Roads maintenance review


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An event took place on Thursday, 23 June 2011 to share emerging findings and ensure the review is shaped and informed by the views of stakeholders. Here are the slides which set out the background to the review.

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Roads maintenance review

  1. 1. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>Welcome </li></ul>
  2. 2. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>Minister for Housing & Transport </li></ul><ul><li>Keith Brown MSP </li></ul><ul><li>Opening Remarks </li></ul>
  3. 3. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>Councillor Alison Hay </li></ul><ul><li>COSLA Regeneration & Sustainable Development Spokesperson </li></ul>
  4. 4. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>Martin McLaughlin </li></ul><ul><li>Ewan Wallace </li></ul><ul><li>Context, Scope & Methodology </li></ul>
  5. 5. <ul><li>Context </li></ul><ul><li>Scope </li></ul><ul><li>Methodology </li></ul>
  6. 7. Change in Traffic Volumes Change in road maintenance spend Change in purchasing power Change in roads in acceptable condition Headline Backlog (£) Council Roads + 4% (since 2004/05) + 22 % (over last 15 years) + 12% (2004/05 – 2009/10) - 13% (due to road maintenance industry inflation) - 4% (from 2005 to 2010) 1.54 billion (640 million more than in 2004) Trunk Roads + 3% (since 2004/05) + 37% (over last 15 years) - 12% (2004/05 – 2009/10) - 32% (due to road maintenance industry inflation) - 6% (from 2006 to 2010) 713 million (480 million more than 2004)
  7. 10. <ul><li>Audit Scotland Recommendations </li></ul>
  8. 11. <ul><li>Audit Scotland recommendations </li></ul><ul><li>Strategies and plans for adequate prioritisation – greatest contribution to economic growth and improved quality of life </li></ul><ul><li>Collaborative working (resources & partnerships between councils and with the private sector) </li></ul><ul><li>Regular reporting of road condition to elected members and the public </li></ul><ul><li>Benchmarking, improved performance management and reporting </li></ul>
  9. 12. <ul><li>Audit Scotland recommendations </li></ul><ul><li>Data available to allow effective asset management to take place </li></ul><ul><li>Consistency in maintenance backlog calculation </li></ul><ul><li>The SCOTS road asset management project fully deployed </li></ul><ul><li>Adoption of performance indicators developed by SCOTS </li></ul><ul><li>Benchmark road maintenance activities to drive out cost inefficiencies </li></ul><ul><li>A costed model for shared services </li></ul>
  10. 13. <ul><li>Context </li></ul><ul><li>Scope </li></ul><ul><li>Methodology </li></ul>
  11. 14. <ul><li>Purpose of the Review… </li></ul><ul><li>National review on how the road network is managed and maintained, with a view to stimulating service redesign and increasing the pace of examining the potential for shared services </li></ul>
  12. 15. <ul><li>… Purpose of the Review </li></ul><ul><li>How Scottish Government and Local Authorities can work more collaboratively </li></ul><ul><li>What can be learned from international road management practice </li></ul>
  13. 16. <ul><li>Scope of Review </li></ul><ul><li>Delivering efficiently managed roads for all within budgets available and identifying opportunities for innovation, collaborative working and the sharing of services </li></ul><ul><ul><li>Whole of the road asset and all road users </li></ul></ul><ul><ul><li>Excludes winter service </li></ul></ul>
  14. 17. <ul><li>Context </li></ul><ul><li>Scope </li></ul><ul><li>Methodology </li></ul>
  15. 19. Methodology BASELINE Full deployment ‘ Accepted/ standard practice’ eg. 80-100% of road authorities employ BEST/GOOD PRACTICE Partial deployment eg. up to 50% of road authorities employ NOVEL/ INNOVATIVE DEPLOYMENT Possibly only 1-10% employ Barriers to wider adoption/ uptake Cost/ resources/ skills/ risk..? Innovators/ producers Route to market/ trials/ barriers/ risks..?
