The Companies (Management and Administration) Amendment Rules, 2015

1. F{r{iT fir rrlrrd, 3r{rqRur, $rrr- , cis 3, 5T{E (i) d-q6R|?Irdl
f,TGT SFFI{
6'Kdtc fir{ d"ffc
3rfuF-.Tr
at Edrft, ..1.?.. *t, zors
sr.6'r.fr. ..... (3T).- ffrq s56R, d;qfi $ftG-{ff, 2013 (2013 61 18) fr qRr 469 6t
sqtrRl (1) 3it{ (2) + {rRr qftd trRr 108 * a-dRr erfu'm nqbr 6-€ g(' *qfi
(critrd 3it{ cars4 F-{q, 2014 61 3it{ S?ilrd +,{i + frv ffifua ftqfi {dr&
t, *tro-'-
1 (1) {fr fui ar +ifrc-a are *qdr (cdrrd str wnral dairrd ft{ff, 2015 tl
(2) i {|;rqr f r+nra fif drftq 4t q-{.r ilnr
2. d;qfi gdtra sit* clnsd) F-{q, 2014 f fr{fi 20 t Tenfi qr ffifua
A-q-q rcT a1.r11, 3{ari(:_
"ZO. g@a rTTtzra + TarEri - (1) 5q F-+e * clh{ f sciiq rd qftrrlur
3rfuaqd t {dt * arq 6tn trd* Rq Ts ft{fi + art di af;t arfto +} :rq-qr
Ts+'qrqrfr dfu€ drt fi lr9 dr
(2) 3{n-&q cfrr1fr st{ frfrFq +g fi* ar F-Jre gftr r6-8-fiur 3ihilq1 F-{Fd,
2009 s'3{tqrq xs 3nErT 3rrzfq x4 fr rFafua *qfr t fua *Tfr ffi fs..S
Iflaft rrlkr €im (rtrtrs f {.f{g srqnvr s}qt t qr +i* .iqfi F-g* oq$-*..q
(rs EsR *r+sq t, 3{qA F{€qt 6} snmq ffi d A-{R 6{f ig warBd Ti6.f,} q{
Fffi6 qrsqrr t rdt Ff,rfuor mr rqtlr m-{A fi gfd?n dl
ge F-+e * raii-dt + Rq, qq-
(i) 'gB-+-rur t ilr+e Wtu edRtut frff|c, d-ad GdF-Afr sff-n-o
(gfsqD Rfrts nqqr sRdl-c fir{ Firrdrq s--dT{T 3{-{dftd df rq dFerr 3{frid t
q?rfr lswn W&d GldBfrt Rfrls, d-{ CldG-&fi sfd-Sd (gBqr) Rfrts
:rtrsr 6rdt-c fir{' dardq ram rgdG-a ffi :rq :ien A qr+Ara-rsr cftaTor 3iir
aTqaa trf,rq;i frhr*+, q+ar fuA-fi fu{w, TiqR lti qrar @ftf;r d.rr*+,

2. -ma' gr.FR t +qstr6{ur (vi) * ati-a Fffq eraEii * r-aqrra gFa q-qrorqr qrq
tu-cl d;
(i|) '3iftq drfto' rs drfts t ae sifrfa t ;fr g-dq{rF-+ }I&qff *rf{T 3tz|dr
gtqrur 3rfu}rra d qacra * ftq cwdr frrriR-d +''{A ie qnrnsr s{fua?ra fir drftq
$ s"q-t-6q qra fud q6d d;
(iiD '€rfl{{ g{qir' qa-dr, Jq-6{ur, qfu, 6Eqq-{, *eqcr durra, €qR fia 3it{
s-sd sigRsr fi zr$ qo-ar 4I 3rarfutd ga, rs-*rr, ffie.'i{ur, frqaa, qffrafa:rear
tr-arsr 6ii t $ft-d +Tar s{fufd t;
