3. Introduction
The current document depicts all the masters and parameters for the FAMS
System
The masters and parameters are a one time set up to be done for the
validation of data entry, workflow and for accounting on completion of the
transactions
Appropriate alert messages will be thrown when the parameters are not set /
updated
Masters and parameters updated at the time of implementation will continue
until such time that they are updated/ changed
The masters and parameters can be added / modified only by users who have
been given appropriate access
4. Organization/ premises Master
The organization / Premises set up master is a one time set up
The set up as to be done for HO and each RO
The various premises like Head office regional office, staff quarters, etc., have to be listed
for each RO
The purpose of this master to tag the assets to the specific sub location or premises
5. Expenditure rule and Workflow parameters
Expenditure rule codes are defined to define the expenditure and the relevant head of
account
Expenditure rule cod e is the basis of workflow definition
The work flow parameters are to be set to define the work flow
The work flow is based on the nature of expenditure and the amount of the invoice
6. Expenditure Rule definition
Step 1: Expenditure Rule Creation
Define purpose of the expenditure - Mandatory
Define Revenue and Capital expenditure - Mandatory
Map Expenditure to a General Ledger - Mandatory
Multiple expenditure rule codes can be mapped to a single GL
Set end date i.e. Rule close on date to stop usage - optional
Below screen depicts expenditure rule code maintenance for revenue items
Navigate – Fixed Assets > Masters > Expenditure Rule Maintenance
Map GL Code
I – Inventory
N- NonInventory
8. Step 2: Expenditure Rule Based Parameter
This Parameter is used to enable expenditure for Annual provision.
User will not be allowed to create provision if provision enable flag is not tick
Provisioned value will get parked to GL number mentioned in Annual provision GL access code.
Quick path to access menu is IFAEXPRULESPM
Map GL Code
Expenditure Rule Annual provision enabling
Wherever annual prov
is applicable for the
exp rule, the same can
be configured
9. What is Workflow?
The workflow is matrix for authorising Financial /Non financial transactions.
Can Set Workflow Based on the Expenditure Type and the Invoice Amount.
Can define as many unique workflow required.
Budget has a separate workflow which can be multi level.
Separate Workflow can be set for different program Id i.e. Invoice Processing Entry
Separate workflow can be created for RO branches &/ HO departments
Grouping of Branches/ Departments also possible
Steps to Set up workflow are as below
Workflow Parameters
Sr# Deesc Short Command
1 Set Workflow Code Master MWFCODE
2 Set Workflow basis component code Master MWFBASISCOMPCODE
3 Set Workflow basis component Group code MWFBCVGRPCODE
4 Set Workflow basis component Values Group List IWFBCVGRPLIST
5 Define Workflow basis component Parameter IWFBASISCOMPPM
6 Workflow Authorisation Power parameter IWFAUTHPOWERSPM
7 Map Workflow with program ID IPGMWFENABLED
10. Step 1: Set Workflow Code Master (MWFCODE)
Workflow code has to be defined based on the number of unique workflows applicable
Workflow Parameters
11. Step 2: Set Workflow basis component code Master (MWFBASISCOMPCODE)
Select group if list
to be created
Grouping of any component is possible exp : In case the workflow is
common for a set of branches or regional offices, then the group code has to be
first created, all ROs mapped to the group. Mention Group code in basis
component value. Refer step 3, 4 & 5.
Workflow Parameters
12. Step 3 :: Set Workflow basis component Group code (MWFBCVGRPCODE)
Step 4:: Set Workflow basis component Values Group List (IWFBCVGRPLIST)
Workflow Parameters
13. Step 5:: Define Workflow basis component Parameter (IWFBASISCOMPPM)
Here the components – branch, department and expn rule are to be mapped to
The workflow
13
Workflow Parameters
14. Step 6: Workflow Authorisation Power parameter (IWFAUTHPOWERSPM)
Define number of levels required for review in workflow, based on nature of expenditure,
the total invoice amounts and the sanctioning authority
Level includes maker, Recommendation, Auditor (CAC), Approver.
