Overview & demo of RecXpress for SAGE 300 RecXpress for Bank Services Requirements: - Sage 300 ERP (Accpac) System Manager - Bank Services - Compatible with AP & AR - Minutes to install & activate – 30 day trial period available Features - Automates reconciliation process - Initial matching 99% accurate - Replaces OFX import in Bank Services - Includes predefined bank formats - Free set up of any format not currently available - Does not require Transactions codes to import

1. Monthly Web Chat with
Calvin O’Driscoll
October 17, 2013

2. Agenda
• GoToMeeting housekeeping
• Overview & demo of RecXpress
• Q&A

3. Housekeeping
• During the Webinar, all attendees will be muted and placed in listen
only mode. I will open the lines during the Q&A session and we will
address questions.
• If you have a question, you may also enter it in the chat window and
we will answer promptly during the Q&A session.

5. 
Based out of South Africa
◦ Install sites worldwide
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Developer for Sage 300 (Accpac) for 30
years
All products 100% SDK
Supports Optional Fields
Compatible with all Versions/Editions
North American Representation

6. 
Cashbook
◦ in Europe & Asia replaces Sage Bank Services
◦ All payment & receipt transactions go through
Cashbook vs. AP/AR

RecXpress (used with Cashbook)
◦ Released 1997
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RecXpress for Bank Services
◦ Matches Bank Statement to Bank Services
◦ North American product - released 2002

7. 
Requirements:
◦ Sage 300 ERP (Accpac) System Manager
◦ Bank Services
◦ Compatible with AP & AR

Minutes to install & activate – 30 day trial
period available

8. Features

Automates reconciliation process
◦ Initial matching 99% accurate

Replaces OFX import in Bank Services Includes predefined bank formats
◦ Free set up of any format not currently available

Does not require Transactions codes to
import

9. Features
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Templates (Rules for matching)
◦ Determines GL Accounts, AP & AR Allocations
◦ Avoid having to match repetitive entries every
month
◦ Add new rules on the fly
◦ Over time reduce reconciliation process to hours vs.
days
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Hide bank balances from users

10. Features (cont)
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Three ways to match transactions
◦ Reference (Cheque # )
◦ Amount & Date
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Generate entries in Bank Services, AP & AR
◦ Allocate payments to AP Vendors / AR Customers
◦ Create entries in Bank Services for bank charges,
adjustments etc.
◦ Can choose to automatically post

11. Features (cont)

One to Many
◦ Generate Multiple Line details from one entry on
your bank statement
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Many to One
◦ Generate a single entry from multiple lines on your
bank statement

12. Features (cont)

Logic for reconciling
◦ Automatically matches based on Template
◦ Entries with No Rules will go to a default
Category “Other” to be reconciled
◦ Manually match remaining entries (create new
rules on the fly)

13. Features (cont)

Logic for reconciling
◦ Determine what happens with any variances –
generate an adjustment automatically
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Generate Batches
 Unmatched entries first
 Variance Amounts – Adjustments

14. Features (cont)

Generate Batches
 AR/AP
 Auto Allocate
 NO - Prepay
 Yes – start with oldest invoice
 Equal Amount – 1st invoice that is equal
 Doc Number – will look in Description
 Post in Bank Services

15. In North America Contact
Robert Lavery & Associates
nlavery@cogeco.ca
All products available for download:
http://peresoft.com/

16. Q&A

17. Contact Details:
Calvin O’Driscoll, ERP Manager
(709) 726 – 8347 ext. 419
calvin.odriscoll@atlanticdatasystems.com
For support:
support@atlanticdatasystems.com