Sami solangi

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Sami solangi

  1. 1. MY DEAR C L A S S M AT E S AND M Y R E S P E C TA B L E CLASS TEACHER SIR PIR BUX BALOACH
  2. 2. ASSALAAM U ALAIKUM
  3. 3. MY NAME IS : SAMIULLAH SOLANGI
  4. 4. TODAY IS MY PRESENTATION ABOUT IS
  5. 5. W H AT I S ORAL C O M M U N I C AT I O N
  6. 6. THE COMMUNICATION PROCESS
  7. 7. The basic process of communication begins when a fact or idea is observed by one person. That person (the sender) may decide to translate the observation into a message, and then transmit the message through some communication medium to another person (the receiver). The receiver then must interpret the message and provide feedback to the sender indicating that the message has been understood and appropriate action taken.
  8. 8. ORAL C O M M U N I C AT I O N
  9. 9. Oral communication implies communication through mouth. It includes individuals conversing with each other, be it direct conversation or telephonic conversation. Speeches, press communication is generally recommended when the communication matter is of temporary kind or where antations, discussion direct interaction is required.
  10. 10. Face to face communication (meetings, lectures, conferences are all forms of oral communication interviews, etc.) is significant so as to build a rapport and trust. Advantages of Oral . Oral Communication There is high level of understand inter personal. There is no element of inflexibility in oral communication. There is flexibility fording and transparency allowing changes in the decisions previously taken.
  11. 11. The feedback is natural in case of oral in oral communication as it is communication. Thus, decisions can be made quickly without any delay. Oral communication is not only time saving, but it also saves upon money and efforts. Oral communication is best in case of problem resolution. The conflicts, disputes and many issues/differences can be put to an end by talking the mover. Oral communication is an essential for teamwork and group energy.
  12. 12. Oral communication promotes a receptive and encouraging morale among organizational employees. Oral communication can be best used to transfer private and confidential information/matter. Disadvantages/Limitations of Oral Communication Relying only on oral communication may not be sufficient as business communication is formal and very organized. Oral communication is less authentic than written communication as they are informal and not as organized as written communication.
  13. 13. Oral communication is timesaving as far as daily interactions are concerned, but in case of meetings, long speeches consume lot of time and are unproductive at times.
  14. 14. Oral communications are not easy to maintain and thus they are unsteady. There may be misunderstandings as the information is not complete and may lack essentials. It requires attentiveness and great receptivity on part of the communication (such as speeches) is not frequently used as legal records except in investigation receivers/audience.
  15. 15. TYPES OF ORAL COMMUNICATION
  16. 16. The types of oral transmission are diverse and within an organization setting they include presentations, telephone dialogue, staff meetings, personal discussions and informal meetings. Outside organization setting, oral communication types comprise of face to face, telephonic communication, public address system, lectures, conferences to
  17. 17. Oral communication involves vocalization of words or the massage being passed on and its greatly induced by pitch, volume, speed as well as clarity.
  18. 18. WHY IS ORAL COMMUNICATION SO IMPORTANT?
  19. 19. Well if you do not orally communicate with someone then nothing will get solved. It's important to communicate with people! It helps with letting things off of your mind.
  20. 20. GENERAL COMMUNICATION SKILLS:
  21. 21. 1.The list of communication skills presented below should be helpful in developing proper communication in business, for presentations and also in general. 2. Pronouncing the words clearly is an important thing to be remembered. The need to repeat a particular word/sentence affects the flow of presentation.
  22. 22. 3.To emphasize the importance of a particular thought, words have to be pronounced by changing their tones. 4. Avoiding fillers while speaking is necessary. The sound of fillers ('um', 'ah', etc.) could be irritating for listeners. 5. While in a face-to-face communication process, interrupting the speaker is considered a sign of poor communication.
  23. 23. 6. Careful listening is as important as speaking clearly while in the process of oral communication. It helps respond in a proper manner. 7. One should always make an eye contact with the listeners; this way, the attention of listeners is not lost and their interest is kept intact.
  24. 24. 8. Asking questions in order to obtain information is one of the important aspects. One should keep the questions precise in order to get a clear answer. Same is the case when a person has to answer a question.
  25. 25. 9.Answering the question with correct details and also in quick time is of great importance. 10. It is not advisable to carry on the communication process without understanding a particular point.
