Accounting Files

1. REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
Payroll
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Contract/s and DTR
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
Payroll
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Contract/s and DTR
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
Payroll
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Contract/s and DTR
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
Payroll
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Contract/s and DTR
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
Payroll
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Contract/s and DTR
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
Payroll
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Contract/s and DTR
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
Payroll
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Contract/s and DTR
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
Payroll
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Contract/s and DTR
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
Payroll
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Contract/s and DTR
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
Payroll
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Contract/s and DTR
Checked By:
Date and Time:

2. REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
ELECTIRCITY BILL/Water Bill
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Original Copy of Official Receipt
Photocopy of Bill/s
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
ELECTIRCITY BILL/Water Bill
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Original Copy of Official Receipt
Photocopy of Bill/s
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
ELECTIRCITY BILL/Water Bill
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Original Copy of Official Receipt
Photocopy of Bill/s
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
ELECTIRCITY BILL/Water Bill
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Original Copy of Official Receipt
Photocopy of Bill/s
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
Communication Expenses
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of
check
Statement of Account
Certification
OR
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T TRANSACTION
SUPPLIES
(SHOPPING)
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Original Copy of Official Receipt/Original copy of suppliers invoices
showing quantity, description of articles, unit and total value duly signed
by the supplier of his representative & indicating receipt by the proper
agency official of items delivered.
2306 and 2307
Price Quotation from at least three bonafide suppliers & distributors
Abstract of Canvas/Philgeps
Purchase Order
Requisition and Issue Slip
Inventory Custodian Slip
Inspection & Acceptance Report
Pictures
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
Accountable Forms Expenses
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of
check
OR
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
Internet Expenses
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of
check
Statement of Account
OR
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T TRANSACTION
SUPPLIES
(SHOPPING)
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Original Copy of Official Receipt/Original copy of suppliers invoices
showing quantity, description of articles, unit and total value duly signed
by the supplier of his representative & indicating receipt by the proper
agency official of items delivered.
2306 and 2307
Price Quotation from at least three bonafide suppliers & distributors
Abstract of Canvas/Philgeps
Purchase Order
Requisition and Issue Slip
Inventory Custodian Slip
Inspection & Acceptance Report
Pictures
Checked By:
Date and Time:

3. REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
Fidelity BOnd
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of
check
Deposit/Slip/Confirmation Letter
Photocopy of Bill/s
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
Fidelity BOnd
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of
check
Deposit/Slip/Confirmation Letter
Photocopy of Bill/s
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
(REPAIRS AND MAINTENANCE)
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Original Copy of Official Receipt/Original copy of
suppliers invoices showing quantity, description of
articles, unit and total value duly signed by the supplier
of his representative & indicating receipt by the proper
agency official of items delivered.
2306 and 2307
Price Quotation from at least three bonafide suppliers &
distributors
Abstract of Canvas
Purchase Order
Requisition and Issue Slip
Inspection & Acceptance Report
Program of Works
Pictures
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
Labor(HELPER)
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Payroll
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
Labort
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Payroll
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T TRANSACTION
SUPPLIES
(SHOPPING)
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Original Copy of Official Receipt/Original copy of suppliers invoices
showing quantity, description of articles, unit and total value duly signed
by the supplier of his representative & indicating receipt by the proper
agency official of items delivered.
2306 and 2307
Price Quotation from at least three bonafide suppliers & distributors
Abstract of Canvas/Philgeps
Purchase Order
Requisition and Issue Slip
Inventory Custodian Slip
Inspection & Acceptance Report
Pictures
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
(REPAIRS AND MAINTENANCE)
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Original Copy of Official Receipt/Original copy of
suppliers invoices showing quantity, description of
articles, unit and total value duly signed by the
supplier of his representative & indicating receipt
by the proper agency official of items delivered.
2306 and 2307
Price Quotation from at least three bonafide
suppliers & distributors
Abstract of Canvas
Purchase Order
Requisition and Issue Slip
Inspection & Acceptance Report
Program of Works
Pictures
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T TRANSACTION
SUPPLIES
(SHOPPING)
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Original Copy of Official Receipt/Original copy of suppliers invoices
showing quantity, description of articles, unit and total value duly signed
by the supplier of his representative & indicating receipt by the proper
agency official of items delivered.
2306 and 2307
Price Quotation from at least three bonafide suppliers & distributors
Abstract of Canvas/Philgeps
Purchase Order
Requisition and Issue Slip
Inventory Custodian Slip
Inspection & Acceptance Report
Pictures
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
Communication Expenses
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of
check
Statement of Account
Certification
Checked By:
Date and Time:

4. REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
SUPPLIES
(SHOPPING)
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Original Copy of Official Receipt/Original copy of
suppliers invoices showing quantity, description of
articles, unit and total value duly signed by the supplier
of his representative & indicating receipt by the proper
agency official of items delivered.
2306 and 2307
Price Quotation from at least three bonafide suppliers
& distributors
Abstract of Canvas/Philgeps
Purchase Order
Requisition and Issue Slip
Inventory Custodian Slip
Inspection & Acceptance Report
Pictures
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR GOV’T
TRANSACTION
SUPPLIES
(SHOPPING)
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Original Copy of Official Receipt/Original copy of
suppliers invoices showing quantity, description of
articles, unit and total value duly signed by the supplier
of his representative & indicating receipt by the proper
agency official of items delivered.
2306 and 2307
Price Quotation from at least three bonafide suppliers
& distributors
Abstract of Canvas/Philgeps
Purchase Order
Requisition and Issue Slip
Inventory Custodian Slip
Inspection & Acceptance Report
Pictures
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
Labor(HELPER)
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Payroll and DTR
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
Transportation
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Quoatation
Contract and Pictures of ID
Checked By:
Date and Time:
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF EDUCATION
REGION III
DIVISION OF CITY SCHOOLS
CITY OF SAN JOSE DEL MONTE
DOCUMENTARY REQUIREMENTS FOR
GOV’T TRANSACTION
Transportation
CHECKLIST:
Date:
Payee:
Paid Disbursement Voucher (DV)
Check balancing and photocopy of check
Quoatation
Contract and Pictures of ID
Checked By:
Date and Time: