The Stock taking Process in Main Stores of Port Moresby General Hospital

1. Pharmacy Main Store
Stocktaking
Presenter: Heni Oala (Pharmacy intern)
Preceptor: Julie Waruruai, Mr. Waname

2. Outline
• Introduction
• Learning Issue
• Conclusion
• Recommendations
• References

3. Introduction
• Stock take Importance in pharmacy:
– Know the physical amounts
– Comparing with the inventory records
– Record keeping
• Achieved by
– periodic or continuous stocktake
– Monthly, 2/12,4/12,
– Annually

4. Learning Issue
• How often is the stock take done in PMGH
– Monthly; at the end of a month; start of next
month
• The importance of stock taking
• What to do before a stock take
– Drawing up time tables for staff
– Expired medicines and medical products

5. Learning Issue- Stocktake
• Aims
– Verify inventory accuracy
• Objectives
– Assigning staff to stocktake different categories of
medicine
– Record keeping
• Types of Inventory systems;
– Perpetual
– Periodic

6. Learnning Issue
• Perpertual inventory systems
– Greater stock more inventory
– Large pharmacies that use equipment such as POS
scanners
– Auto.update stock numbers
– 1 or 2 year

7. Learning Issue
• Periodic inventory system
– Smaller
– Less inventory
– Daily, weekly, monthly basis

8. Conclusion
• Stocktaking is an important area
– Decision making when ordering
– Record keeping
• Comparing against system used
• Recommendations
– SOPs
– Staff rotation
– Monthly reports from each Pharmacy section

9. References
• World Health Organization. 2003. Guidelines for the storage of
Essential Medicines and other Health Commodities
• 10 Fundamental steps of every successful stocktaking process.
http://dearsystems.com.inventory-software/blog/10-steps-
successful-stocktaking-process. [Accessed:06th July 2018]
• How to do a physical inventory in a pharmacy. Garcia
Madison. http://smallbusiness.chron.com/physical-inventory-
pharmacy-78342.html. [Accessed: 06/06/2018]