(iv) g-Ws' qacrfr cqnd,,r'o ffi tfr t fffi+ raq-* * ra{-a, rrqRt *
x-al 6t -S orar :iht rrw 3nrar frcH ii srd arq aail ff dsr ceti-i Erfi ,g{F-d
cqlrfr' 3{rtnR-d cffiqr t t fu g*+eiF-o fi?-qq qerr Bl' eK' {qoi
"uara
6 wiw
'qrfl{ g{qn' * sRr ('6 +f1a uAl d-f#*grF-o {trfsfr d @olq slir 4orfrr fir
on' 3{Afd t;
(v) 'Kter *-F;rsrd't n-sr 3{ftfd 6 g} ffi s{F{r (..rRT ffi eErRur 3{fuir|fi
* +era t f*a fi+e 3Gq Ferrd t fffi+' rffiqra cunfr *r Jqqtq *-t*. qa ti
*r gtrtr t t;
(vi) 'g{fr-d cqn-df +rqer gren+r citr n{{ 3lt{ ef4rqr t 3rfrt-d t d -
1m1 saftga vgq 3it{ gscft t gtrfl g+a t gtfFd tl
(u; fta{sd-{dr 3lk sfr ctrqrffi +r lfua wr sqaar +nar t;
(ar) 3rfrnd nrd + ffi6 f stua sq t sTd-d h 3f{
(q) qrrrnur sq t Ffif-d gran fr++fi or racraa orar t;
(vii) '3i<ra-6 qrtqq a.rRT Ff,qrd' "({€I f-ra-ara' rFeft-a t ffi qrrrRqr
3rfuirra d Fffi6 Fir cqr& * qBqq t fr-qr enn qrqra t R qr*v f-ra-an
* hv iq+rr fuqr drc't
(3) +t€ scs iqG-{q (2) fr frff€ riqid w *ffio qltqq --qRr EirqFr.FsF
gqi qarfuorr m rfdr s-{ s+m t tr *rfi 5a F-+e * iqii?n + :rqc*w fr d
d*-cq crft-d 6ffir

3. (4) d* +;q-fi * 3rqi s4d +f e-@6' rrive qu* qtrqrfi 6,,{A fi qfdrn ifi
S, *i ffifua cfifi-qr fl aEvraa +ffi, srfra.
(i) 3{tunata fir dfu€ d;vfr t sefr Fd€t, frhr+t 3it{ d@ntei6i +} 5rS
t qo c-sRr effi dnEfr-
1+1 rGrfi5 srfi qr +qrg qlsc EEnr; qr
(q) gd-catF-fr
'fl?-qq
t, 3r+d, crw-6-di 4I r€*f-d t-fa:lrf$ t; qr
(4)3Rw Q-er 6-dRr;
(iD {6 dfus sdeit d lH * warq.iq* 3lR:rfu+tur 4r a{srfc, qft
+it d, qr cfi {d sn'Jfr;
(iiD 3rfu&rfi fi dfus fr wE .tr qT dTr'er-
(3T) Ffi *qfi
'irqF6,
qr--Ts EEr{ ffirc|fr 6r ghrn e {fr t 3{t{ Tsmr
izq+5R tt qirEra d-dnr lfiqr aTrryn;
(3{D 1+' Fdqr;T, qB Fffd-fi q;rcra cun-S qT Fraq-r qT a-d (Ffis 6-{Rr
d, fi gfrtn srfuasra d' * dr('Jfr 3lk srfuiem ii s{rl de Erd s{s,
Fqie qrer f-ra-crd 6-drr 3trFn xiT q6-i a'fr trqr F, srfuirn d 3rri
a-arfuor* *r c-*a sq?i 6{ {qiil
(T) fu G-d s6€d' A s{fudsrd t q-od
Wer g-ra-<ra qom 3{qflr Fd e
fuqI t, A gfudrra f errrr d {{-i t fu rs-ar Fd yr, tA 6r crr dfr
airn;
(iv) dtuq f -
14 gffi+ qreqfi FRr a-a-qrfr * fr('clfiqr 3it{ trfr sfttd srq;
