The document discusses improving the financial reporting and planning processes of a large flexible workplaces provider with over €1 billion in turnover. It outlines challenges with an unstable reporting environment and ever-changing organization. The goals are to reduce market reporting risk, speed up close times, and enable better business decision making. Key steps proposed are stabilizing the reporting environment, implementing short and medium-term HFM and planning solutions, and developing a finance data mart to integrate financial reporting, planning and analysis across the organization.

2. The world’s largest provider of flexible workplaces. Over
€1bn turnover, 1.3M customers
BEFORE
• Unstable Reporting
Environment
• Ever Changing organisation
 No capability at Group to run
sensitivity analysis slow data
gathering
Reduce Market Reporting Risk, speed up close times and
enable businesses

3. • Legal Consolidation for Group/Regional Controlling
• >1500 Legal Entities
• >2000 Business Centers in Custom 1 Dimension with full P&L
• >250 Users Worldwide
• 24/6 Usage of Application
• FDQM, HFM and Financial Reporting
• >Over 100 Meta Data Changes every Month
• Entity Number is increasing 25 % each year
Overview of Application Content

4. • DEV, UAT and Prod Environment
• Shared Services
• FDQM
• HFM (2 Applications Legal Consolidation and Treasury)
• Financial Reporting
• User Acceptance Tests with Group and Regional Controlling
HFM Upgrade - Content

5. • > 50 Locations with Different Mappings
• Sources are over 100 Different ERP Implementations based
on SUN/People Soft / Legacy Systems)
• Users are executing the Upload/Validation/Export Process no Batch
execution
• Work Necessary for Upgrade
-Changes User Role Usage
-Mapping of [None] is handled differently
Upgraded Components FDQM

6. • Data Since 2008
• Application Restart was over 30 Minutes due to NonInputRules
• Check Rule/Consolidation Functionality
-Application was hitting in Version 9 3 GB Limitations
-Database Size is over 120 GB
• Changed Handling of Custom Dimension Description
• Database Conversion 4 Hours due to Size of Application
• Changed User Interface to ADF is requiring Format Adjustments to
Grids/Forms
Upgraded Components HFM
Upgraded Components HFM

7. • Over 200 Reports
• Automatic Migration
• Nearly no changes required only 2 Reports where not working after
migration a
Upgraded Components Financial Reporting

8. Regus HFM & Planning
• Commenced in 2012 with only one environment (Prod)
• Until 2016, eight environments went live
- HFM Prod
- HFM Dev
- HFM UAT & UAT 2
- HFM DR
- Planning Prod
- Planning DEV & UAT

9. Regus HFM & Planning
• HFM current status
• 2 Applications
• Version 11.1.2.2.500
• Over 200 users
• 4 different environments with more than 10 machines

10. Regus HFM & Planning
• Planning current status
• 1 Application with two Cubes (Actual & Forecast)
• Version 11.1.2.2.500
• Round about 100 users
• 3 different environments with 7 machines

11. Evolution of Regus Hyperion

12. Evolution of Regus Hyperion
Today`s Architecture

13. Evolution of Regus Hyperion
Today`s Architecture

14. Evolution of Regus Hyperion
MS Office
Integration
MobileAd-hoc
Analysis
Dashboards
• Single Financial Data Mart
• Single area to maintain mappings –
Reduced Maintenance
• Loads simultaneously into HFM and
Planning
• Drill back from HFM & Planning allowing
for larger data sets
• Improve performance on HFM & Planning
using OBI

15. The world’s largest provider of flexible workplaces. Over
€1bn turnover, 1.3M customers
BEFORE
• Unstable Reporting
Environment
• Ever Changing organisation
 No capability at Group to run
sensitivity analysis slow data
gathering
AFTER
• Flexible system that can cope
with change
• Focused on decisions
• Global forecasting application
How will you deal with increasing competition in your industry?
Every industry faces this challenge. We deal with it by continually adapting and
innovating our services and processes to outpace anything that our competitors come up
with.
Reduce Market Reporting Risk, speed up close times and
enable businesses

16. How to get there?
• Stabilize the Environment
• Implement Short and Medium term solutions in HFM and Planning
• Commence work on the Finance Data Mart to be used across the whole of
Finance

17. How to get there continued…..
• Redesign HFM – Dimensions, reporting
• Improve performance
• Load Times
• Consolidation
• Planning
• Reduce scope of data in planning and satisfy reporting of more detailed
data by seamless drill through back to Financial Data Mart
• For example remove Legal Entity in Planning and apply this to the
Financial Data Mart