  16. 20. <ul><li>Phase 1 (March-June) Evidence gathering & option generation </li></ul><ul><li>Stakeholder event (June) Emerging findings & options </li></ul><ul><li>Phase 2 (July-Sept) Option analysis & appraisal </li></ul><ul><li>Roads Summit (Oct 2011) </li></ul>
  17. 21. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>Donald Bell, Director, Halcrow </li></ul><ul><li>Emerging Findings </li></ul>
  18. 22. What the public see What’s underneath
  19. 23. Standards Asset Management Prioritisation Funding mechanisms New materials Health & Safety Delivery models
  20. 24. What I will cover <ul><li>Road maintenance </li></ul><ul><li>Three working groups </li></ul><ul><ul><li>Asset management and standards </li></ul></ul><ul><ul><li>Technology & productivity innovation </li></ul></ul><ul><ul><li>Resourcing </li></ul></ul><ul><li>Emerging themes </li></ul>
  21. 25. Road maintenance <ul><li>Why? </li></ul>
  22. 26. Road maintenance <ul><li>Who does it benefit? </li></ul>
  23. 27. Road maintenance <ul><li>Who does it involve? </li></ul>
  24. 28. What I will cover <ul><li>Road maintenance </li></ul><ul><li>Three working groups </li></ul><ul><ul><li>Asset management and standards </li></ul></ul><ul><ul><li>Technology & productivity innovation </li></ul></ul><ul><ul><li>Resourcing </li></ul></ul><ul><li>Emerging themes </li></ul>
  25. 29. Three Working Groups each looked at…. Baseline Best Practice Innovation
  26. 30. Asset Management & Standards <ul><li>What you have </li></ul><ul><li>What you need to do </li></ul><ul><li>When you need to do it </li></ul><ul><li>How you do it </li></ul>
  27. 31. Asset Management & Standards <ul><li>Local authorities – “…plan in place no later than the end of 2011…” </li></ul><ul><li>Transport Scotland – “...adequate prioritisation [given to routes contributing to] …greatest economic growth” </li></ul>
  28. 32. Asset Management & Standards – State of play <ul><li>Adherence to standards to minimise risk. </li></ul><ul><li>Developing Codes of Practice - new materials and processes. </li></ul><ul><li>Older standards may be slowing best practice and innovations. </li></ul><ul><li>Asset Management Plans deliver value – the sector needs to implement these. Transport Scotland and 30 of 32 Scottish local authorities have a Road Asset Management Plan in place. </li></ul><ul><li>Industry KPIs need to be outcome focused. </li></ul><ul><li>Communication challenges: </li></ul><ul><ul><li>Increasing competition to retain current share of diminishing budgets </li></ul></ul><ul><ul><li>Increasing frustration from road users affected by deterioration of the road. </li></ul></ul>
  29. 33. Asset Management & Standards - Questions <ul><li>What factors are most important when prioritising spend on assets for the benefit of all road users? </li></ul><ul><li>How should spend be apportioned between different elements -roads, footways, lighting, traffic lights, etc. </li></ul><ul><li>What, if any, reduction in standards or level of service is acceptable within reduced budgets? </li></ul><ul><li>How can we better communicate issues and benefits? </li></ul><ul><li>What needs to be done to deliver transformational change? </li></ul>
  30. 34. Technology & Productivity Innovation <ul><li>Can we do it better? </li></ul>
  31. 35. Technology & Productivity Innovation <ul><li>Transport Scotland and local authorities should “work together… …achieving more with the resources currently available” </li></ul>
  32. 36. Technology & Productivity Innovation – State of Play <ul><li>Innovation, research and development is predominantly undertaken by the private sector. </li></ul><ul><li>Examples of public sector organisations working together, and with their supply chains, to develop new materials, tools and techniques. </li></ul><ul><li>New and innovative techniques are being developed, BUT new materials and techniques have to be trialled across all roads authorities. </li></ul><ul><li>The use of Lean techniques is limited. Where they have been used, there has been success in improving the quality and efficiency of services. </li></ul><ul><li>No apparent strategy within the sector on research and development. </li></ul><ul><li>Development and use of new ideas, techniques and materials can be inconsistent. </li></ul>
