2. Introduction
Exports shipment involves many documents to satisfy government
regulations controlling exporting as well as to meet requirements of
international commercial payment transactions.
Required documents :
1. Exports declarations
2. Consular invoices or certificates of origin
3. Bills of lading
4. Commercial Invoices &
5. Insurances certificates
3. Continues...
Additional Documents :
1. Imports Licenses
2. Exports Licenses
3. Packing lists &
4. Inspection certificates for agricultural products are often
necessary
There are 125 different documents in regular or special use in
more than 1000 different form.
A single shipment may requires over 50 documents and involves
as many as 28 different parties & government and government
agencies or require as few a five.
Software is available that takes some of the burden out of the
risk.
4. Principal Export Documents
1. Exports Documents : Presented of port of exit, includes the name and addresses
of the principles involved, the destination of the goods, a full description of the
goods, and their declared value.
2. Consular invoices or Certification of origin : Some countries require consular
invoices obtained from the country's consulate and returned with 2 to 8 copies
in the language of that country, along with copies of other required documents
before certification is granted.
3. Bills of Lading : is the most important document required for establishing legal
ownership and facilitating financial transactions.
a) as a contractor for shipment between and carrier and shipper
b) as a receipt from the carrier for shipment, and
c) as a certificate of owner or title to the goods.
5. 4. Commercial in Voice: Every international transaction requires a
commercial invoice, that is, a bill or statement of goods.
5. Insurance Policy or Certification : The insurance policy or
certificate of insurance is considered a key document in export
trade.
6. Licenses : Export or import licenses are additional documents
frequently required in export trade. Whatever commodity
requires an export license, it must be obtained before an export
declaration can be properly certified.
In some countries, penalties, fines, or even confiscation of the
goods could have resulted from errors in documentation.