  26. 26. 11. In a communication process, body language of a person is considered as important as the spoken words. Body language of the speaker has a great impact on the listener(s).
  27. 27. This is because it gives them an idea or indication of the direction in which the communication process is heading. The listener either gets positively or negatively influenced by the body language of the speaker.
  28. 28. WRITTEN COMMUNICATION
  29. 29. Written communication involves any type of interaction that makes use of the written word. It is one of the two main types of communication, along with oral/spoken communication. Written communication is very common in business situations, so it is important for small business owners and managers to develop effective written communication skills
  30. 30. Some of the various forms of written communication that are used internally for business operations include memos, reports, bulletins, job descriptions, employee manuals, and electronic mail. Examples of written communication avenues typically pursued with clients, vendors, and other members of the business community, meanwhile, include electronic mail, Internet Web sites, letters, proposals, telegrams, faxes, postcards, contracts, advertisements, brochures, and news releases.
  31. 31. Ironically, the importance of good writing skills in the business world has become more evident even as companies rely increasingly on computers and other new technologies to meet their obligations. Indeed, business experts warn that any business's positive qualities—from dedication to customer service to high-tech expertise—will be blunted to some degree if they are unable to transfer that dedication and knowledge to the printed page.
  32. 32. "Whether you are pitching a business case or justifying a budget, the quality of your writing can determine success or failure," wrote Paula Jacobs in InfoWorld. "Writing ability is especially important in customer communication. Business proposals, status reports, customer documentation, technical support, or even e-mail replies all depend on clear written communication."
  33. 33. ADVANTAGES OF WRITTEN COMMUNICATION
  34. 34. One advantage is that written messages do not have to be delivered on the spur of the moment; instead, they can be edited and revised several times before they are sent so that the content can be shaped to maximum effect.
  35. 35. Another advantage is that written communication provides a permanent record of the messages that have been sent and can be saved for later study. Since they are permanent, written forms of communication also enable recipients to take more time in reviewing the message and providing appropriate feedback
  36. 36. For these reasons, written forms of communication are often considered more appropriate for complex business messages that include important facts and figures.
  37. 37. . Other benefits commonly associated with good writing skills include increased customer/client satisfaction; improved inter organizational efficiency; and enhanced image in the community and industry.
  38. 38. DISADVANTAGES OF WRITTEN COMMUNICATION
  39. 39. There are also several potential disadvantages associated with written communication, however. For instance, unlike oral communication, wherein impressions and reactions are exchanged instantaneously, the sender of written communication does not generally receive immediate feedback to his or her message.
  40. 40. This can be a source of frustration and uncertainty in business situations in which a swift response is desired. In addition, written messages often take more time to compose, both because of their information-packed nature and the difficulty that many individuals have in composing such correspondence. Many companies, however, have taken a proactive stance in addressing the latter issue.
  41. 41. Mindful of the large number of workers who struggle with their writing abilities, some firms have begun to offer onsite writing courses or enrolled employees in business writing workshops offered by professional training organizations, colleges, and community
  42. 42. WHAT ARE THE DIFFERENT TYPES OF ORAL AND WRITTEN COMMUNICATION?
  43. 43. To get your message across, you must say it aloud or write it down. Oral and written are two communication categories that include other subtypes.
  44. 44. Writing an e-mail is much different than writing a business proposal; how you speak to a friend is different than speaking in a business meeting.
  45. 45. Oral communication happens in the "here and now" while written communication has a delay. The type of communication you choose dictates style, formality and the format that best suits it.
  46. 46. 1. ORAL PRESENTATION
  47. 47. Giving a speech or presentation is one particular type of oral communication. You are the only one speaking unless you invite group participation. This type of communication requires preparation and certain elements to be successful like a clear outline of the information to be presented, articulation and annunciation, proper voice modulation and presentation aids.
  48. 48. 2. ONE-ON-ONE CONVERSATIONS
  49. 49. A conversation between two people is another type of oral communication. This communication might be formal in nature such as a conversation between an attorney and judge. On the other hand, it could be quite informal like one between two friends. Typically, each party takes turns sharing facts and feelings and then listening to information offered. These conversations can take place in person, by telephone or using a computer.
  50. 50. 3. GROUP DISCUSSIONS
  51. 51. A discussion among a group of people is another type of oral communication. Often one or two people will emerge as leaders of the discussion and direct the flow of information during the discussion. Other times, people will speak one at a time or alternate talking without leadership. In a group environment, there may need to be ground rules like no interrupting to have an effective discussion.