  33. 37. Technology & Productivity Innovation - Questions <ul><li>Are there examples from other key sectors that we can learn from, where innovation is supported at the heart of the sector? </li></ul><ul><li>What types of structures would be required to support greater access to innovation/ access to the market to deliver better outcomes for all road users? </li></ul><ul><li>How do successful productivity improvements in the road maintenance sector become more widely adopted? </li></ul><ul><li>What needs to be done to deliver transformational change? </li></ul>
  34. 38. Resourcing <ul><li>How it is set up </li></ul>
  35. 39. Resourcing <ul><li>Transport Scotland and local authorities should explore “…new ways of working, such as service reconfiguration, pooling and flexible use of resources and partnerships between councils and with the private sector ” </li></ul>
  36. 40. Resourcing – State of Play <ul><li>Public sector procurement is governed by European legislation. </li></ul><ul><li>Management arrangements follow traditional lines – local or central government fund the work, which is carried out in-house, or put out to tender. </li></ul><ul><li>Sharing of road maintenance services is not widespread, but is expanding. </li></ul><ul><li>Given the Audit Scotland recommendations, there is a case for all roads authorities to examine who they can work together with to deliver a better service. </li></ul>
  37. 41. Resourcing - Questions <ul><li>What scope is there for different delivery models to maximise efficiencies whilst maintaining quality maintenance services? </li></ul><ul><li>How can we utilise procurement or contract mechanisms to drive savings and benefits for all road users? </li></ul><ul><li>What are the barriers to more shared services and collaboration and how might these be overcome? </li></ul><ul><li>Are there alternative, or new, funding models to either </li></ul><ul><ul><li>deliver access to new streams of funding or </li></ul></ul><ul><ul><li>to create better value for money? </li></ul></ul><ul><li>What needs to be done to deliver transformational change? </li></ul>
  38. 42. What I will cover <ul><li>Road maintenance </li></ul><ul><li>Three working groups </li></ul><ul><ul><li>Asset management and standards </li></ul></ul><ul><ul><li>Technology & productivity innovation </li></ul></ul><ul><ul><li>Resourcing </li></ul></ul><ul><li>Emerging themes </li></ul>
  39. 43. Findings – Emerging Themes Asset Management & Standards Technology & Productivity Innovation Resourcing Effective Asset Management   Prioritisation   Benchmarking & Monitoring   Delivery Models   Incentivising Innovation    Enabling Faster Change   Communication   
  40. 44. The BIG questions <ul><li>How do we take themes forward? </li></ul><ul><li>Will they deliver transformational change? </li></ul><ul><li>What else needs to be considered? </li></ul>
  41. 45. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>Facilitated Working Group Sessions </li></ul><ul><li>Introduction </li></ul><ul><li>Professor Malcolm Horner </li></ul>
  42. 46. <ul><li>Scope </li></ul><ul><li>Evidence base </li></ul><ul><li>Emerging options </li></ul><ul><li>Gaps </li></ul>
  43. 47. Scope Resourcing Economic Issues, Impacts, Costs & Benefits Technology & Productivity Innovation Standards & Prioritisation (Asset Management) National Roads Maintenance Review Evidence Best Practice Innovation Baseline
  44. 48. Full deployment ‘ Accepted/ standard practice’ eg. 80-100% of road authorities employ Partial deployment ‘ Best practice’ eg. up to 50% of road authorities employ Novel/ innovative deployment Possibly only 1-10% employ How do we move more efficiently through the pipeline towards standard/ accepted practice…? Barriers to wider adoption/ uptake Cost/ resources/ skills/ risk..? Innovators/ producers Route to market/ trials/ barriers/ risks..?
