Addressing Digitization Challenges

1. Addressing Digitization
Challenges
Kalyan Budhavarti
Marketing & Sales Manger
Digiflo

2. Digitization Components
Digitization projects are often complex and challenging in nature primarily due
to the number of different activities involved in the process.
There are 3 essential components that form the core of all digitization
process:
• People - Scanning operators, Graphic Designers, Subject curators etc.
• Processes - Institution specific best practices/standards
• Infrastructure - Scanners, Image Processing software, OCR etc.
The biggest challenge, therefore, lies in bringing all these individual
components together on a common platform to ensure communication,
consistent levels productivity & quality and overall process efficiency.

3. Key Digitization challenges
Centralizing operations to bring together the different units and people
involved
Standardizing Operations and workflows irrespective of the media processed
Optimizing and ensuring consistent levels of productivity and efficiency
Ensuring consistent quality and integrity of the media
Adhering to Metadata standards to ensure easy identification, access and
interoperability
Tracking and measuring the process – Media and People(The old adage: If
you can’t measure, you can’t improve!)

4. Digiflo – Digitization Workflow
Management Solutions
Digiflo is a holistic digitization workflow management software specifically
designed to address these increasing complexities and challenges to
make the process simple, measurable and efficient.
It brings together your infrastructure, people and practices to ensure
superior and consistent productivity and quality, on every single project!

5. Metad
ata
entry Scann
ing
QC
Zero
Post
Proce
ssing
QC
One
Curat
or
review
1
OCR
OCR
Revie
w
Curat
or
review
2
QC
Final
Packa
ging
Digiflo
How it works – Streamlining of activities
What is it?
A Windows operating
system based software
Hardware Requirements
OS: Windows
MS SQL Server 2008 or
higher/express

6. Customer Pain Points – Digiflo
Benefits

7. Centralization - Teams are geographically
distributed
Books are scanned in Belgium and processed
in India. It is a nightmare to manage both
teams on tight deadlines
Pain
Digiflo’s Remote management of projects centralizes your processes by
bringing your teams together and helps you handle projects anywhere,
anytime
Why Digiflo

8. Standardization
Designing multiple workflows for different media
Pain
Digiflo has the capabilities to process all kinds of print/still images including books,
newspapers, manuscripts, dissertations etc. It standardizes your processes and
workflows irrespective of the media that is processed.
Why Digiflo

9. Workflows with standardized processes profiled and preconfigured for all
kinds of still/print media.
Why Digiflo
Achieving Optimum levels of Productivity
Suggest a faster way to process 1000s of books
or items
Pain

10. Cannot Find my content when I need it most
Pain
Digiflo comprehensively tracks all your physical and digital
assets so content could be easily found at any point in time
Why Digiflo
Media Discovery

11. Cannot ascertain the quality of my deliverables
Pain
Digiflo’s multi-stage quality assurance tools ensure
that media is moved on the next stage only after
passing all the pre-defined quality parameters. This
allows you to identify and fix bottlenecks and
glitches in real time
Quality Assurance
Why Digiflo

12. Configurable Metadata
Pain
Metadata in Digiflo is completely configurable and depends on the
requirements of your individual projects. Configurable output schemas
include industry best/standard practices like Mets/Alto(Case In Point: The
British Library), Mods, Mar21 etc.
Why Digiflo
Metadata export schemas

13. Pain
Comprehensive reports help supervisors keep tab on who
does what and when, in real time
Why Digiflo
Tracking/Measuring
Unable to utilize 100% time of my skilled resources

14. Image Processing Tools
Pain
Digiflo has in-built post processing tools which take
care of all your image processing needs like crop,
deskew, despeckle, JP2 processing, Image
manifestations and compressions etc.
Why Digiflo
Our workflows involves a lot of post-processing
activities

15. Integrations
Pain
Digiflo has the capabilities to integrate with all of your library systems and
repositories like Metadata repositories, Content Management systems, User
authentications, digital repositories, archives & special collections repositories
etc., thereby further automating the entire process
Why Digiflo
Can I integrate the software with any of our internal
tools/applications?

16. Lite Version
Pain
Digiflo has specifically designed a Lite version for small to medium sized
operations(up to 5 users). Irrespective of the size of the projects, standardization
of the processes is the key to the success of digitization projects.
Why Digiflo
But we don’t have many/large projects currently in
operation

17. Consolidating final package for DMS
Digiflo has an excellent mechanism to
consolidate final package for easy consumption
by the library’s DMS
Why Digiflo

18. Scary Dynamics – One Stop Solution
Tracking Digital assets
Project Management
Scanners
Software
Distributed Teams
Procedures and Processes
Adhering to Standards
Interfaces
Packaging
Hardware
Media
Why Digiflo
Digiflo is the Holistic workflow management
software that meticulously handles the dynamics
of Digitization projects of any size under a
SINGLE PLATFORM

19. To know more on how Digiflo can improve your processes and/or
schedule a demo, Contact us:
Thanks & Regards
Kal
Kalyan Budhavarti
Marketing & Sales Manager
kalyan@digiflo.in
+91 9908399926
Skype: Kalyan_Digiflo
LinkedIn: Kalyan Budhavarti
Thank You!!
Contact Us