IRJET- Document Management System, Open Source and Secure
DMS SOLUTION - 1
1. On today's scenario handling of physical documents for
any industry is major issue.
Handling and maintenance of these physical documents
are critical but essential job.
As these are most important assets for any organization
or industry, Arranging space and manpower for this
important but hectic task is challenge in today’s IT era.
Many industries and organizations are now thinking of
DMS solutions, many has started converting physical
data in to electronic media.
Compack scanning e-Management Solution
2. Convert all Available Physical data to electronic
form.
Upload this electronic Documents to DMS server
through DMS software.
With Multiple search options available in software,
we can search any documents any time.
This can reduce your more than 50% of time to
search and act on the stored physical documents
Compack scanning e-Management Solution
3. We convert all physical documents in electronic data.
Chronology of scanned documents we be finalized as per the
customer requirements, nomenclature and meta data will be
decided by the customer, so data can be searched easily.
Electronic data access is provided as per customer requirements
from our web base secured access server or in premise secured
Server.
Multiple Search Options are available to search the scanned
documents in one click.
Three User levels will be provided, to have the better control on the
stored electronic data. (1. Administrator, 2. Supervisor, 3. User)
Different Access control options will be catered to the levels
Compack scanning e-Management Solution
4. Validated Software – to avoid re-production of computerized
data.
Once data is scanned and uploaded on server only Customer is
able
to view these Documents.
Record retention, protection and easy retrievability through
Secured
Server Access.
Document will be stored till retention period, defined by the
Customer.
Compack scanning e-Management Solution
5. Audit trails- Every Action performed after log-in in the
Software will automatically update the log table with
date/time and details of action.
Software has the Log-Out time, after system being unattended
or idle for certain time period user will be auto logged out by
the software.
Education and Training for the software.
Most Important benefit is, We can Upgrade or Update the
Software as per customer recommendations after
implementation.
Compack scanning e-Management Solution
6. COMPAC SCANNING is an Android app as
well as the desktop version.
It can be used by the employees of an
organization.
The employees need to register in order to
view or search their personal documents they
have uploaded.
Compack scanning e-Management Solution
7. Document Scanning and Imaging - Studies find that;
35-50% of company information is not centrally
indexed nor is it searchable. Other surveys put this
figure at as high as 80%". - IDC White Paper.
Document scanning software for the paperless office
eliminates mountains of paper converting it to secure,
manageable electronic form.
Making information organized, searchable and usable
from anywhere in the world saves organizations time
and money.
Compack scanning e-Management Solution
8. Email - Send documents via attachments or links.
Easily email documents or secured links to
documents that are stored in the document
management software. Documents can be emailed
directly to team members, partners, suppliers, or
customers.
When sending files, it is important to send the file in
a manner that allows other users to access the
information while keeping sensitive data safe.
Compack scanning e-Management Solution
9. There are two ways to send files:
Send as an attachment – Attachments are the most common way of
sharing files via email; however, they are the least secure as anyone who
receives the attachment can open the document.
Send as a link – Links are not as common as attachments when sharing
documents; however, they are the most secure. The recipient must also have
access to the document in the system whereas attachments can be opened by
anyone who receives them in the email. Those that do not have permission
in the document management system to access the file
Compack scanning e-Management Solution
11. You can search your documents either by
1. Purchase orders type or
2. Process orders type or
3. Licenses type or
4. Legal Documents
Compack scanning e-Management Solution
13. Save data on cloud or on site server.
Synchronize across various platforms.
Physical Document Management and Storage at
our sites
Secure Important documents.
Compack scanning e-Management Solution
14. • Each user will be allocated some space on
server to upload documents.
• User can upload documents through app.
• These documents can be downloaded on any
device user wants.
Compack scanning e-Management Solution
