3. ORGANIZATION CHART
DAO
AO/X
AAO/X
SA & JA
AO/E
AAO/EI
SA & JA
AAO/EII
SA & JA
AO/GPF&PEN
AAO/GPF
SA & JA
AAO/PEN
SA & JA
AO/B. Cell
AAO/BC
SA & JA
AAO/BOOKS
SA & JA
AAO/CHEQ
SA & JA
AAO/FIN
SA & JA
AAO/Admn
SA & JA
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4. SCOPE OF WORK
• To Maintenance &reporting of accounts in accordance with
the prescribed rules.
• Disbursement of salary and pension.
• Financial concurrence and advice to the Executive
Department regarding financial matters to avoid
irregularities .
• Pre-audit of financial transactions / Bills / Claims and
scrutiny of works chargeable to revenue, capital, and
sponsored projects.
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5. MAIN RESPONSIBILITIES
• General Administration, Financial Management &
maintenance of accounts of the local Accounting Centre.
• To tender Financial Advice in accordance with financial rules
and verification of cases & claims in accordance with relevant
rules.
• Permanent member of Divisional Tender Committee and
purchase Committees.
• To Prepare financial reviews and compilation of monthly and
annual accounts for reporting.
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6. ASSESSMENT OF WORK LOAD
• Disbursement of Salaries to 10270 employees monthly on
scheduled dates.
• Maintaining GPF account of 7240 employees.
• Monthly Pension Payment to 13553 pensioners and
maintaining their record.
• Verification of cases, revision of pension cases, cases of 7%,
5%, restoration, increment & new pension cases
• Arranging payments for employees related expenses and
contractors’ claims.
• Realization of Bills Receivable from various Government,
semi Govt. and autonomous bodies.
• Auction duties, ballast check, local purchases, ombudsman
and court cases .
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7. CONTROL OVER EXPENDITURE
• Control over expenditure is ensured through
Monthly Financial Review under detailed
Heads of Accounts.
• Expenditure is being watched against
demand-wise allocation keeping in view
proportionate budget allocation.
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8. IDENTIFICATION OF WASTEFUL
EXPENDITURE
• Electricity line losses (wastage, theft).
• No separate meters for service buildings.
• Electricity consumption in service buildings is
not being monitored.
• No check on Gas utilization causing financial
burden.
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9. MEASURES TO REDUCE EXPENDITURE
Financial rules are being followed strictly
especially in Local purchase cases.
Directions are issued to Executive Authorities to
reconcile their expenditure with Accounts branch
regularly & strictly follow monthly Proportionate
Budget to avoid un-necessary expenditures.
Engagement of TLA should be discouraged and
strictly monitored.
Independent electricity connections should be
encouraged.
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10. DISBURSEMENT OF PENSION
PAYMENT THROUGH D.C.S
Total No of Pensioners who are paid monthly
in Multan Division up to 31.01.2016
13553
(Including Other
Divisions)
Total payment made through D.C.S 150.499 Million
Date of Payment 1st of each month
Pending pension cases for more than 10 days 18
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11. RECONCILIATION OF ACCOUNTS
Monthly & Annual Accounts are compiled &
reconciled with Central Books Section
regularly.
Bank to bank death and ceased accounts or
inactive
Ghost accounts and pensioners
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12. PROGRESS ON
COMPUTERIZATION/MIS
Computerization of record is a high priority
area, due consideration is being given to this
task.
Excel spreadsheets and software have been
installed for calculating and updating pension
record.
A comprehensive Software is required for pre-
audit and payments, Cheque Printing,
compilation of Monthly and Annual Accounts
and D.C.S.
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