Did you know that your decision to implement a mobile time entry solution could impact virtually every aspect of the firm? One of the biggest mistakes firms make today is undervaluing the role of timekeeping in the success of the firm. Timekeeping effectiveness touches every function from revenue generation to client happiness and attorney/staff productivity. In this presentation, you will discover: •Top 10 must-haves when choosing a timekeeping solution •New regulations that could make evaluating product alternatives more challenging •How iTimeKeep can help your firm achieve its goals in 2017

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How to
Choose a
Timekeeping
Solution for
Your firm
Matt Yezovich, Sales Director

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Something for Everyone Today
The state of
time entry
Understanding
your firm’s
baseline
The 3 main
pillars
Top 10
must-haves
Achieving
timekeeping
success
iTimeKeep
in action

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It’s Complicated: The Attorney-
Technology Relationship
“Attorneys don’t fear technology, they fear wasting their time”

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The State of Time Entry:
What Your Firm Should Know

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The State of Time Entry
2016 Law Firm Time Entry Survey

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The State of Time Entry
2016 Law Firm Time Entry Survey

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Your Time Entry Baseline
4 KPIs Your Firm Should Know

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The number of days between the work done and
recorded. The longer the velocity is, more time leakage,
write offs and invoice rejections are expected.
Partner is 7.5 days and Associates 6 days – even when
most firms time entry policy calls for same day time entry
(velocity less than 1 day).
Your Time Entry Baseline

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The % time entered the same day. Why this is important?
Because it is the only way to create the most accurate
records and reduce time lost.
Only 5% of attorneys or less meet the one-day policy,
15% of attorneys enter time under 3 days
and the remaining 80% happens after that.
Your Time Entry Baseline

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As more attorneys enter their own time, they are
demanding better tools including mobile timekeeping.
About 60% of associates enter their own time as opposed
to 35% of Partners that enter their own.
Your Time Entry Baseline

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As more attorneys enter their own time, we see more
granularity (smaller timecard size)
Average timecard size
for Associates is 1.5 and Partners 1.8
Your Time Entry Baseline

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Choosing a Timekeeping Solution
3 Main Pillars
SIMPLICITY SECURITY CONTEMPORANEOUS

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The Simplicity Pillar
“Simplicity is the ultimate
sophistication”
Leonardo da Vinci

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The Simplicity Pillar Checklist
Insanely easy to use
Virtually no training
Turn-key solution
Seamless integration (2-way) with T&B System
Your rules, everywhere
Maximum engagement
Best customer service

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The Security Pillar
“We have always assumed that data
stored on mobile phones is safe. Today
we use our mobile phones to send
sensitive data, store important
information, and even digitally sign on
major documents. There is, therefore,
greater threat to data security on
mobile phones today”
-
Ankit Fadia

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The Security Pillar Checklist
No data stored on mobile devices
Private network protection
Keep client data in your account system
Two-factor authentication & Touch ID
Code-certified solution
Data encrypted in-flight and at rest
No passwords stored on mobile device
Safe to run without MDM
Compatible with your MDM
Minimum password requirements
Automatic account lockout

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The
Contemporaneous
Pillar
“Attorneys can lose up to 25% of
billable time by not entering their
time contemporaneously.
Even if lawyers are billing on flat-
fee basis or contingent-fee basis,
real-time timekeeping is a good
idea”
- Lynda Shely

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The Contemporaneous Pillar Checklist
Measurable results on monthly basis
Visibility into your time entry KPIs
Mobile Timekeeping
Manage your time entry policy

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Other Top 10 Must-Haves
1. Native apps as opposed to HTML5
2. Works on both PC and Mac
3. Smart timers
4. View & edit timecards created in your T&B System
5. Avoid uploads/download from/to your T&B System
6. Instant upgrades & updates
7. Understand the difference between paying yearly and a true SaaS
subscription model
8. REAL TIME
9. No-nonsense pricing
10. Stellar rollout and implementation

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Success You Should Expect
85%
Contemporaneous
5x
Faster
15%
More time
0.2 to
1 hour/day
With iTimeKeep,
more attorneys
have become
contemporaneous
With iTimeKeep,
time is getting into
your system 5x
faster
Attorneys using
iTimeKeep enter
15% more time
than those who
are not
Recover between
0.2 to 1 hour a day

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Meet Kat Joyce: A True Story
“Until recently, I was notoriously the worst
timekeeper in the whole firm.”
“If I am unsure about my estimate, I’m not going to
over bill my client. Therefore, I would continually
under-estimate – and lose money,”
“It was very intuitive and easy to use. All the excuses that I’d
come up with about why timekeeping is hard and a pain in
the neck; too many steps – were all gone.”

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Let’s See it in Action!

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Focus on One Thing in
2017…Timekeeping
• Paul O’Neil
• Alcoa CEO, 1987 – 1999
• Alcoa market value $3B in 1986, $27B in 2000
Focused on ONE thing at Alcoa…Safety!

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You Contact Us
Phone: 1-888-333-2281
Email: info@bellefield.com
www.bellefield.com