Group meeting training and documentation

1. Group Meeting, Training,
Documentation
BY
ABHAY ASHOK KHANE
MHA SEM 3
ROLL NO. 11

2. Group Meetings
 Group meeting is a communicative session where employees can handle the
organization's decision-making, brainstorming, critical thinking, teaching and
news-sharing. These meetings help build a connection between team members
and direct their efforts toward accomplishing the establishment's goals.
 Group meetings are essential for ensuring businesses meet their goals and that
projects receive attention and progress according to management's plans. Factors
like improved leadership, problem-solving and information sharing often result
from successful meetings. Conducting effective group meetings that save time
and achieve their purpose is challenging.

3. How to conduct effective group meetings
 Have a clear plan
 Invite the relevant people
 Consult the group members
 Decide on the environment
 Uphold everyone’s right
 Focus on the time management
 Be punctual

4. Advantages of group meetings
 Addressing groups
 Cope with information explosion
 Social and emotional support
 Feeling being consulted
 Democratic functioning
 Idea development
 Defusing troublemakers
 Bolder decisions
 Various interest group represented
 Preventing mistake

5. Disadvantages of group meeting
 Time consuming
 Inability to arrive at a decision
 Lack of seriousness
 Inexpert chairing
 Expensive
 Open to disruption

6. Training
 A process whereby people acquire capabilities to aid in the achievement of
organizational goals.
 Training tries to improve a specific skills related to the job

7. Importance of training
 It helps to control the attrition rate.
 It helps in motivating people to stay on, acquire new skill and remain continually
useful to the organization.
 It helps in increasing the job knowledge and skills of employee at each level

8. Types of training
 Skill Training
 Refresher Training
 Cross-functional Training
 Team Training
 Creativity Training
 Diversity Training
 Literacy Training
 Orientation Training

9.  Skill Training
The need of training in basic skill (such as reading, writing,
computing,listening,problem solving, managing oneself, working as apart of team) is
identified through assessment. Several methods are use for imparting these basic skill
such as lectures, apprenticeship, on the job coaching etc.
 Refresher Training
Due to rapid change in technology every company organizing short term courses to
up to date their employee and ready to take on emerging challenges. It may conduct
at regular interval or may

10.  Cross-functional Training:- Cross-functional Training involves training employees
to perform operation in areas other then their assigned job. Department can
exchange personnel for a certain period so that each employee understand how
other departments are functioning.
 Team Training:- It cover two areas; Content task & group processes. Content task
specify the team's goal such as cost control & problem solving. Group processes
reflects the way member function as a team. In short we can say this training is
for team belding and cohesiveness among the employee.

11.  Creative Training:- "Think unconventionally, break the rules, take risks, go out of
the box & devise unexpected solution". It focus on three things.
1. Breaking away:- Identify dominant ideas, defines boundaries, out into the open &
challenge every thing.
2. Generate new Ideas:- look the problem from all possible angles & list as many
alternative approach as possible.
3. Delaying Judgment:- to promote creative thinking trainee should not try to kill off
ideas to quickly. It gives the moral support to the employee to think new ideas.

12.  Diversity Training:- Diversity training consider all of the diverse dimension in the
work place like as race, gender, age, disabilities, life style, culture to make fruitful
working relationships among employee in work place.
 Literacy Training:- functional illiteracy (low skill level in particular area) may be a
serious impediment to a firm's productivity & competitiveness.
 Orientation Training:- This training is for new assigned employee that how the
work is carried out & how get along with colleagues. It is especially important in
helping new employees adjust in the company.

13. Need of training
 Training is needed in an organization to strengthen team members and bring up
their knowledge.
 Training is the process of enhancing the skills of an employee.
 Training process moulds the thinking of employees and leads the quality
performance of employee.
 An employee can become more efficient and productive if he is trained well.

14. The benefits of training
 Improves morale of employees
 Less supervision Fewer accident
 Chances of promotion
 Increased productivity

15. Training is given to
 New candidates who join an organization
 The existing employees are trained to refresh and enhance their knowledge.
When promotion and career growth becomes important
 If any updation take place in technology. training is given to coupe with these
changes

16. Methods of training
 On the job training method
 Off the job training method

17. On the job training method
 Job instruction training
1. Present overview
2. Demonstrate and show the way
3. Copy and handle the job independently
4. Follow up
 Coaching
 Mentoring
 Job rotation
 Apprenticeship training
 Committee assigment

18. Off the job method
 Vestibule training
 Role playing
 Lecture method
 Conference/discussion approach
 Programmed instruction
 Virtual Organizations and E-Learning
 Behaviorally Experienced training.

19. Documentation
 Documentation is the written legal record of all pertinent interaction with the
client- assessing, diagnosing, planning, implementing and evaluating

20. Purpose of documentation
 Mode of communication
 To promote continuity of care among department
 To get clarity of things
 Ensure coordination of activity

21. Principals of documentation
 Date and time
 Correct spelling
 Appropriateness
 Legal evidence
 Accuracy
 Completeness
 Legibility
 Corrections
 Omissions
 Signature
 Confidentiality

22. Types of records while documenting
 Out patient and in patient record This contain data of the client, diagnosis, history,
investigations, medications, treatment, progress etc
 Nurses recording large part of the client filled by the nurse regarding nursing
measures like their observations and care with date & signature
 Doctor's order sheet prescriptions regarding medicine, investigations and diet
 Graphic chart of TPR patient TPR value are mentioned in this graph

23.  Reports of lab examination
 Diet sheets
 Consent forms
 Intake and output chart
 Registers (statistical reports of cases in hospital, death, birth registers also
maintained)
 Medico legal cases documentation such as RTA, suicide attempts there is a need
of police intimation

24. Advantages of documentation
 Legibility of information
 Less time consuming, and accuracy in record keeping
 Provide database for research and quality assurance
 Client information, requests and results are sent and received quickly
 Standard terminology improves communication
 Easy to transfer

25. Disadvantages of documentation
 Client may not have privacy if security measures are not used
 System failure may cause unavailability of information temporarily
 System is expensive
 Training is required