(3fl) glrq grdfu, sFd srq r{qdt ffi d{a qrcu f-ra-cra r,+m ra
sri an'n, or sqcfila l6qr inr;
(il dftrrd 3{r€'A + Ert ii aqlt trr' drq;
(*) qr€-d qari qr crq 6{i 3if{ g{F-a tfr * rc<ra *.'rA a qB-a:ltr
tft rr frBfr"e lfiqr sn'l

4. (v) .iqfi, F-{n 20 * sqF-qq (4) t €ic (i) + 3{tfi-dr nfu}rra * Rt' dfus
nftd *,,{i * asrq drd Ftg {ttrRur 3{fua?r;r 4t ents * +-q-t-*'q fdrs
Q-a q-Cd vs R, ffi rin-fr rr @ga 61drfiq R1;-d t, * ciA-q {qfEn
q*, d ss ffi d aqtq-+, qfurft-d iifar d, d gu+ qidrq fisI d mr-t-*-q r'+'
qR st{ *rrerr qngrFtrd ili Erd gffi s} qrc;r *:iffi anqr d *"q-t-*"q r'fi
sR r+IQrd 6W 3it{ ls fuatqa * r;q * sni-gr:r frrrRfua Aqq fr€Ec
Fs(' drti, 3refr( :-
(s1 *,erm + firrdn mr d-czrd-6f{ gff+* firqr{ -trf{T FilEra t fuqr dr
€iF4I
(g) K€r f-ftrsrd cr.;?r 6'{t fir drts:ik sqq;
(4) {r€q €-raqra sqr.a 6-{A 6I drftq att ur+;
(q) Fsrl-rrs' drfts;
(g q6qfr ffir tft dfus, tfud *.{i * Er< +qfr *' rtq{ eTrd 6{A
:ihr wcsq ffii Erd Eqtrd ffid 3Tr€fr 3it{ q-F{g $frqrsd st;
(q) fi?rfr 16. -
(r; -{d qa-q 3it{ drfrs * qt qer f-ra-a-a St rgan rfr ffr;
(3.n) tfr frs* d;q-fi s{fudqrf, f icR"rd sEsi rcRr aicl-fi +l
r+a iafr: :itr
€) +tg sds, qret $-*rcra r-anr rri qarfu+n +r rqtrr 6{i *
ErE sfi srrrRur r+fuisrfl fr en+ d {6-dr t fi+'g
"t
nfi-&ra ii
Tf,, a_d ti ffr r{-ar aff dJfr; sif{
1f1 +fg qR, F-s6r drq a-{si * {F-Fc{ qr hetq-rdi3ii {E(T {d
sri drd dnrrd Erfui * {BF-{ i tftq drfrs il+' gfr{ftf,
t + qr+?r $-rtrqm 6r sBqr 6r TrRr-€Tcr €rrrrur grfuiera ii
qrcrfr 6ri *r qr* drn;
(d) +qfr:ik rs sB-+tur, * +{srfc 6r qdr qfr +t€ d, ar Wi:rQ-Aw
4t dfu€ qqfttd *r "r5
t; sit{

5. (O Si{frF-6 atrh t rcqrd + Rq gfrfi t {i.ifud Fffii t ftq-cra
€ 3-dr<TS eqtr-d sT arfr, qfrdrq, qar, *is 3rrf* 3ik tffia adr:
q{g {d-rfi-+';ilts *qfr Sr ad-srgc, qA 6€ d, t qFr-{rv 3{F-+.'rur *I +csr5e
qt ld grq'aft;
(vi) {r€?r €rEri S *-r*qra €t sfrtn q-q t orr drd fui - gfr €rfr st( sfiRor
s{fuiera fi drfrs fir T* {itzr 5.oo qJ 3rq{rad {a ffi;
(vii) (t€:r wrdi t frq, f-rccra gtau srft Wi fi 3rdfu * Et{|;T fi etft-o sq f
