Presentation of Jennifer Gordon (Royal College of Physicians and Surgeons of Canada) at the "Europortfolio: the first Open Seminar"

1. MAINPORT ePortfolio: Lifelong
Learning of Specialist
Physicians in Canada
Europortfolio Open Seminar
Barcelona/Webconference Presenter:
Jennifer Gordon
Date: April 30, 2014

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Conflict of Interest Disclosure
Jennifer Gordon
 I have no conflicts of interest to declare.
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Presentation Outline
1. Introduction
2. Royal College and MOC Program
Overview
3. MAINPORT ePortfolio Walkthrough
4. Future Directions
5. Conclusions
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Royal College
Ottawa, Ontario, Canada
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Ottawa,
Canada

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Royal College
Ottawa, Ontario, Canada
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Royal College, MOC Program
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Royal College of Physicians and Surgeons of Canada
 The Royal College is a not-for-profit professional organization that speaks for more than
44,000 medical and surgical specialists and resident physicians.
Our mission
 To improve the health and care of Canadians by leading in medical education, professional
standards, physician competence and continuous enhancement of the health system.
We promote lifelong learning
 We protect the health of Canadians by helping physicians build skills, knowledge and expertise
in their specialties. Our Maintenance of Certification Program supports specialist physicians along
their paths of lifelong learning and professional development and ensures their continued
competence in a constantly evolving medical environment.

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MOC Program
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Maintenance of Certification (MOC) Program
 The MOC Program is a continuing professional development program designed
by the Royal College to support the lifelong learning needs of Fellows.
 Participation in the MOC Program is a requirement for admission and renewal of
Fellowship in the Royal College — although health care professionals who are not
Fellows may also participate in MOC.
 The MOC Program promotes excellence in all aspects of professional practice while
putting participants at the centre of their professional development.
 The Basics:
 5-year MOC Program main cycle
 400 credits required across 3 sections:
Group Learning
Self-learning
Assessment
 Minimum of 25 credits/section/cycle (new cycles starting Jan 1/14)
 Minimum of 40 credits per year

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CPD Activities, Credit Ratings
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MAINPORT ePortfolio
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MAINPORT ePortfolio
 MAINPORT ePortfolio is an integrated learning space that provides physicians with
strategies to manage their learning and access a wide variety of tools and web
resources.
 Integrates components of assessment, showcase, development, and reflective
portfolios. (van Tartwijk & Driessen, 2004)
 MOC Program participants can use the MAINPORT ePortfolio to:
 set practice goals (including plans and dates for completion), link future learning activities and track progress
 enter completed CPD activities for credit (with associated details and learning outcomes)
 input partial information about a learning activity, save the file, then return later to finish documentation
 print credit summaries, transcripts of CPD activities and certificates of completion for a MOC cycle
 MAINPORT ePortfolio iPhone app
 document learning ‘ on the go’
 document incomplete learning activities for later reflection and completion
 document complete activities through mobile convenience

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MAINPORT ePortfolio
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My MAINPORT
Dashboard
 High-Level View of Current Cycle
 Gauges shows credits earned per
cycle and per year
 Summary view of Activity data is
accessible from the homepage
 Resources from the College and
also a personal list defined by
the Fellow
 Displays in English or French

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MAINPORT ePortfolio
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MAINPORT
MOC Sections Page
 3 Sections
o Group Learning
o Self Learning
o Assessment
 Overall tracking bar chart shows
number of credits in current
cycle
 Ability to Add Activities easily
 View links to individual activity
data

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MAINPORT ePortfolio
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MAINPORT
Holding Area
 3 Separate Holding Areas
allow users to Save Activity
Data and Finish Submission at
a later time.
 Separate Queues for
Incomplete Activities,
Activities Uploaded by
Administrators, and Activities
requiring Credit Validation

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MAINPORT ePortfolio
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MAINPORT
User Reports
 4 User-Driven Report Options
 Self-service for Certificates,
Completion Letters, Credit
Summaries, and Transcripts
 Each provides specific
parameters to narrow
reporting data
 Reports are created in a PDF
format and can be saved
easily

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MAINPORT ePortfolio
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MAINPORT
CPD Planning
 Enter goals for practice and
professional management
 Track progress against goals
 Associate activities to
accomplish specific goals

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MAINPORT ePortfolio
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MAINPORT
CPD Activities List
 Full listing of all submitted
activities
 Filter activities by date, cycle, or
related CPD Goal
 Ability to update, or delete
activities from this page

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MAINPORT ePortfolio
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MAINPORT
Credit Summary
 Printed/.pdf self-serve, on-
demand
 Summary of Reported and
Applied Credits across a
full MOC Cycle

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MAINPORT ePortfolio
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MAINPORT
Transcript
 Transcript of all
MAINPORT CPD
activities within a cycle
separated by Sections

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MAINPORT ePortfolio
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MAINPORT
Mobile
 Native iPhone App
 Web app for cross-
platform access
(Android/Blackberry/
Other)
 Focused, task-driven
interface
 English and French
Support

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MAINPORT ePortfolio…what
will it become?

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MAINPORT ePortfolio…what
will it become?

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Future Directions
 MAINPORT ePortfolio enhancements & evolution: expand functional capabilities
for Residents and Fellows
Scope of Practice tool
 Ability to describe one’s practice context, identify learning needs/gaps, create a CPD plan,
and then record and link to learning activities and outcomes, etc.
 ePortfolio layers – for varied purposes and audiences
 New Programs (RC Diploma Programs), Mentoring, compliance, membership, etc.
 LMS functionality – eLearning tab
 Resource centres for elearning materials (i.e. MAINPORT ePortfolio as a place to “go” and
learn as well as to reflect and document learning)
 Automation – direct upload of CPD credits through APIs
 from CPD Providers to Fellow accounts
 MedBiquitous standards
 Continuum
 Enabling the continuum of learning and management via the MAINPORT eportfolio – one
tool from residency through retirement
 Competency-based Medical Education…competencies, milestones
 GOAL: Learning, reflecting, reporting throughout the year
 Google Analytics’ data on usage patterns…to inform our support of MOC Program
participants re: daily workflow …change, transformation!

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Future Research
Gordon, J, Campbell C. 2013. The role of ePortfolios in supporting continuing professional development in practice.
Med Teach Apr; 35(4):287-94.
Questions recommended for further research:
 What structure or functionality of ePortfolios best supports learning and reflection?
 What level of documentation provides sufficient evidence of learning in practice?
 What is the role of a mentor or coach in promoting ePortfolio use among residents and physicians in
practice?
 How can ePortfolios best support both formative and summative assessment of achievement of
competencies, milestones or quality of care metrics?
 What is the appropriate balance between facilitating reporting of participation in learning activities
with the need for physicians to individually or collectively reflect and record meaningful outcomes for
practice?
 What skills are required by residents and physicians in practice to manage their knowledge base
and plan their lifelong learning to address their professional practice needs?

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Questions?
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Conclusions

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Jennifer Gordon jgordon@royalcollege.ca
Associate Director, CPD
cpd@royalcollege.ca
www.royalcollege.ca
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Thank You!