For user role selected in workflow, there should be a user with that role mapped to
accounting unit as a primary role.
If a workflow starts and ends at RO, the roles have to be RO Specific. If the workflow
starts and ends at HO, the roles have to be HO Specific.
Workflow can move from RO to HO as per hierarchy.
Navigate : Fixed Assets > Entry > Workflow Authorisation Power parameter
Define Levels
of Authorisation
Workflow Parameters
17. Step 7:: Map Workflow with program ID (IPGMWFENABLED)
Workflow Parameters
18. Invoice processing Entry
Add/Modify
RO Maker
ACMNAUTHWF
ByRECOMMENDER 1
Approve
Reject
Send Back
`
ACMNAUTHWF
By RECOMMENDER 2
Approve
Reject
Send Back
ACMNAUTHWF
By CAC(Auditor)
Approve
Reject
Send Back
ACMNAUTHWF
By APPROVING AUTHORITY
Reject
Send Back
`
`
Approve
Workflow Parameters
19. Few highlights on budget set up.
Mandatory For transaction processing
Set Budget basis Expenditure rule code
Total Budget allowed can be set separately for Revenue & capital expenditure
Can define Budget for HO with Department and RO without department
Revision of budget can be done multiple times
Follow Workflow grid for Approving Budget
Configure validation on budget as alert or show stopper
Update value 0 (Zero) to set unlimited budget
If no budget, expenditure rule should not be updated in budget Parameter.
Navigate : Fixed Assets > Parameters > Expenditure Rule code based Budget parameter.
Budget Parameters
20. Copy budget set
previously.
Just Change the date
with CBD & save
Screen shot of Expenditure Rule code based Budget parameter.
Budget Parameters
22. Tax Related Masters
TDS master (MFATDSSEC)
The various TDS section types to me maintained. Eg Sec 192, Sec 192A, Sec 194, Sec 194A,
etc.,.
Navigate : Fixed assets > Master > TDS Section
Section codes
to be defined for
each TDS Section
23. TDS type configuration
Required have to be maintained for all tax types applicable
Example : Tax on rent, tax paid to contractors, Tax on professional fees etc.
Tax Related Masters
Round off Factor
Credit GL Code
to be
Set
24. TDS Rate Type Configuration
To enable rates for each type of TDS code
TDS rates can be configured for each TDS type and supplier category combination
Tax Related Masters
TDS Rate to be defined
For each section
25. Tax Rate Maintenance
Other Tax codes which are required can be configured in the Tax registration type code
master
The relevant Gl for each of the Tax types can be mapped separately
Tax Related Masters
26. Create Service code for GST
Master is used to set GST related service codes
Master requires common authorization
Quick access code is MFASERVICECODE
Once this is updated and authorized , it will appear in the Service Code GST PARAM,
used to capture the applicable rates.
GST Masters
Definition of the service
Types for GST
27. Create Service code GST Parameter
Parameter is used to set GST rate of service codes
Parameter requires common authorization
Quick access code is IFASERVICECODEGSTPM
Once this is updated and authorized , the rate is displayed while creating invoice entry.
GST Masters
Definition of all
components for GST
– State, central,integrated
28. GST Parameter
Parameter is used to map GL for accounting
Country code will be IN for India
State code masters to be referred for mapping GL state wise.
Same GL code can be map to more than one state code
Quick access code is IFAGSTPARAM
Different or same GL can be linked for CGST/ SGST/ IGST.
GST Masters
Separate GL
configured for
each GST
Component
29. MAP GST Id for NABARD offices
Parameter is used to update GST number for NABARD premises
Each NABARD RO will be having different GST number state code wise to be updated here
This Parameter is to be updated in Core.
Quick Access menu is MMBRN
GST Masters
GST to be updated
for each regional
Office of Nabard
30. Update client GST Id state code wise
Parameter is used to update GST number of a client
Client functioning in different state will have different GST codes state wise
Provision is available to capture different GST number for same client in single screen.