qr:raiF-* sc d lt{r {qi ErS.ic-fr i' g-<s, Mrqo drfiq fi Rft * s{€R,
qrer f-rrcra k+-ac 6r rqqta *-{ {ffit H :
crg F{Fq Ftrtt (16 dR airErr tr{ fi * Tt erE ii Tgri cH-fr qr c-dr' rrd ii €I
r.+sra aff dfr;
qrg 16 3lk lo qr+er f-rccra * qrtqfi rrwn a?rqr;T +r tq$-l q-r? *, mq sfr 6t5
{rcs flqnq srfu}era f em d s+-ar t ft+'E tt T;{, Fa ii fi r.;rara afr fafr;
(viii) K€€r i-qrcrd 3rdfu * :ia fr, gq slfin +f ;iE +-r frqr ar('rn'
qr-{ T6 fu qfr 6fg +q-fr snmur :rfu}rra It Ep6, sqat-+ d' dT* ar* qrsrr $-ra-cm
* sqrd fr gn<iF-rr cunff f,qfr;tr ori *r fuo-ac idr t d s-ff gfrtn gfudva i
gefr sfifii q{ G-ER 6ri s.it{ E-frdra d ;ri ro rqrfifi ii €rfr slt* :rfu}lra fr rw
ii drd d?n qr+u f-rcara EqRr FdrfumR ar rqtrr ilfi 6{f Er} F{€i r-sRr €t Fd
*. ft('916r jq+o fuqr ar g*qrr
(ix) friem fr6 r'+ qr 3{fu6 {fraroi 6r FERa 6tdn d 6rd-{d qr|g 3r+il}d,
+rtrad drrrd A€FFR sr 6r+{d .hq* sfuE qr gfu+wr qr 3r;.q 6tg qR-a d s+-ar
t il.iil-fi ti fui-d a d d cR-d d 3ik # * rrq d F-qrfi :itr qr+v f ra-<ra
clficl fi saqTr F"cer 3ii{ cKqaff tfr t ot s*;
qrg T{ r6R ftgrd €AH-6 ffi tC qfu 6t srr+ar A q6i t d .iqfi d
fi-+trd fr dr d 3it{ CWds qrsra curfr t effie{ifr qftfoa d;
(x) rftfiern Fgtra a gni+' daT qrft('3it{ anfr-a cgra rq}ff 6{i + Rq
sqfrdtr 6t{r ilf6(';

6. (xi) 3,rsqri, €rrrrtur gfrierfr d, €s"-c, Rg qr qa-c|a fuqr drdr t, qr R-qR-frqrt
t 3ia i F-qq 21 * icF-qq 1ry * ri< (+1 t (O, qqr-gqdfrf,, ii Bffq ra-crd 4r
4irrr ?II ?TiT qrr=Fr;r gT ya gceql * R(' d T{rir-rql 3{fudam d fiRrd t fu-{
s-;eti qTar *-e.a-crd gRtn ar c-da fi'{i flr 3flrar rffi rti t-ql t * a--+nr ddlr+t
fit sorcar * rm agara imr
(xii) Tiasrfi qrqnur gfu&ra fr qrqra * qnMrd't dFFra qrE qci 3rfual|-d d srs
aK' Fdt *r atqrf,r sl-i 3itr rs* srq 3{fuAarfi sqr-a e,ti * s{furdq drd fud +'
ai-a-r +q-t-6s € d gta{r, ;1 +vfr f ffi;a ar d fi 5qft?rfr ji 6rv f-ra-<ra
Eara ra -ar rrs strn, qer qr hcqr f srd eR' gd q-dt, fi d * 3qfi qef+.-d
€frqr6 hde starT qT 5{* (dnr c|ft-f,d fs.S zqFd, d rs qr cfrdFrsfi 6trn,
rga +tmr
