Report writing

1. Prepared by 5th year student Kuznetsov
Andrey

2.  Key words and phrases which are essential for
reporting.
 Structure of the reporting message for your boss.
 Transformation from direct speech to indirect
speech
 Exercises
 References

3.  Complain
 Explain
 Feel
 Point out
 Report
 Suggest
 Agree
 Ask
 Decide
 Promise
 Demand
 Refuse
 Offer

4.  To:
 topic:
 Content:
 Signature:

5.  Establish with your supervisor his preferred
format for your reports. Some bosses want only
a short, no-nonsense page with bullet points
while others require you to present a lengthy,
detailed discussion of each topic. Also, ask how
he wants the report conveyed -- electronically
or in hard copy -- and how often he expects
you to prepare a report.

6.  Use the format your boss has requested to
present key information related to the subject.
A recurring report, such as weekly sales figures
or monthly project status, can be presented in a
simple memo format with changes from
previous reports highlighted. Reports on one-time
events, such as travel for a conference or
the results of a productivity study, likely
require information that is more detailed.

7.  At the top of your report put the date, report
title, the name of the person for whom the
report is prepared and your name as the report
writer. If your report is in memo format, use
the report title as the subject line. The title
should be specific enough to be immediately
clear -- "Trip Report for Santa Fe Conference"
or "October Production Figures for Widget
Department," for example.

8.  Create section headers for each key element of
the report. The introductory section should
introduce the topic and summarize key points.
A background section might describe why a
marketing study was commissioned or what
production problems prompted a workflow
evaluation. The body should include the main
points of your report -- what was accomplished
at a conference, the results of a process review
or the impact on employee productivity of a
recent training program, for example.

9.  Conclude your report with a summary and include
recommendations for action if warranted. For a
trip report describing participation in a recent
conference, the recommendation might be that it
was of little value and the company should no
longer send employees. A report describing a
recent study should end with recommendations
based on the study results, such as "the process
changes increased productivity by 150 percent and
warrant permanent implementation." If you are
requesting his action on something, state that
clearly so your supervisor isn't left guessing.

10.  Double-check the report before sending it to
your boss. Make sure there are no spelling or
grammar errors, that it contains accurate
figures and dates and that it is neat and in the
correct format. Sign or initial the report. Make a
copy for your files.

11.  Present Simple to Past Simple
 Present Perfect to Past Perfect
 Future Simple to Future in the Past

12.  Write a report about what have you heard?

13.  http://work.chron.com/write-report-supervisor-
5046.html
 Практическое пособие по развитию навыков
деловой письменной речи. Н. Е. Медведева,
URSS; 2010.