The document discusses procedures for various media workflow systems used at the organization, including the National Fulfillment Center (NFC) workflow and file requirements, LVOD (Local Video On Demand) workflow and procedures, a tape library system, and an FTP site for file transfers. Key aspects covered are file formats and metadata for uploads, review and approval processes, and checking media in and out of the systems and tape library.

1. Meeting Agenda Workflow Ticket System NFC Procedures LVOD Procedures FTP Site Tape Library System

2. http://sflccbos/ Regional Production Requests Tag & Duplication NFC Upload (coming soon) LVOD Assets/Metadata (coming soon) Simplify Assignments Keep Track of Projects Workflow Ticket System

4. Who is using it File Requirements Producers/Government Affairs NFC Workflow NFC Procedures

5. National Fulfillment Center All Cross Channel Spots Traffic Instructions PSA/Government LVOD Promos Newsmakers Promos NFC Procedures

6. NFC File Requirements Your Video File Must Have: File Compression Guideline 3 Seconds of Color Bars and Tone 5 Seconds of Slate 2 Seconds of Black Spot or PSA 1 Second of Black QuickTime (H.264) or MPG2 (Transport Stream) Constant Bite Rate 10-15 MPBS 720x480 Resolution 29.97 constant frame rate Mpg1 Layer 2 Audio, 48KHz, at 192 Kbps, 16bits

7. NFC File Requirements Using Final Cut Pro Using Adobe Premiere CS4 File Send to Compressor Select Mpeg 2 > Transport Stream In Quality: Set Mode: one pass CBR Set Average Bit Rate: 15.0 File>Export>Media MPEG-2 NTSC 720x480 Frame Rate: 29.97 non-drop frame Lower Fields Quality 5 VBR, 2 pass Min Bit Rate: 10 mbps Target Bit Rate: 15 mbps Max. Bit Rate: 15 mbps Constant Bit Rate

8. NFC ProceduresProducers/Government Affairs AD ID# Workflow Ticket System External Contractors

9. Access http://sflccbos/ Submit Request for NFC Upload E-mail Notification - (In Process) Click link to retrieve your AD ID# Spot uploaded to FTP Site Spot is checked for NFC requirements and uploaded Task is completed NFC Workflow

12. Form for Spot Tags

17. Shared Calendar File Requirements Flip Factory Metadata LVOD Workflow LVOD Procedures

18. LVOD ProceduresShared Calendar Regional Production Network Drive 2010 SFL Planning Calendar Input LVOD projects See Topical Items

19. Electronic File Name No spaces or special characters Match the Metadata Form MiamiHeat1.mov, MarlinsFanFest1.mov LVOD File Requirements

20. LVOD File Requirements Using Final Cut Pro Using Adobe Premiere CS4 File Compression Guideline SD File/Export QuickTime Movie DV NTSC File Compression Guideline HD Final Cut Pro File/Export QuickTime Movie DVCPro HD File Compression Guideline SD File>Export >Media NTSC 720x480 Constant Bit Rate Quality 5 Frame Rate: 29.97 non-drop frame Lower fields VBR, 1 pass Min. Bit Rate: 30 Target Bit Rate: 50 Max. Bit Rate: 50

21. 24/7 Server Automated Transcoding Software Watches Network Folder/Regional Shared Drive & FTP Site Flip Factory

24. Input/Output Notifications Flip Factory

27. Miss-spellings Time – 1 Week Prior No Forms sent to LVOD Team Review Process HD/SD Assets Metadata

28. Access http://sflccbos/ Submit Request for LVOD Asset E-mail Notification - (In Process) Metadata and Assets are reviewed Final Metadata sent to LVOD LVOD Assets assigned to be uploaded LVOD Workflow

29. Assets reviewed by Karla Metadata sent to Karla and Alfredo for review 1 week prior to start date LVOD upload request sent to Alfredo Metadata gets sent to LVOD Assets get uploaded Temporary LVOD Workflow

30. Upload/Download Web space unlimited transfer volume 300 GB disk space FTP Site

33. Deleting old files 2 months after usage FTP Site

35. Searching the Library

36. Check In/Out

41. Make sure your mouse cursor is inside whatever it is you want to search for.

42. Under “Look In”, make sure you have “Keywords” selected.

43. Under “Match”, make sure you have “Any Part of Field” selected.

44. Enter your search terms and click “Find Next”.

45. Continue clicking “Find Next” to search through other tapes.

46. It is similar to searching in Excel.

47. “ID Number” is the number listed in the library, not “Alt. No.”Main Search Window

48. Checking Out Once you have the tape you want to check out, change the “Status” to “Checked-Out”. In the “Notes” section, write the DATE, your NAME – Out. Use Main Search Window

49. Checking In When checking the tape back in, change the “Status” to “In Library”. In the “Notes” section, write the DATE, your NAME – In. Use Main Search Window

50. All Blank Tapes, DVDs & CDs will have a pre-assigned number in the library. When taking ANY tape or DVD, you MUST check it out through MediaFiler first! Checking Out Blank Media

51. Checking Out Blank Media Once you take the blank tape from Storage, look up media number using the main search window. Enter the Title. Fill in your name under your position, so that we know who has the tape. Change “Status” from “Storage” to “In-Use”. Repeat steps for multiple media.

52. Checking In Blank Media Express Data Entry Using Express Data Entry, locate the number of the tape you used. Enter the following information: Date Length Job (B-Roll, Newsmakers, LVOD, ect.) Format: Media Type (DVCAM, Beta, DVD, etc.) Type (Master, Raw Footage, Duplication, etc.) Status: Pending Review Enter information for Producer, Director, Camera, Editor if available. Leave Notes & Keywords blank.

53. When you are finished with your blank media and it needs to get logged into the library, place it on the shelf in the West Conference Room labeled “To input into Library”. Someone will be assigned to log tapes into the library so you do not need to worry about that last step. Fill out as much information as possible so that it is easier to add the finalized tape into the library. What do you do next??

54. Q & A