  52. 52. 4. REPORTS Reports are a type of written communication. These typically follow a certain format with a title page, table of contents, pertinent content and appendices, for example. A school report will differ from a business report in style and format. Reports might also include graphics or tables to further explain technical or complex information.
  53. 53. 5. MEMORANDUMS These are a type of written communication meant to communicate specific policies, procedures or important information that a group of people need to know. This type of communication has largely been replaced by e-mails, but memos do still exist in the business world and serve a specific purpose.
  54. 54. 6. ELECTRONIC COMMUNICATION
  55. 55. E-mails are a type of electronic communication that may be categorized as either oral or written. E-mails can be very formal when documenting facts and events that have happened or informal when sharing personal stories and information. Texting is another electronic communication type that is popular due to electronic devices like cell phones. Although you are typing, it is more like "chatting" and oral communication. Typically, people shorten words and uses abbreviations to communicate information quickly and efficiently with e-mails and texting.
  56. 56. 7. LETTERS Letters are a form of written communication. People used to write letters to friends and family more frequently than they do today, but letters still remain a viable way to report personal and professional information. Use letters to describe emotions and share stories eloquently.
  57. 57. an oral presentation is where you show your knowledge on a particular subject. You might be able to choose your topic or maybe you have been given something to research and talk about to an audience or tutor. It something helps to make note cards to keep your task on topic. But try to avoid writing down a speech of everything you are going to say . this makes it a little dull and you can’t really talk properly to your audience..
  58. 58. It is might be a good idea to end your oral presentation by allowing your audience to ask you questions on your subject, but make sure you are prepared to answer them.
  59. 59. OR an oral presentation is generally a speech or vocal performance, occasionally accompanied by visually based presentations such as a slide show .
  60. 60. HOW TECHNOLOGY CAN ENHANCE ORAL PRESENTATION?
  61. 61. Provide a visual you could put “cue” cards on a phone are laptop. PowerPoint is a good visual it can show diagrams graphs etc. and provide notes, information.
  62. 62. DO’S AND DON’T’S OF ORAL PRESENTATION.
  63. 63. DO’S:  Speak clearly.  Project your voice.  Make sure your speak slowly.  It may seen like you’re speaking slowly at the time. But other always see it as super speed.  Keep calm and don’t panic.
  64. 64. DON’T’S:  Loose your place while speaking.  Stop and use filters, like eeerrrrrrrrrrrr.  For ager, speak quietly.  Look at your audience. Usually this can sure you and you loose your “cool” just look directly above the audience. But avoid their staring eyes.  Make your speech too long or this will bore your audience.  Get distracted by something small.
  65. 65. WHAT MAKES A GOOD PRESENTATION?
  66. 66.  Eyes contact .  Clear and loud voice( not too loud but loud enough for everyone to hear).  Know your project before you present so you don’t read off it, you read to the audience and make it creative.
  67. 67. FORMS OF ORAL PRESENTATION.
  68. 68. The Following Forms Of Oral Presentation.  Conversation.  Talks & speeches.  Conferences.  Interviews.
  69. 69.  Telephone.  Meeting.  Intercom.  Video.
  70. 70. SKILLS REQUIRED FOR ORAL PRESENTATION
  71. 71. For a good oral presentation, the quality of text and the way it is presented are equally important. An organized text presentation allows the orator to proceed smoothly from point-to-point. Presenting relevant information through a presentation is an important point to be kept in mind. Elaborating on this very core of the presentation is acceptable; however, you shouldn't wander away from the topic of importance.
  72. 72. Your speech should be interactive in nature. The audience shouldn't feel that the presentation being made is just an activity of reading out a piece of dry, textual information. Understanding the nature of corporate communication should help the working professionals in communicating with their colleagues in a better manner.
  73. 73. OR  Across natural and relaxed.  Be understandable.  Say something.  Useful.  Be memorable.
  74. 74. HOW DOES ONE PREPARE FOR ORAL PRESENTATION?
  75. 75. One can prepare for an oral presentation in a variety of ways. Exp: including standing in front of mirror practicing hand gestures and repeating one’s presentation.
  76. 76. THE END
  77. 77. YOUR FEEDBACK

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