process or Checklist for passing a resolution by circulation.

1. SECTION 175: PASSING RESOLUTION BY CIRCULATION
Step No. Action Required Remark
1. Firstdecide whetherthe resolutioncanbe passby
circulationornot.
Decidedby
Chairman/MD/WTD/any
otherDirectorother
than Interested
Director.
2. ProposedResolutioncirculatedindraftbywayof hand
deliveryorbyspeedpostorby registeredpostorby
courieror any otherelectronicmean.(Proof of sending
or deliverymaintainedbythe company)
Whenway of circulation
iselectronicmeanthen
it mustbe approvedby
majorityof the director.
3. Each Resolutionshall be accompaniedwithaNote
settingoutdetail aboutproposal,relevantmaterial
facts,enable the directorstounderstandthe meaning.
Note alsoindicate howadirectorshall signifyassentor
dissent,anddate of whicha directorshall respond.
Maximumdaysfor
response notmore than
7 days fromdate of
circulation.
4. If Not lessthan 1/3rd
of directorfor the time being
require the resolutionundercirculationmustbe
decided atmeetingthen,resolution cannotpassedby
circulation.
1/3rd
of Directors
include interested
director.
5. Resolutionispassedwhenitisapprovedbythe
majorityof Directorsentitledtovote.
Anyinteresteddirector
not entitledtovote.
6. Date of passingresolution:Lastdate for givingassentor
dissentORDate on which At least2/3rd
or directors
votedinfavourwhicheverisearlierorAnyotherdate
mentionedinthe resolution.
Directorcan signifytheir
assentor dissent by
signingthe resolutionor
by email orany other
electronicmean.
7. Resolutionpassedbycirculationshall be notedin
minutesof nextBoardmeeting.
Minutesalsodisclosed
the facts that interested
directorsdidnotvote
on the resolution.