oiq .otw qr :-s* rcRr Rfud d creEa dqti-d FflEFr ar cftuTrs dR-a +trn;
- z16: sr€ f6-qr qnr t f+' qWfr ffi 3r{sr, ucd t :rqar ra Eqr
t 3rtrh frs-dc qT ciff,rfi qr Faiq 6li t Rq rffiq rffi:itr s{fohra * ra srd
ari a-on g{tqfi, €frr*'qr ffi er;q qFFd si sqd-drr a-fl ilrtr
(xiii) +5 v-atra 6{l + Aq, F-d s{Fit i 3rri K€r $-r+cra d-Errr e Av t,
strnur gfrtlra * qa a i, dfrH6 6l qrw $-rccra + R(' 3rdfu sqrq ilA *
qrqrE 3ltr snnrqr:rfudlra gs di t c-6-d Fqe:il r+t arq, q]fu, *qrt €r +iscr
rik tfr q+ar A aR'rfr d ffeffi * frq 3{SF-d t ffi'i 3rtFrr Fd ({sq * dfra
*' arjrfr t sraT t ffg ffi rg 3X+ d'a6i m r;tfi srtt;Tr Fd sr6Tr qr;
(xiv) +ifrara gfu+r w t'ur {&+qrF-fi sc f sHfr qr 3REiHfr gfrfrfua ori *
frq ('{ {F-€-{ {d'n ffi apr, e?rT, clffi a. qr w<sql 4I 3{6S, q}{ti frr Ti@i,
S ltqd +r ;{d"frfr qiq slir +qr e}{d *r sidftq araft+n t, + rdtq ftq srqii;
(xv) gd-fif;ifi fitqq (ERT rcrdrfi {iiiq lfi-€{ 3it{ 3rar qefr +rrra-qr dder+l *
crq 3rfr{qil d rF-i rs d6 F6 3rLqtr +r+{a vr CqR, J5c}fra gtr cwrer ar 6,i
aefi iaq? d €fra]-fi iiqdt d {G-F.{ git{ 3r;q ri-ifud arrra-ql +itq d-,1:
(xvi) dfua qftqnfr 3nr d*er6 *r Xqt d;Tf,r fi i{srfc qe d, sfi-*lq SI
adrgc q{ 3{tqtr 4tRr qftEnE dfud +ri * rora ;nE rd anrafr;

7. qE F-a;;va* * srFqr s|+r ffi er-car qrq €ffi r'tr+s + qfd-d t, gs
ara-d t +qdl gt?r fr €Rr qftqraf iiifud, Rifi a-tr+i qr t'qqfdl 6t sfr rttrfr
soi lwt srqar e}ln qfi{s t 3ih ir$ d-r qwtrfl qftqrq sqfr iasrgg r{ rddl
(xvii) :rtRa €sqT * Fd cF-d 6)-; * 3cfl-{ {is-dq d-difud srrrRq s{frAarfl €r drtrs
*i vira e-rgr arvrrt
€ff6{ur- Fs EiE *- rdfra * Rq Fd 4I 3rSffid d@r nfrF-qq fi qrr 1i4 t
3{ii-m 'sntrqr {iq-."q qr 'i4r}c dq''fi' t Fq f dq.dc crkd 6'r} * Rq 3riF-a a-d
el-it
(xviii) g+<rftfi artrrfr E-.IRT qrcrd t lf{R * frv e-FrFfd d6E +} arqs R-qr
6s dfi ?nar dra"fil"
lsT.{T.0 1 /34/20 1 3-fr(rfr-V-srrr{4
-)-)-.'?+1t--/
-'idol,5
(3rff{fic ft6'srtqr)
,l L dqF €Frd, flRa rrr.rR
t-
frqq.- qa B-qq firraT * {r$rr, rrqfiRq, s{rrT-1, EjE 3, JcriE (D d gr.or.ff. +iwr
260(3T) drfrq 31 fff+, 2014 <crtl e-firfetd frq rR' t sit{ dicrqra * ff.sr.F.