Quick Access code is MCLIENTSWGSTINFO to be updated in Core.
PAN INDIA GST code can also be updated
Client GST Info
State wise GST to
be updated for
all clients
31. Asset type master is the key master to define the attributes of each asset type
Asset types are a classification of the assets base don’t he asset category
The asset category of the asset is the category as per the balance sheet
In the context of Nabard there are five asset categories
Land
Building
Vehicles
Computer $ Office Equipments
Furniture $ Fixture
All asset types are mapped under one of the above mentioned categories.
The asset types include, chair, fan, split sac. Etc.,.
The asset type is further classified as Item codes
There are multiple item codes under an asset type
For eg. Under Chair – the item codes will be computer chair, sofa, dining chair. Etc.,.
Each item code will be mapped to an asset type
Barcode applicability, Inventory number generation, applicability of insurance,
applicability of AMC, the useful life, depreciation method, are defined in this parameter.
Asset type Masters
32. Mandatory data for each asset captured as part of the application
Asset type Masters
Asset
classification
to be done for
all asset
Bar code
generation to
be selected
appropriately
Useful life of
asset is
mandatory for
land/ building
Depreciation
method
33. Item code master is a subset of the asset type
update only the item code and item description
Asset sub type need not be updated
Manufacturer and supplier contractor are optional, need not be updated.
Item code Master
34. Can map an item code to only one asset type
All item codes to be mapped to asset types mandatorily
The mapping should be on to one – one item code to one asset type
Item code Asset Type mapping
35. Links each asset type to the appropriate expenditure rule
Maps the accounting parameters for the asset type
Mandatory parameter to be set before using the asset type for any accounting
transactions
If the accounting parameters are changed subsequently, the accounting prospectively
will take place in the new heads of accounts only
Fixed Asset Accounting Parameter
36. Fixed Asset Accounting Parameter
All accounting attributes of an asset type are defined here
The asset GL, the liability and expense gl for depreciation, the write off gl, etc.,.
The details are to be mandatorily updated for each asset type
37. Depreciation Method Code Maintenance(MFADEPREMTHD)
Master allows to create fresh depreciation code which is required to attach to asset type.
Depreciation method to define i.e straight line or written down value method basis
which depreciation gets calculated
Depreciation method Code
38. Depreciation Rate & Details Maintenance (MFADEPRRATEDTL)
User to select the depreciation code & set the parameter
Define rate at which depreciation to be calculated
Set round off choice for depreciated value
User may define partial depreciation to be applied if age of asset is less than
defined months or days
There are options available to calculate depreciation like actual days basis ,
fixed percentage basis, full months etc.
Depreciation GL needs to be attached in fixed asset accounting parameter.
Depreciation Parameters
40. Depreciation Parameters
Capitalization Limits Master Maintenance (MFACAPITALS)
Depreciation gets applied to asset if capitalized basis amount mentioned in below
parameter.
Capitalization limit is
decided based on the
per unit cost defined
here
41. Other masters for Running Bills
EMD security Master (MFAEMDSEC)
EMD or RMD or Sundry Deposit related parameter can be set.
Parameter allows flexibility to collect EMD at Fixed rate or percentage of Gross or Net
Quotation amount.
EMD/RMD calculated amount can be rounded off as per preference
42. Other masters for Running Bills
EMD accounting Parameter (IFAEMDSECAP)
This parameter allows to capture GL to park EMD/RMD Amount
Different GL code for different RO’s can be updated.
GL for accounting of
EMD, RMD, Security
deposits to be
defined here
43. Other masters for Running Bills
Work type registration (MWORKTYPE)
Work type is created to map Asset type related to work projects.
Work project will be revenue expenditure or capital expenditure or both can be defined
in this screen.
Work type is a one time set up and all applicable work type to be defined before creation
of the running bills projects
