This ppt explain how to write professional mail and its script

1. EMAIL WRITING FOR PROFESSIONALS
With Real-life examples

2. APPLICATION OF EMAIL WRITING
 Formal Business Communication: Sending official updates or reports within an organization.
 Job Application: Applying for jobs or internships with cover letters and resumes.
 Client Communication: Discussing projects, proposals, or agreements with clients.
 Networking: Reaching out to professionals for collaborations or advice.
 Follow-Up: Sending thank-you notes or inquiries after meetings or interviews.
 Feedback or Complaints: Providing feedback or raising concerns with services.
 Invitations and RSVPs: Sending event invites and confirming attendees.
 Educational Communication: Interacting with teachers, professors, or classmates for
academic purposes.
 Introducing a New Product or Service: Announcing new offerings to customers.
 Collaboration and Project Management: Coordinating tasks and updates for projects

3. BASIC ELEMENTS OF EMAIL WRITING
1. Your email address
2. Subject line
3. Email Opening
4. Email body
5. Email ending
6. Email Sign off
7. Email signature/footer

4. STRUCTURE OF EMAIL
 Subject Line: [Clear and Informative Subject]
 Dear [Recipient's Name or Title],
 I hope this email finds you well. I am writing to [state the reason for your email]. I
appreciate your attention to this matter.
 [Provide context and details. Be clear and concise. Use paragraphs or bullet points
for organization.]
 If you have any questions or concerns, please don't hesitate to reach out. I look
forward to your feedback by [mention a specific date if applicable].
 Thank you for your time and consideration. Your assistance in this matter is greatly
appreciated.
 Best regards, [Your Name] [Your Title] [Your Contact Information]
 Attachments: [List any attachments, if applicable]

5. EMAIL FOR JOB APPLICATION
Subject: Application for [Position Name] - [Your Name]
Dear [Hiring Manager's Name],
I'm writing to apply for the [Position Name] role at
[Company Name]. With [X years] experience in [relevant
skills/industry], I'm eager to contribute to your team's
success. My resume is attached.
Excited to discuss how I can add value to [Company
Name].
Best regards,
[Your Name]

6. EMAIL ASKING FOR QUOTATION
Subject: Request for Quotation - [Product/Service Name]
Dear [Supplier's Name],
We're interested in [Product/Service Name] and would
appreciate a quotation.Please provide details for [quantity]
units.
Kindly share any special offers or discounts as well.
Looking forward to your swift response.
Best regards,
[Your Name]
[Your Contact Information]

7. EMAIL FOR SICK LEAVE
Subject: Sick Leave Request
Dear [Supervisor's Name],
I am feeling unwell and need to take sick leave from
[start date] to [end date]. I will keep you updated on my
progress and will ensure minimal disruption to the team.
If needed, I can provide a medical certificate.
Thank you for your understanding.
Best regards,
[Your Name]

8. EMAIL REGARDING COMPLAIN
Subject: Urgent: Product/Service Complaint - [Order/Invoice
Number]
Dear [Customer Support],
I am disappointed with the recent [product/service] I received
([order number]). I encountered issues with [describe
problems concisely].
As a loyal customer, I'm hopeful for a prompt resolution.
Kindly advise on the next steps.
Thank you,
[Your Name]
[Your Contact Information]