2. Who receives letters?
• A letter is written to __________
• for ________________________
Examples …
3.
4. Use Default
Margins
1 inch all around
Bottom / Left / Right
Except
Page 1 starts
2 inches from TOP
(add 1 more inch
by entering 6x)!
5. Parts of a
letter
• Return Address
Minimum:
Signer’s street,
city, state, zip
Other helpful
contact info if
Artwork: logo !
DATE FOLLOWS
immediately (SS)
6. Parts of a
letter
• Letter address
Be Accurate:
Name, Address,
City, State, Zip
• Avoid
– Abbreviations
– Punctuation
7. Parts of a
letter
• Salutation
Avoid first names
(too casual)
Use open
punctuation
8. Parts of a
Letter
• Body
EDIT for clarity !
Space 2x between
sentences!
Double Space
between
paragraphs!
9. Parts of a
Letter
• Complimentary
Close
– No punctuation
between Closing
and Signer’s Name
– QS (for signature)
– If you aren’t signer,
DS to your LC initials
after signer’s name
– Enclosure? Plural?
10. Spacing
• Set “No Spacing” for Single Line Spacing
• Double Space between paragraphs
• Quadruple Space after return and closing
NO Indents
Use Times New Roman 11 pt
