To gain the practical knowledge.
To learn about cash management.
To gain the knowledge of how funds are managed
by the FCI.
FCI was set up on 14th January 1965 under the Food
Corporation Act 1964.
Objectives of FCI are as follow:-
oEffective price support operations – to safeguard the
interest of farmers.
oTo make food grains available at reasonable prices,
particularly to vulnerable section of the society.
oTo maintain buffer stocks as measure of Food
oTo intervene in market for price stabilization .
Focus of FCI is on:-
Professional excellence in Management of food
grain and other commodities.
Transparency and accountability in transactions.
Optimum utilization of resources.
Continual improvement of systems, processes and
RECEIPT CASH BOOK:- provides a complete record of
all cash, cheques, demand drafts, and money orders
DATE PARTICULARS VOUCHER
CR CR CR
PAYMENT CASH BOOK:- provides a complete record
of all payments in Cash or by cheques or outward
PETTY CASH BOOK:- provides a convenient means of
recording all the small transactions.
Expenses of petty cash in total will be incorporated
daily in the “payment cash book” by the name “petty
DAILY CASH BALANCES ARE RECORDED IN THE
BALANCE FOR THE
1 2 3 4 5 6
At the end of each month, receipt and payment cash
book are totaled and a summary of total cash
transactions is prepared in the following form:-
BALANCE AT THE BEGINNING OF THE MONTH
ADD (+) :-
1. Receipts other than transfer in and inter-office-remittance inwards
2. Transfer in
3. Inter-office-remittance inwards
LESS (-) :-
1. Payments other than transfer out and inter-office remittance outwards
2. Transfer Out
3. Inter-office-remittance outwards
BALANCE AT THE END OF THE MONTH
IOR deals in providing credit limit to the zonal
office, depot, and regional office according to its
credit cash limit for the transaction.
Balance in the evening is transferred to Mumbai
branch which is the head office of the west zone.
In a day the office cannot withdraw more than its
credit limit and next it starts with the new balance.
FORMAT OF IOR :-
ACCOUNT OF :-
ACCOUNT NO :-
DATE PARTICULARS DR. CR. BALANCE
STEPS TO CALCULATE IOR :-
• IOR deals
and not in
• Preparing list
Breaks out a single general ledger account into
subgroups that share common information.
Provides more detailed information about individual
accounts than a general ledger.
FORMAT OF SUBSIDARY LEDGER :-
DATE PARTICULARS J
DR. CR. BALANCE
STEPS TO PREPARE SUBSIDARY LEDGER :-
INDIVIDUAL ACCOUTS FOR EACH
DR. ENTRIES- SALES BOOK
CR. ENTRIES- RECEIPT BOOK
ADVANTAGES OF SUBSIDARY LEDGER :-
It helps to maintain systematic record.
It helps to give accurate information for a particular
It is useful for the future reference.
Training provided was really good.
It was a great experience.
Applicability of theoretical knowledge in the real
Cash Management is done manually.
Records were mainly maintained through books,
which created complexity.
Lack of motivation among employees.
Working environment is not good.
Lack of appreciation and acceptance of new ideas.
Working environment should be improved.
Employees should be motivated.
Training should be given to employees for new