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1. OpenKM Product Resume
Description
OpenKM is an Electronic Documentand RecordManagement System (EDRMS). There's a lot of literature about
document management terms like: DMS, EDRMS or CMS usually more influenced by marketing rules rather
than objective reasons.
The differences between DMS, CMS, and EDRMS in most cases are subjective or not relevant from the
Document Management point of view. Lately, it seems the term CMS has gotten some marketing success and
actually is one of the most common used. However, we prefer the term EDRMS, perhaps with lesser success on
the marketing world but from our point of view more strict and representative.
OpenKM helps you to:
 Day-to-day data capture.
 Storage.
 Modify and share physical and/or digital documents within the organization.
 Apply retention periods to stored items.
 Identify the owner of each record series and documents.
 Set a chain of custody and proper audit trail.
 When needed apply legal records holds.
 Managing records disposition.
 Preserving records through their life cycle.
Some of the OpenKM goals are:
 Increase efficiency. Faster documents approval, reduced manual data entry, automated recurring tasks
among others.
 Set compliance levels. The system helps the organization to avoid penalties when regulators, auditors
and other government authorities summons them for inspections.
 Preserve historical content. Follow the status of the document (determined by the different phases of
the lifecycle).
 Consolidate the company knowledge on a single access point.
Features
1. Collect
OpenKM easily captures unstructured information from any digital source. All collected
information is stored, viewed, and used in a single workspace. This allows users to browse, enrich,
and edit information collected from various sources from within a single application.Through our
API, any application can be integrated with OpenKM acting as producer or consumer of
information. Teams can enrich and modify shared documents by holding text discussions, editing
information of any file type, and attaching all supporting materials to a final document.
 Client
 Microsoft Office Add-in
 Email
 1D / Linear Barcodes.
 2D / Matrix Barcodes
 OCR

2.  Desktop Sync
 Electronic Invoicing
 Digital Signature Client
 Scanner Client
2. Collaborate
By enabling sharing and information collaboration through shared folders, threaded discussions,
and e-mail, OpenKM enables enterprise users to efficiently distribute the kind of information
needed to solve problems and make decisions. Furthermore, OpenKM’s search agents (custom
channels for each user) deliver quality content that requires each user to develop his or her work.
 Document management
 Workflow
 Document previsualization
 Version control
 Metadata
 Dashboard
 Task manager
 Calendar
 License
3. Capitalize
OpenKM allows the user to turn information into valuable intellectual capital and actionable assets
for the enterprise. This helps organizations fully realize the potential of corporate knowledge much
faster. The system also includes administration tools to define the roles of various users. Access
control, userquota, level of document security, detailed logs of activity and workflow management,
are just some of the available features. OpenKM improves personal productivity by mapping the
users’ everyday work processes,helping deliver high adoption rates.
 Search engine
 Administration
 Thesaurus
 Security
 Integration
License
1. Professional Edition
OpenKM Professional Edition is the version with certified support of the document management
system. Ifyou are looking for a powerful and supported version, then "Professional" is your choice.
2. Cloud
OpenKM Cloud solution, increases the managing and sharing of information in your organization
without investing in hardware and IT personnel.
3. Community Edition
OpenKM Community Edition is the open source document management system version. If you are
looking for a free cost, then "Community" is yours.

3. Architecture
Pricing
Pricing model: One Time License, Free, Subscription
Free Trial: Available (No Credit Card required)
OpenKM Community version is free to download and use.
OpenKM Cloud is an annual subscription starting at $1,000
OpenKM professional on-premise version is a one-time payment license starting at $6,000. It includes
ten users. Additional users could affect pricing. First-year support is included and is optional after the
first year
Summary
OpenKM is a powerful and easy-to-implement enterprise electronic document and record management
software that enables businesses to efficiently and systematically capture, store,manage, secure,maintain,
and distribute corporate information assets with the goal of facilitating knowledge creation, optimizing
business processes,and improving decision-making.

4. Pros
 Drag-and-drop functionality for ease of usage
 Integration capabilities with other ERPs,CRMs, and BPM tools
 Fault-tolerant and scalable system for business continuity
Cons
 The UI needs improvement to enhance productivity