Email skills

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  • Demonstrate how to send, reply, forward and delete an email
  • Demonstrate how
  • Demonstrate
  • Email skills

    1. 1. Using EmailElectronic Mail – Skills
    2. 2. Task 2 You are going to use your email to… Folders…  Send/receive/open a message  Reply to a message Inbox Sent  Forward a message Deleted  Delete a message Draft Every time that you select Send think about what is happening to the message
    3. 3. Further features of email Cc field Bcc field Subject field Setting importance Adding contacts
    4. 4. Sending copiesA major benefit of email is that you can send one email to many people Saves time You can write one email inviting friends to a party and send it to all of your contacts in one go
    5. 5. Cc… Carbon Copy  Send a copy of a message to someone who would be interested, but is not directly involved  Has its origin from the days of manual typing where typists would use carbon paper to produce a 2nd copy of a document
    6. 6. Cc… To a pupil Copied to form teacher Send an email to a friend and copy it to another explaining the Cc.. field
    7. 7. Bcc… Blind Carbon Copy  Send a copy of the message to someone who would be interested, but the other recipients will not know that they have been sent a copy
    8. 8. Bcc… To a pupil Copied to form teacher Blind copied to principal Send an email to a friend and blind copy it to another explaining the Bcc.. field
    9. 9. Subject Itis very important to enter a meaningful subject The recipient will have an idea what the email is about and can decide if it is worth opening ALWAYS ENTER SUBJECT TEXT
    10. 10. Subject To a pupil Copied to form teacher Blind copied to principal Subject text Send an email to a friend and make sure that you enter a subject – explain why this is so important
    11. 11. Setting the importance If an email is urgent or of high importance, you can set a flag Send an email to a friend and set the importance to high – explain why you would use it
    12. 12. Adding contacts Youcan add your friend’s email address to your Contacts folder Email addresses can be tricky to remember Add at least 2 contacts to your contacts folder – your Saves time ICT teacher should be one
    13. 13. House keeping It is important to keep your inbox neat and tidy Delete any unwanted emails Open Deleted Items and empty this folder
    14. 14. Attachments Another advantage of email is that you can send other documents attached to an email Pictures, homework, letters etc…
    15. 15. Attachments
    16. 16. Attachments Send an attachment to a friend
    17. 17. Attachment icon Didyou notice the attachment icon when you received an email with an attachment? Why must you be careful when opening attachments?
    18. 18. Learning Intention: You are learning how to use emaileffectively (to your best ability)Activity: Open and use your school emailI will be successful if:•I understand what email is and that I have to use it sensibly & safely•I can open my school email•I can send an email•I can reply, forward and delete an email

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