41s(3{) iTrts 23 qi, 2014 :lfr sr.+r.B.537(3{) drtq z+ gef, 2014 rdrr
€rifua F+-q rrqr

8. -
[To be published in the Gazette oflndia, Extraordinary, Part Il, Section 3' Sub-section (i)]
GOVERNMENT OF INDIA
MINISTRY OF CORPORATE AFFAIRS
NOTIFICATION
New Delhi, the I 9t March, 20 I 5
G.s.R.
-(E).-
ln exercise of the powers confened by section 108 read with sub-sections (l)
and (2) of section 469 of the Companies Acl,2013 (18 of2013), the Central Govemment hereby
makes the following rules fiuther to arnend the Compani€s (Management and Administration)
Rules. 2014, namely:
l. (l) These rules may be called the Companies (Management and Administration) Amendment
Rules. 2015.
(2) They shall come into force on the date oftheir publication in the Official Gazette'
2. In the Companies (Management and Administation) Rules, 2014, for rule 20' the following
rule shall be substituted, namely:-
"20. votirg ahough electronic means.- (1) The provisions of this rule shall apply in respect ofthe
general m€etings for which notices are issued on or after the dale ofcommencemenl ofthis rule'
(2) Every company other than a company refered to in Chapter XB or Chapter XC ofthe Securities
and Exchange Board of India (tssue of Capital and Disclosure Requirements) Regulations' 2009
having its equity shares listed on a recognised stock exchange or a company having not less than
one thousand members, shall provide to its members facility to exercise their right to vote on
resolutions proposed to be considercd at general meetings by electronic means'
Explanation.- F or ihe purposes of this rule' the expression-
(i) "agency" means the National Securities Depository Limited' the Central Depository Services
(lndia) Limited or any other entity approved by the Ministry of Corporate Affairs subject to the
condition that the National securities Depository Limited, the cental Depository services (tndia)
Limited or such other entity has obtained a certificate from the standardisation Testing and Quality
Certification Directorate, Department of lnformation Technology' Ministry ofCommunications and
Infomation Techrology, Govemment of lndia including with regard to compliance with
paraneteN specified under Explanation (vi);
_ t'-t

9. (ii) ,,cut-off date,, means a date not earlier than seven days before the date of general meeting for
detemining the eligibility to vote by electronic means or in the general meeting;
(iii) "cyber security" means protecting information, equipment, devices' computer' computer
resource, communication device and information stored therein liom unauthorised access, use,
disclosures, disruption. modifi cation or destructionl
(iv) ,,electronic voting system" means a secured system based process of display of electronic
ballots, recording of votes of the membe$ and the number of votes polled in favour or against' in
such a manner that the entire voting exercised by way of electronic means gets registered and
counted in an elechonic registry in a centralised server with adequate cyber secuflty;
(v) "remote e-voting" means the facility of casting votes by a member using an electronic voting
system from a place other than venue ofa general meeting;
(vi) "secured system" means computer hardware, software, and procedue that
(a) are reasonably secure fiom unauthorised access and misuse;
(b) provide a reasonable level of reliability and corect operationi
(c) are reasonably suited to performing the intended functions; and
(d) adhere to generally accepted security procedures;
(vii),,voting by electronic means" includes "remote e-voting" and voting at the general meeting
through an electronic voting system which may be the same as used fot remote e-voting
(3) A member may exercise his right to vote through voting by electronic means oII resolutions
referred to in sub-rule (2) and the company shall pass such resolutions in accordance with the
provisions of this rule.
