technical and writting presentation skills

1. Khawaja Fareed University OF Engineering & Information
Technology Rahim Yar Khan
Assignment No: 04
“Technical Writing And Presentation Skill”
Submitted To:
Mr. Ali Tariq
Submitted From:
Azam baloch
RegistrationNo:
HUSS19115087
Section:
3(B)
Department:
BS-LLB
Date:
25-09-2020
‘

2. Topic:
An Introduction to Technical Writing & Presentation Skills
Table of Content
 Difference between Academic And Technical Writing
 What is Technical Writing
 Characteristics of Effective Technical Writing
 Writing
 Writing (cont.)
 The Written Report: Why?
 Some characteristics of reports
 Basic Technical Overview
 Professionalism & ethics in reporting
 Outline Your Writing Purpose
 Write the Report, but how long?
 Common Report Formats
Difference between Academic And TechnicalWriting
Topic Academic Writing Technical Writing
Purpose Demonstrate what
you know about a
topic
Getting something
done
Knowledge of
Topic:
Less than teacher who is
evaluating them
More than the reader
Audience Teacher Several People
Criteria for Evaluation Depth, logic, clarity,
unity and grammar
Clear and simple
organization of ideas
What is TechnicalWriting?
Technical Writing is an audience-centered means of
communication that provides a reader with clear and easy access to information.

3. Example:
The most common examples of technical writing are: User manuals; software
installation guides; Standard Operating Procedures (SOP); Service Level
Agreements (SLA); Request for Proposal (RFP); legal disclaimers; company
documents; annual reports; and Help files.
Conclusion:
Conclusions intechnical documents are vital in keeping your readers focused
on the purpose of your document and the outcome of your research.
CharacteristicsofEffective TechnicalWriting
The 7 C's of. Technical Report Writing.
 Clear:
Any message needs to come out clearly from your communication rather than the recipient
having to assume things and coming back to you for more information.

4.  Correct:
When too many emails are being written in a day, people tend to type fast and therefore might
make spelling mistakes. Spell check will not be able to catch it if the wrongly spelt word is in
fact another word in the English language.
 Complete:
A complete message will have all the information the reader needs to know to be able to respond
or take action. If you require the reader to take some kind of action, ensure that you have a ‘call-
to-action’ in your email and also communicate the urgency of the task in question.
 Concise:
People more often than not tend to write 4 sentences in a place where they could have finished
the message in 2 sentences.
 Concrete:
You need to believe in you what you want to convey to the audience. Concreteness is a quality
which needs to come to the fore especially during marketing or advertising campaigns. There
need to be details that capture the attention of the audience, not bore them.
 Coherent:
Your message needs to have a logical flow. All sentences in your email or report should be
connected to the previous one and stick to the main topic. Without coherence, the reader will
easily lose track of what you have conveyed.

5.  Courteous:
Being courteous is of profound importance in a corporate setting. Individuals who work together
are not necessarily friends and therefore, to maintain a healthy working relationship, being
courteous is a necessity.
What is Writing
Writing is the process of using symbols (letters of the alphabet, punctuation
and spaces) to communicate thoughts and ideas in a readable form.
Example
A systemof graphic symbols that can be used to convey meaning.
Conclusion
The conclusion allows youto have the final say onthe issues youhave raised
in your paper, to synthesize your thoughts, to demonstrate the importance of
your ideas, and to propel your reader to a new view of the subject
Writing (cont.)
• Use lists whenever possible.
• Use the title to define the task.
• Use headings and subheadings.
• Label segments inaway that reflectshowreaders are likelyto think about
the operationor procedure.

6. The Written Report: Why?
A written document describing the findings of some individual or
group.Writing that provides information
Some characteristicsofreports
1. Everybody hates to write them,
2. Everybody hates to read them,
3. Almost nobody does read them,
4. They take a HUGE amount of time to write,
5. They are absolutely CRUCIAL (extremely important or necessary ) to
YOUR success in engineering!
Basic TechnicalOverview
o Professionalism and ethics in reporting
o Knowing your audience
o Outline writing
o Report writing
Write the Report, but how long?
The length of your presentation - either written or
oral - is often dictated by others . With respect to oral presentations, you will often
find yourself up against a strict time limit:
Common Report Formats
There are a number of accepted formats for any type of document
that you write, but…
The commonly accepted standard for reports is IMRaD -
Introduction - Methods - Results - and Discussion.
Note: Your reports do not necessarily need to follow this format strictly,
but should use this as a guideline, and contain all of the information
discussed in.