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The New Massachusetts Privacy Rules (February 2, 2010)

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stevemeltzer

Presentation on the new Massachusetts Data Privacy Regulations

Technology
1 of 60
The Massachusetts Data Privacy Rules Stephen E. Meltzer, Esquire, CIPP
The New Massachusetts Data Security Rules
 
New Mandate: PI = PI Personal Information = Privacy Infrastructure
 
Agenda ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Summary ,[object Object],[object Object],[object Object]
Summary ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
What Prompted the Rules? ,[object Object],[object Object],[object Object],[object Object]
Looking Ahead ,[object Object],[object Object],[object Object],[object Object],[object Object]
Scope of Rules
Scope of Rules ,[object Object],[object Object],[object Object]
Scope of Rules ,[object Object],[object Object],[object Object],[object Object],[object Object]
Scope of Rules ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Three Requirements ,[object Object],[object Object],[object Object],[object Object]
Evaluating Compliance ( not Evaluating Applicability ) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Evaluating Compliance ( not Evaluating Applicability ) ,[object Object]
Enforcement ,[object Object],[object Object],[object Object],[object Object]
Comprehensive Written Information Security Program 201 CMR 17.03
Information Security Program ,[object Object]
Comprehensive Information Security Program 201 CMR 17.03 (2)(a) through (j) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Comprehensive Information Security Program ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Comprehensive Information Security Program ,[object Object],[object Object],[object Object]
Comprehensive Information Security Program ,[object Object],[object Object],[object Object],[object Object],[object Object]
Comprehensive Information Security Program ,[object Object]
Breach Reporting G.L. c. 93H § 3
Breach Reporting ,[object Object],[object Object]
Breach Reporting ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Breach Reporting ,[object Object],[object Object],[object Object],[object Object]
Sample Breach Notification Letter ,[object Object]
Breach Reporting ,[object Object],[object Object],[object Object]
Computer System Security Requirements 201 CMR 17.04
Electronic Requirements 201 CMR 17.04 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
User Authentication Protocols ,[object Object],[object Object],[object Object],[object Object],Examples: Passwords should be at least 9 characters, alpha numeric with special characters After 3 attempts to login users are blocked access
Secure Access Control Measures ,[object Object],[object Object],Example: Network Access Control Software/Hardware Consentry Sophos Audit control who is accessing what and when?
Encryption of Transmitted Records ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Examples: PGP and Utimaco are encryption technologies
Monitoring of Systems ,[object Object],[object Object],Examples: Again, Network Access Control Audit controls
Laptop and Mobile Device Encryption ,[object Object],[object Object],[object Object],[object Object],This applies only if you have data in motion of personal information. Email is clear text. So anyone can read any ones email on the internet.
Security Patches and Firewalls ,[object Object],[object Object],All organizations should have a firewall in place (not a router a firewall) Can hire an organization to update and manage the security infrastructure: Firewall Anti-virus Patches…
Systems Security Agent Software ,[object Object],[object Object],[object Object],[object Object],Malware is what is infecting most enviroments. HTTP and HTTPS traffic. Your users are your worst enemy Products to look at for Malware TrendMicro Websense Webwasher
Employee Education and IT Security Training ,[object Object],[object Object],[object Object],[object Object],[object Object],Your employees are your weakest link to any IT security program. They need to know the rules. Suggestions: Stand up training News Letters Programs Online training
The Approach ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Security is all about vigilance… Compliance is knowing what you need to protect and building a fortress around it and testing it on a frequent basis!
Data Destruction G.L. c. 93I
Data Destruction (93I) ,[object Object],[object Object],[object Object]
Data Destruction (93I) ,[object Object],[object Object],[object Object]
What To Do Now
Compliance Deadlines March 1, 2010 ,[object Object],[object Object],[object Object],[object Object],[object Object]
Tasks
Tasks ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Tasks ,[object Object],[object Object],[object Object],[object Object]
Tasks ,[object Object],[object Object],[object Object],[object Object]
Action Plan ,[object Object]
Action Plan ,[object Object],[object Object],[object Object],[object Object]
Action Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Action Plan ,[object Object],[object Object],[object Object],[object Object],[object Object]
Action Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Action Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Resources ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Good News ,[object Object],[object Object],[object Object]
Thank You

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The New Massachusetts Privacy Rules (February 2, 2010)