(4) A company which provides the facility to its membeN to exercise voting by electronic means
shall comply with the following procedure, namely:-
(i) the notice of the meeting shall be sent to all the members' directors and auditors of the
company either -
(a) by registered post or speed post ; or
(b) through electronic means, namely, rcgistered e-mail lD ofthe recipient; or
(c) by courier service;
--

10. (ii) the notice shall also be placed on the website, ifany, ofthe company and ofthe agency
forthwith afier it is sent to the members;
(iii) the notic€ ofthe meeting shall clearly state -
(A) that the company is providing facility for voting by electonic means and the business
may be transacted through such voting;
(B) that the facility for voting, either through el€ctronic voting systern or ballot or polling
paper shall also be made available at the meeting and members attending the meeting who
have not already cast their vote by remote e-voting shall be able to exercise their right at the
m€eting;
(c)thatthemembelswhohavecasttheirvotebylemotee-votingportothemeetingmay
also anend lhe mee(ing but shall not be entitled to cast their vote againi
(iv) the notice shall -
(A) indicate the process and manner for voting by electronic means ;
(B) indicate the time schedule including the time period during which the votes may be cast
by remote e-votmgi
(C) provide the details about the login lD;
(D) specify the process and manner for generating or receiving the password and for casting
ofvote in a secure manner.
(v) the cornpany shall cause a public notice by way of an advefiisement to be published'
immediately on completion of despatch of notices for the meeting undel clause (i) of sub-rule (4)
but at least twenty-one days before the date of general meeting' at least once in a vemacular
newspaper in the principal vernacular language of the district in which the registered office ofthe
company is situated, and having a wide circulation in that district' and at least once in English
language in an English newspaper having country-wide circulation' and specifling in the said
advertisemenl, irler a/ia. the following maners namel) :-
(a)statementthatthebusinessmaybetransactedthloughvotingbyelectronicmeans;
(b) the date and time of commencement of remote e-votlng;
(c) the date and time of end of remote e-voting;
(d) cut-offdate;
(e) the manner in which persons who have acquired shares and become members ofthe company
after lhe despatch ofnotice may obtain the login ID and passwordl
-3-

11. (f) the statement that -
(A) remote e-voting shall not be allowed beyond the said dat€ and time;
(B) the manner in which the company shall provide for voting by members present at the
meeting; and
(C) a member may participate in the general meeting even affer exercising his right to vote
through .emote e-voting but shall not be allowed to vote again in the meeting; alld
(D) a person whose name is recordcd in the register of members or in the register of
beneficial owners maintained by the depositories as on the cut-off date only shall be
entitled to avail the facility ofremote e-voting as well as voting in the general meeting;
(g) website address ofthe company, if any, and of the agency where notice of the meeting is
displayed; and
(h) name, designation, address, email id and phone number of the person responsible to address
the grievances connected with facility for voting by electronic means:
Provided that the public notice shall be placed on the website ofthe company, ifany, and of
lne agency;
(vi) the facility for remote e-voting shall remain open for not less than thee days and shall close at
5.00 p.m. on the date Feceding the date offie general meeting;
(vii) during the period when facility for remote e-voting is provided, the members of the company'
holding shares either in physical form or in dematerialised form, as on the cut-offdate' may opt for
remote e-voung:
Provided that once the vote on a resolution is cast by the member' he shall not be allowed to
change il subsequently or cast the vote againl
Provided further that a member may participate in the general meeting even after exercising
his dght to vote through remote e-voting but shall not be allowed to votc again;
(viii) at the end ofthe rcmote e-voting pcriod, the facilily shall forthwith be blocked:
Provided ahat if a company opts to provide the same elechonic voting system as used during
remote e-voting during the general meeting, the said facility shall be in operation till all the

12. resolutions arc considercd and voted upon in the meeting and may be used for voting only by the
