July 14, 2016 - Regents and Trustees Meeting, Southern Utah University
Final Presentation__WMU1
1. WMU Team 1
The Project 2015
Amanda Ahler, Jeff Buckley, Emily Gilpin,
Janel Langley, Burhanuddin Plasticwala
2. =
• Business Case | Stick to the Mitten Program
• High-Level Timeline
• High-Level Budget | Project Funding
• Constraints, Assumptions, and Exclusions
• Website Mockup | Marketing Campaign
• Success Criteria
Agenda
3. =
• 57% increase in tuition from 2006 to 2012
• Michigan ranks 45th in college affordability
• Average debt of college graduates is $28,840
• Michigan spends $2,684 less per pupil than the
national average
• Nearly 40% of Michigan graduates leave the state for
work
Can Michigan introduce a program which lowers
student debt and increase retention at the same time?
Business Case
4. =
Stick to the Mitten is a program is a two pronged
program which will:
1. Lower amount of average student debt
2. Retention of students after graduation
The program will:
• Reward students with tuition reimbursement
• Promote Michigan businesses with tax incentives
• Improve Michigan’s economy with retention of
qualified and employable graduates
Stick to the Mitten Program
5. =
• Marketing Campaign
• Universities
• Students
• Businesses
• Centralized IT Solution
• University, Student, and Business Enrollment
• State of Michigan Integration
• Post go-live project support
• First completed cycle of internships
Stick to the Mitten Program
6. = High-Level Timeline
Milestone Date
Vendors Selected 7/1/15
Marketing Material Ready 8/20/15
System Integration with State 12/8/15
State Employees Trained 1/1/16
Go-Live of Production System 1/4/16
Tuition Credit Applied to Accounts 9/19/16
Project Close 9/29/16
7. = High-Level Budget
Budget Amount
Planning/Initiation Phase $74,256
Marketing $510,156
IT $366,200
Post Go-live Project Support $193,000
Project Close $1,360
Contingency (10%) $75,000
Total $1,259,469
9. = Constraints, Assumptions, Exclusions
CONSTRAINTS
●System live by 1/4/2016
●Juniors at Michigan’s 15 public universities
●Students in good standing with their university
ASSUMPTIONS
●Businesses will be motivated to participate
●Project funding will be provided in full upon approval
●State of Michigan will assume control after project close
EXCLUSIONS
●Will not include out of state businesses
●Continuing support beyond project closeout
●Limited to $3,000 per student per completed internship
14. = Success Criteria
SCOPE
Connect Michigan
businesses and
Michigan students
TIME
Complete IT go-live
within approved
timeframe
COST
Zero cost variance
from $1.26 million
budget
QUALITY
All documents are
approved by State
officials
RESOURCES
Executed in
accordance to
resource plan
RISK
Risk management
plan for each
identified risk
15. = Three Measures of Success
INTERNSHIPS: 10% year
over year increase
EMPLOYMENT:
25% increase of
graduates hired in
Michigan
DEBT: Average
amount of student
loans decreased by
20%
4 out of 5 Michigan residents said improving affordability is a top priority
DEBT | EMPLOYMENT | INTERNSHIPS
Internship Program – Increase number of students working
Tuition Reimbursement - Students earn tuition credits towards qualifying internships
The constraints are:
The system needs to be live by Jan 4th in order to get that enrollments during the spring semester for the internships.
The program focuses only towards juniors as they are more focused towards their major. Juniors take internships more seriously which would provide a better experience for the businesses which in turn would maintain continuing enrollment with the program.
And the students have to be in good standings
The assumptions are:
We are assuming that business will be motivated to participate based on the tax incentives for the qualified internships. Tax rebate will be write off all qualified internships.
Project funding will be provided
And state of Michigan will assume control after project close.
- if they don’t take control of it then there is additional cost for creating a different infrastructure. So based on the infrastructure that they going to assume at all, use their cost, its already sunk. Its not going to add any more to it.
The Exclusions are:
This program only includes in-state businesses.
Continuing support beyond the project closeout
And the project is limited to 3000 dollars per student.
Need it live by then so we can start the enrollment and be ready for the career fair
Questions:
What happens If the project gets delayed?
2) How much can the project be delayed before it impacts the project?
It can be delayed 3 weeks so we can hit the career fairs and we don’t want students to miss out on an opportunity to be a part of this great program by getting internships at the career fair and not learning about our program. Career fair are in feb.
3) What if it gets delayed more than 3 weeks?
We would need to set up separate events for students that would be specific to stick to the mitten career fair opportunities.
We would need to up our marketing and directly contact students.
Marketing team is going out to business in the fall so people are enrolling on the paper anyways, so we have a list of companies that are interested. In theory interested companies would tell us what jobs they are hiring for, so we have that info which could be compiled and distributed to all career fairs. And some students who would like to apply for that position, they could still interview, the only thing is it will be on paper until the database is set up.
Or alternate solution is
What is the hardest part of IT solutions to do?
Ans: Connecting with the universities for the tuition reimbursement. The portal is planned to be done first. The risky part here with any delays would be the integration.
Final ans to delay question: That is a low risk because we are going to deliver the portal first. The only part that is at risk for getting delayed is the integration with the state.
4) How does this program lower debt by 20%?
For those that get internships that didn’t have it before 3000 + 4800 dollars.
- 40% leave MI right now. So 60% stay. We will increase that to 75% stay