  45. 49. Evidence Base <ul><li>Review Working Group input & feedback </li></ul><ul><li>SCOTS/ Transport Scotland reports & papers </li></ul><ul><li>Audit Scotland/ Audit Commission reports & data </li></ul><ul><li>UK case study examples eg. Highways Agency, County Councils, Water Sector, DfT - Highways Maintenance Efficiency Programme (HMEP) </li></ul><ul><li>International case studies & benchmarking reports </li></ul><ul><li>Web resources </li></ul><ul><li>Topical expert input </li></ul>
  46. 50. Emerging Options <ul><li>Preliminary options developed by Working Groups </li></ul><ul><li>Examples to support discussion for facilitated sessions </li></ul><ul><li>Stakeholder options </li></ul><ul><li>Post-event shortlist for appraisal </li></ul>
  47. 51. Gaps <ul><li>Feedback on gaps/ additional issues </li></ul><ul><ul><li>Facilitated sessions </li></ul></ul><ul><ul><li>Post-event feedback </li></ul></ul><ul><ul><ul><li>Deadline– 11 th July </li></ul></ul></ul>
  48. 52. Facilitated Working Group Sessions Technology & Productivity Innovation Scott II Facilitator: Professor Malcolm Horner University of Dundee Standards & Prioritisation (Asset Management) Scott I Facilitator: Mike Bordiss Independent Consultant Resourcing Burns Suite Facilitator: Emma Langman Progression Partnership Wider Economic Issues, Impacts, Costs & Benefits Caledonian Facilitator: Professor Iain Docherty University of Glasgow
  49. 53. <ul><li>Lunch Break </li></ul><ul><li>12:40-1:15pm </li></ul><ul><li>Exhibition Viewing In the Lounge </li></ul>
  50. 54. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>Coffee Break – 2:15 pm </li></ul><ul><li>Back in Caledonian Suite - 2:30pm </li></ul>
  51. 55. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>High Level Summary Reports Back to Plenary </li></ul>
  52. 56. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>Wider Economic Issues, Impacts, Costs & Benefits </li></ul><ul><li>Professor Iain Docherty </li></ul>
  53. 57. Stakeholder Session Options Wider Economic Issues, Impacts, Costs & Benefits <ul><li>ARE WE HAVING A GOOD CRISIS? </li></ul><ul><li>No consensus </li></ul><ul><li>Whose Standards? </li></ul><ul><li>Prepared to let standards fall? </li></ul><ul><li>Taxation/hypothecation </li></ul><ul><li>Democratic Failure? </li></ul><ul><li>Those who cause damage pay </li></ul><ul><li>No clear evidence re: outcomes </li></ul><ul><li>More funding! </li></ul>
  54. 58. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>Resourcing </li></ul><ul><li>Emma Langman </li></ul>
  55. 59. <ul><li>Different Delivery Models : – revenue funded road maintenance with consistent budget, shared services among smaller local authorities, LLP, PPP and MAC, cross boundary working </li></ul><ul><li>Procurement or Contract Mechanisms: – outcome based contracts, standardisation road only procurement, standardised long-term contracts to maximise efficiencies and justify set-up costs. Term maintenance contracts joint TS and LA. Performance-based incentives. </li></ul><ul><li>Barriers to shared services: - political and legislative barriers, clear objectives, </li></ul><ul><li>Alternative funding models: - charging utilities for failures and occupation, re-introduce ring-fencing roads maintenance budgets, flexibility on annualised budgets. Horizontal integration of services. </li></ul><ul><li>Deliver Transformational Change : - political will, positive political buy-in is fundamental, supported by clear direction and strong management, stable long term budgeting, collaboration </li></ul>Stakeholder Session Options Resourcing
  56. 60. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>Standards & Prioritisation </li></ul><ul><li>Mike Bordiss </li></ul>
  57. 61. Stakeholder Session Options Standards & Prioritisation (Asset Management) <ul><li>Communication - engaging with all road users on levels of service </li></ul><ul><li>Communication - politicians on budget scenarios to meet levels of service options </li></ul><ul><li>Commonality of asset management themes and objectives </li></ul><ul><li>Long term view of road maintenance v. political cycles </li></ul><ul><li>Localism (eg potholes) v. asset management prioritisation </li></ul><ul><li>Standards – difficulty in convincing standard owners to change </li></ul><ul><li>Climate change adaption and mitigation </li></ul><ul><li>Redefine backlog to reflect chosen state of roads not perfect </li></ul><ul><li>Wider issues - street lighting against crime; NHS costs </li></ul><ul><li>View as community asset not a liability </li></ul>
  58. 62. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>Technology & Productivity Innovation </li></ul><ul><li>Professor Malcolm Horner </li></ul>
  59. 63. Stakeholder Session Options Technology & Productivity Innovation <ul><li>Key Points </li></ul><ul><li>Programming and coordination of works </li></ul><ul><li>Utilities and reinstatements </li></ul><ul><li>Annualised budgets </li></ul><ul><li>Standardising protocols </li></ul><ul><li>Identifying and coordinating a proactive research agenda </li></ul><ul><li>Accessibility for all / use of voluntary groups to advise </li></ul><ul><li>Incentivisation for innovation </li></ul><ul><li>Appropriateness of current standards </li></ul><ul><li>Effective communication </li></ul>
  60. 64. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>Question & Answer Session For Plenary </li></ul>
  61. 65. <ul><li>Road Maintenance Review 2011 </li></ul><ul><li>Closing Remarks </li></ul><ul><li>Ewan Wallace, SCOTS </li></ul>