Moderator: Floortje Fontein Policy Officer Open Government, Ministry of Interior and Kingdom Relations, The Netherlands.) Good practices in Finland by Ira Alanko Good practices in Spain by Ramón Espinosa Salinas and Diego Rubio Rodríguez

1. Opening
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12:00-12:05
6 November 2023 | EUPAN Summer School Barcelona
12:05-12:15
12:15-12:25
12:25-12:35
Transparency and
Proactive disclosure
in the Netherlands
Good practices in
Spain by Ramón
Espinosa Salinas and
Diego Rubio Rodríguez
Good practices in
Finland by Ira Alanko
Welcome to the
workshop on
Proactive disclosure
› Moderator: Floortje Fontein (Policy
Officer Open Government, Ministry of
Interior and Kingdom Relations, The
Netherlands.)
Group discussion
12:45-13:25
13:25-13:30 Closing remarks

2. 2
Renewed Freedom of Information Act (Open
Government Act), enacted in 2022.
▪ Legal obligation to proactively disclose
categories of information.
▪ Broad definition of ‘documents’ (official
documents, e-mails, chat messages, etc.).
▪ Shortened deadlines (from 8 to 6 weeks).
▪ Advisory board on Public Access and
Information Management.
▪ Open Government contact person.
Transparency and
Proactive disclosure in the
Netherlands
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3. ▪ Over 350,000 documents published
on open.overheid.nl
▪ Example: Since September 2022,
the policy memo’s accompanying all
parliamentary documents are
proactively disclosed.
▪ General obligation to proactive
disclosure and 17 prescribed
categories of information
Proactive disclosure, a legal obligation
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4. Challenges of proactive disclosure
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Defining the
categories of
information
Technology (the
‘Woo-index’)
Rethinking processes
and systems (‘open
by design’)
Open working
culture in
government
organizations

5. By Ira Alanko
Ministerial Adviser, at the Public
Governance Department of the
Ministry of Finance, Finland.
Good practices in Finland
6 November 2023 | EUPAN Summer School Barcelona 5

6. 6

7. 7
Open government
reinforces dialogue in
society.
Open government
promotes everyone’s right
to understand and be
understood.
Leadership and
competence ensure that
everyone has the
opportunity to participate.
Finland actively
promotes open
government on the
international level.

8. 8

9. By Ramón Espinosa
Head of Area at the Directorate-General
for Public Governance, Ministry of
Finance and Civil Service, Spain
and Diego Moralejo
Head of Service at the Directorate-
General for Public Governance, Ministry
of Finance and Civil Service, Spain
Good practices in Spain
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10. National law
• Transparency, Access to Public Information and Good Governance law (from 2013)
• Proactive disclosure
• Right of access to public information
• Good governance
→ At the moment Spain is working on a new transparency law

11. 1. EASY READING
2. USER EXPERIENCE AND
USABILITY
3. SELF-EVALUATION ON
PROACTIVE DISCLOSURE
Advanced Search engine. More than 630,000 registers
Listen to the citizen: Improvement workshop, satisfaction survey → Diagnosis

12. EASY READING
• UE project. More about it: https://european-union.europa.eu/easy-read_en

13. USER EXPERIENCE AND USABILITY
Put the citizens necessities in the
center when designing the interface.
Find out if the information is easy to
find and easy to understand
Better user experience can
increase citizens' trust
As a result, we are working on:
• Language analysis to simplify texts
• Simplify the information architecture
• New design: clearer, cleaner, giving more importance to the search box.
• Eliminate excess of visual elements
• Explanatory tutorial videos
Making transparencia.gob.es a modern and easy to use website where citizens can find anything
related to proactive disclosure and open goverment in only one place.
Citizens sometimes they are lost trying
to find the information they need

14. SELF-EVALUATION ON PROACTIVE DISCLOSURE
Content on proactive disclosure
Distributed sources, provided by TIUs
(Transparency and Information Units)
Centralized sources
TIU 2
TIU 1
TIU n
…
• Evalua –T, created by the Commissioner for Transparency of the Canary
Islands and adapted for us: https://evaluat2.cloudtransparencia.es
• Makes the process much easier
• It will provide a better traking on the compliance of the proactive
disclosure obligations
• Based on a methodology created by the CTBG (Transparency and Good
Governance Council)

15. SELF-EVALUATION ON PROACTIVE DISCLOSURE

16. Questions?
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17. Part one (12:50-13:10)
➢ 20 min discussion in four groups
• Q1: What should government proactively disclose,
and why? (6min)
• Q2: How do you manage a working process of
proactive disclosure?
i.e., what are the challenges of proactive
disclosure in practice, and how do you manage
them? (6min)
• Q3: What is required of employees and leaders in
the context of (proactive) disclosure? (6min)
➢ Group leader writes down answers
Part two (13:05-13:25)
➢ 15 min plenary feedback
• Each group leader gives plenary feedback of ~3 min
Group discussion on proactive disclosure
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*Proactive disclosure = information/documents/data/(etc.)
that governments publish proactively, without the need for a
formal information request under the Freedom of Information
Act.

18. Thank you for
joining!
Contact us:
▪ Netherlands: Floortje.Fontein@minbzk.nl
▪ Finland: Ira.Alanko@gov.fi
▪ Spain:
▪ ramon.espinosa@correo.gob.es
▪ diego.moralejo@correo.gob.es
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