5. Slides 8-12 combine into one slide
and just show net change from one
year to the next.
Teachers (79)
School Admin
District Support Admin
Support Personnel
5
6. 6 Hillsborough County Public Schools
Two Year Expenditure Overview
1 Salary Type 2013-2014 2014-2015 Net Change
2 Overtime $ 5,907,476 $ 8,076,254 $ 2,168,778
3 T-Payroll $ 25,413,531 $ 26,281,648 $ 868,117
4
Bonus/Supplement
Payments $ 37,327,236 $ 37,368,521 $ 41,285
5 Total $ 68,648,242 $ 71,726,423 $ 3,078,181
Bonus/Supplement
Payments: Advance Placement Bonus, Performance Award, International
Baccalaureate Bonus, National Board Certified Bonus, NJR,
Salary Differential, Performance Pay Supplement, Poverty
Poverty Pay, Education Recognition Supplements
13. Review of Procurement Contracts
Analyzing Payroll Units (Formulas, Vacancies, Program
needs, District Level review)
Utilization of Funds or Expenditure transfers
Technology Program Review
FY 2015-2016: Phase 113
14. What is the target amount
for Phase One ?
Recurring Salary Cost= $101,427152
Insurance Increase= $10,000,000
Contractual/Negotiated
Obligations= $17,000,000
Program Sustainability= $14,000,000
Total= $142,427,152
14
15. Phase One
New Revenue $62,200,000*
Current Cost Savings $31,336,296
Additional Cost Savings Projections
$20,000,000
District Hiring Freeze/90 lapse
$1,000,000
Remaining amount to be reduced
$27,890,856
19. 19
Hillsborough County Public Schools
FY 2016-2017
Phase 2
Estimate as of September 16, 2015
1 FY 2016-17 Revenue $ - General Fund
2 Cost Savings $ 15,000,000 Operational Review and Focus
3 Salary Check $ 30,000,000 Reduce each P/R by $1.5 mil
4 Freeze/Lapse Process $ 2,000,000 Hold/Freeze certain positions
5 Sub-Total: $ 47,000,000
As of January 2016
1 FY 2016-17 Revenue $ - General Fund
2 Cost Savings $ - Operational Review and Focus
3 Salary Check $ - Reduce each P/R by $1 mil
4 Freeze/Lapse Process $ - Hold/Freeze certain positions
5 Sub-Total: $ -
What is a budget?
A budget is an evolving plan, created with historical documentation and future estimates of expected revenues and expenditures for a given period of time.
Our budget is a working document that is driven by our mission, vision and soon to include the strategic plan.
Our strategic priority ultimately financial stewardship.
The focus of the budget is to provide for our students, employees and community.
This slide represents the various expenditures by object number and category. Our increase in expenditures from FY 2014 to FY 2015 rose $126,455,333 million. With 60% of the increase in salaries. Followed by a 19% increase in employee benefits expense.
Object 7XX: Other Expenses – Amounts paid for goods and services not otherwise classified elsewhere. This includes expenditures for the retirement of debt, the payment of interest on debt, judgements against the school system, and the payment of dues and fees ( including professional organizations, employee training, administration fees)
Object 9XX: Interfund activity represents the movement of dollars from one fund to another, without a requirement of repayment.
Let’s look at what made up the increase of the $77,107,072. The object numbers above can be viewed to deeper levels:
Object 160: Other support personnel – All school board employees not listed in another category. Examples include clerical/secretarial staff, technicians, transportation employees, custodians, accountants, architects, computer programmers, nurses, skilled craftsmen, engineers, mechanics, and unskilled laborers.
A break down and two-year comparison of Overtime, T-payrolls, and bonus/supplement payments. A few of the bonus/supplement category payments are listed.
Approved salary and benefits negotiations for all employees. The information was taken from the school board agenda items of October 28, 2014.
For information relating to the teacher salary plan, the FY 2015 was the second wave of opt-in’s: 924 teachers out of a possible 3,148 who were eligible to move to the new plan did.
The impact to the salary budget of this item totaled $14,147,601.11
Please note the majority of revenue dollars increasing in FY 2015 came from State dollars which includes the FEFP (Florida Education Finance Program) dollars.
Please note the major increase in expenditures for FY 2015 came from salaries.
If we add both Salaries and Benefits you see an increase of $101, 427,152.
Expenditures increased across the district.
This included salaries, health insurance, growth in charter schools and McKay Scholarships, curriculum and instructional expenses. Increases in both salary and non-salary items.
With the increase in expenditures higher than revenue received we used $83,609,442 of Fund Balance or Contingency. (not the rainy day fund of $98 million)
The fund balance assesses the fiscal health of a business entity by examining the organization’s ability to meet unexpected demands. A higher percentage often means greater fiscal health. The Government Finance Officers’ Association (GFOA) typically recommends that large government entities maintain an unreserved fund balance in their general funds of between 5 and 15 percent, or between one and two months of general operating expenses. The average fund balance around the country is 8 percent.
To define Fund Balance: Any remaining dollars rolled forward from the previous year, plus all revenues less expenditures. In FY 2014-2015 our fund balance total was $146,022,869 or 10%. The fund balance decreased $83.6 million dollars over the previous fiscal year.
How are we accomplishing this goal:
On the expenditure side we are reviewing procurement contracts, analyzing payroll units (including position formulas, vacancies, program needs and a district level review of each department.) Also utilization other funds to cover expenditures, technology “right-sizing” of programs.
Over the next few pages – we’ll show you what we’re doing.
Much of the cost savings have been done in less than 3 months.
*Projected calculation from FLDOE.
What we need to accomplish this year based on projected requests, previously negotiated contracts and district growth.
What does this number include:
Non-recurring dollars used to cover June 2015 payrolls (must have recurring dollars to cover salaries in 2015-2016)
New Teacher Salary Schedule Phase III
EET (Peers/Replacements) District portion
EET (Mentors) District portion
OT/PT contracts from IDEA to General Fund
Grant funded positions ended and general fund must pick up cost: for example: Larry Plank (Race to the Top Grant ended) salary & benefits
Health Insurance Projection (increase of 7.35%)
Charter School Growth, McKay Scholarships Growth, SAT testing, TBAE, software//hardware
In FY 2016-2017 Phase 2: we will continue to reduce expenses between $80-$100 million.
For projection purposes we are planning for zero new dollars from the State in FEFP (Florida Education Finance Program) funding.
We invite comments, suggestions, ideas and questions.