members attending the meeting and who have not exercised their right to vote through remote e-
voting-
(ix) the Board ofDirectors shall appoint one or more scrutiniset, who may be Chartercd Accountant
in practice, Cost Accountant in pmctice, or Company Secretary in practice or an Advocate' or any
other person who is not in employment of the company and is a person of repute who' in the
opinionoftheBoardcanscrutinisethevotingandlemotee-votingprocessinat.airandtransparent
mann€r:
Provided that the scrutiniser so appointed may take assistance of a person who is not in
employment ofthe company and who is well-versed with the electronic voting system;
(x) the scrutiniser shall be willing to be appointed and be available for the purpose of ascertaining
the requisite majority;
(xi) the Chairman shall, at the general meeting. at the end ofdiscussion on th€ resolutions on which
voting is to be held, allow votin& as ptovided in clauses (a) to (h) of sub-rule (l) of rule 21' as
applicable, with the assistance of scrutiniser' by use of ballot or polling paper or by using an
electronic voting system for all those members who are present at the general meeting but have not
cast their votes by availing the remote e-voting facility'
(xii) the scrutiniser shall, immediately after the conclusion ofvoting at the general meeting, first
count the votes cast at the meeting, thereafter unblock the votes cast through remote e-voting in the
presenoe of at least two witnesses not in the employment of the company and make' not later than
three days ofconclusion ofthe meeting' a consolidated scrutiniser's repoft ofthe total votes cast ln
favour or against, if any, to the Chairrnan or a person authorised by him in wdting who shall
countersign the same:
Provided that the Chairman or a person authorised by him in writing shall declare the result of
the voting forthwith;
Explanation.- lt is heGby clarified that the manner in which membe$ have cast their vot€s' that is'
affrrming or negating the resolution, shall remain secret and not available to the Chairman'
Scrutiniser or any other person till the voles are cast in the meeting'
(xiii) For th€ pupose of ensudng that members who have cast their votes through remote e-votlng
do not vote again at the general meeting, the scrutiniser shall have access' after the closure ofperiod
for remote e-voting and before the start of general meeting, to details relating to members' such as
their names, folios, number of shares held and such other information that the scrutiniser may
require, who have cast votes through remote e-voting but not the manner in which they have cast
their votes:
-5-

13. (xiv) the scrutiniser shall maintain a register either manually or electronically to rccord the assent
or dissent received, mentioning the particulars of name, address, folio number or client ID of the
members, number of shares held by them, nominal value of such shares and whether the shares
have differential voting rights;
(xv) the register and all other papers relating to voting by electronic means shall remain in the safe
custody of the squtiniser until the Chairman considers, approves and signs the minutes and
thereaffer, the scrutiniser shall hand over the register and other related papers to the company.
(xvi) the results declared along with the report ofthe scrutiniser shall be placed on the website of
the company, if any, and on the website of the agency immediately after the result is declared by
the Cbairman :
Provided that in case of companies whose equity shares are listed on a recognised stock
exchange, the company shall, simultaneously, forward the results to the concemed stock exchange
or exchanges where its equity shares are listed and such stock exchange or exchanges shall place
the rcsults on its or their website.
(xvii) subject to receipt of requisite number of votes, the resolution shall be deemed to be passed
on the date ofthe relevant general meeting.
Explanation.- For the purposes of this clause, the requisite number of votes shall be the votes
required to pass the resolution as the'ordinary resolution'or the'special resolution', as the case
may be, under seclion I l4 ofthe Act.
(xviii) a resolution proposed to be considered through voting by electonic means shall not be
withdrawn."
IF. No. 0l/3412013-CL-V- Part-U
AMARDEEP S. BHATIA, Joint Sccr€tary
Note.-The principal rules were published in the Gazette oflndia, Extraordinary, Part II, Section 3,
Sub-section (i), vide number G.S,R.260(E), dated the 3l$ March,2014 and subsequently amended 6l
ride number G.S.R.415(E), dated the 23'd June,2014 and vr'.de number G.S.R 537(E), dated the -/L-
24th Juty,2014.
- 6-