With Greytip Online, easily add employees under PF and ESI schemes, generate various reports, calculate PT etc. For more information visit http://www.greytip.in/

1. Simplifying
Statutory Compliance Management
An overview of PF, PT, ESI
and Statutory reports

2. Statutory refers to "of or related to statutes," or usually known as
laws or regulations set down by a legislature.
Statutes may originate with national, state legislatures or local
municipalities.
Overview of Statutory Compliance

3. Employee Provident Fund (EPF&MP ACT, 1952)
Provide old-age and post service financial support to the workers in general employed in Industrial &
Commercial Sector establishments.
Statutory Compliance for HR
Applicability
• Every industry employing 10 or
more persons which the Central
Govt. may notify
• Any other establishment notified by
the Central Government even if
employing less than 10 persons
• Minimum 10% of the basic pay for
establishments employed less than
10 persons; sick industries declared
by necessary authority
• Other industries maximum 12% of
the basic pay
Form Purpose
13
(revis
ed)
For transferring the PF A/c of a member from one
establishment to another establishment covered under the
Act / Scheme
14 Application for financing a life insurance policy out of PF A/c
19
To be submitted by a member to withdraw his PF dues on
leaving service / retirement / termination
20
In the event of death of member, this form is to be used by a
nominee / family member to claim the member's PF
accumulation
31
For the use of PF members to avail advances / withdrawals as
provided in the scheme
Forms For Claiming Benefits Under PF Scheme

4. Employee’s State Insurance
A self-financing social security and health insurance scheme for Indian workers.
Statutory Compliance for HR
Applicability
• Non – seasonal Factories using power in
and Employing ten (10) or More persons.
• Non – seasonal and non- power using
factories and establishments employing
twenty(20) or more persons
• Employees of the Factories and
Establishments in receipt of wages not
exceeding Rs.7500 /- Per month are
covered under this Act.
• Employees’ Contribution – 1.75% of the
Wages
• Employers’ Contribution – 4.75% of the
Wages
• Employees in receipt of an average daily
wage of Rs.40/- or Less, are exempted from
Payment of their share of contribution (w.e.f
8.4.00) but are entitled to all social security
benefits under the Scheme.
Contribution raised from Insured
Employees and their employers

5. Professional Tax
In India, the professional tax is imposed at the state level. However, not all the states impose this tax,
the following states impose this levy in India – Karnataka, West Bengal, Andhra Pradesh, Maharashtra,
Tamilnadu, Gujarat, and Madhya Pradesh.
Statutory Compliance for HR
Applicability
• The maximum amount payable per year is
Rs.2,400/- and in line with your salary,
there are predetermined slabs.
• It is paid by every member of staff
employed in private companies.
• It is subtracted by the employer each
month and sent to the Municipal
Corporation.
• It is compulsory just like income tax. You
will be eligible for income tax deduction
for this payment.
Profession tax are exempted in the
following cases,
Senior Citizen above 65 years age is tax
exempt.
Person suffering from permanent physical
disability.
Parent of a child suffering from physically
disability.
Parent of a mentally retarded child.

6. Labour Welfare fund
Labour Welfare Fund (LWF) is a deduction mandated by the state government. LWF is a statutory
contribution. The state authorities determine the rate of contribution and frequency of contribution
towards LWF. Along with the employee's contribution, the employer also contributes to the labour
department.
Statutory Compliance for HR

7. A few queries that every payroll manager have…
How do I generate PF -
Form R1, 12A, 5, 10, 3A,
6A, Monthly Statement,
Challan Reports?
Need to create Form 16,
16A, 24Q, Income Tax
Liability Report, IT Savings
Chapter 6 Report?

8. PF, ESI and Profession Tax
All PF calculations
Complete ESI including limit checking
and changeover period
PT slabs of all
states pre-built
and updated
whenever
changes occur
Define if PF or ESI deduction is needed

9. PF Configuration
PF Options can be configured as
per requirements
Select System > preferences>
payroll> PF options
Details given here will be
linked to the employee PF
calculation policy, which
will be recorded in the
Employee information
page.

10. Including Employee in ESI
An employee can be included in ESI Under Employee information
option
ESI Details can
be filled under
the PF tab

11. Professional Tax
Under List of Values >
Employee Categories,
Location can be
mapped with the State
PT or Prof Tax refers to a tax levied by the state government on working
professionals. This is a nominal tax based on the income of the employee.

12. List of Payroll Statutory Reports
• PF Monthly Statement
• PF Form 5 , 10, 12 A, R1
• PF Combined Challan
• ESI Monthly Statement
• ESI Monthly Challan Report
• Combined Challan of A/C.No.1, 2, 10, 21 & 22
• PT Tax Monthly Statement
• PF Form 3A, 6A
• ESI Form 6, 7
• Income Tax Form 16
• Income Tax Form 24Q , 24
• PT Form 5A
• Labor Welfare Fund - Form D
• Register of Adult Workers
• PF contribution card for each employee
• Income Tax Monthly Statement
• Statement of employees leaving PF in current month
• Consolidated Monthly Statement
• PF Monthly returns for employers
• Statement based on which Income Tax is to be remit
• Pay-in slip for contribution
• Statement of employees joining PF in current month
• Annual statement of contribution
• Half Yearly returns of contribution
• Half yearly returns - Register of employees
• Income Tax statement for employees
• Quarterly Returns of Income Tax
• Annual Returns of Income Tax
• Annual Statement
• Yearly Returns
Monthly Reports
Periodic reports

13. Statutory Reports
Greytip Online has a comprehensive reports module that
enable you to generate all Payroll Statutory Reports.
Both monthly and other reports are
available

14. Generating Statutory Reports
Select the report
and enter the
particulars
Report can then
be downloaded
All reports are available in reports gallery

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