

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