Library Camp How to Run an Unconference at Your Library ILF Annual Conference October 20, 2009

Melissa Kiser Information Technology Librarian Allen County Public Library IT Librarian since 2008 Branch manager 1995-2007 At ACPL since 1993 Working in libraries since 1987

Melissa Kiser

Information Technology Librarian

Allen County Public Library

IT Librarian since 2008

Branch manager 1995-2007

At ACPL since 1993

Working in libraries since 1987

History of Library Camp Sean went to Library Camp in Darien We both went to Ann Arbor’s Library Camp Decided to do ACPL Library Camp in 2008 Repeated in 2009 Have the go-ahead for 2010

Sean went to Library Camp in Darien

We both went to Ann Arbor’s Library Camp

Decided to do ACPL Library Camp in 2008

Repeated in 2009

Have the go-ahead for 2010

Unconference format According to Wikipedia: An unconference is a facilitated, participant-driven conference centered around a theme or purpose. The term "unconference" has been applied, or self-applied, to a wide range of gatherings that try to avoid one or more aspects of a conventional conference, such as high fees and sponsored presentations.

According to Wikipedia: An unconference is a facilitated, participant-driven conference centered around a theme or purpose. The term "unconference" has been applied, or self-applied, to a wide range of gatherings that try to avoid one or more aspects of a conventional conference, such as high fees and sponsored presentations.

Unconference format pecha kucha approach to offer a lot of presentations by different speakers one featured, paid speaker in the future, try speed-geeking encourage casual dress we do not charge a fee to come

pecha kucha approach to offer a lot of presentations by different speakers

one featured, paid speaker

in the future, try speed-geeking

encourage casual dress

we do not charge a fee to come

Offer Library Education Units all three in the morning so people who can only attend half-day get credit Library Education Unit provider application at http://in.webjunction.org/667/-/articles/content/4080024 Public Librarian Certification session here, Tuesday @ 3:00

all three in the morning so people who can only attend half-day get credit

Library Education Unit provider application at http://in.webjunction.org/667/-/articles/content/4080024

Public Librarian Certification session here, Tuesday @ 3:00

Organize with a wiki Use whatever wiki you like We use PBWorks but were surprised when they started charging. Shop around for best. Make it public so everyone can see how it develops Give anyone who wants to attend writer privileges so they can add to the wiki Encourage people to add their information. It’s one more step towards technology competency Have a contact person Put schedule for the Unconference out as soon as possible

Use whatever wiki you like

We use PBWorks but were surprised when they started charging. Shop around for best.

Make it public so everyone can see how it develops

Give anyone who wants to attend writer privileges so they can add to the wiki

Encourage people to add their information. It’s one more step towards technology competency

Have a contact person

Put schedule for the Unconference out as soon as possible

What goes on your wiki? Attendees page that can be added to (encourage people to use [at] in their e-mail address to prevent spam) To-do list Parking map List of places to eat nearby Twitter feed, Friendfeed, etc List of presentations and links to them on the web (after it’s over) Past years’ presentations and attendees

Attendees page that can be added to (encourage people to use [at] in their e-mail address to prevent spam)

To-do list

Parking map

List of places to eat nearby

Twitter feed, Friendfeed, etc

List of presentations and links to them on the web (after it’s over)

Past years’ presentations and attendees

Are you committed? Then start your to-do list Publicity Jobs Timeline

Publicity

Jobs

Timeline

Publicity ideas create a logo Library Camp t-shirt find funding for t-shirts YouTube spot

create a logo

Library Camp t-shirt

find funding for t-shirts

YouTube spot

Publicity ideas Twitter account--@ACPLLibraryCamp create paper posters and mail out create a slide do a podcast and blog it invite people to do Pecha Kuchas

Twitter account--@ACPLLibraryCamp

create paper posters and mail out

create a slide

do a podcast and blog it

invite people to do Pecha Kuchas

Publicity ideas announce to ACPL begin sending e-mails to last year's attendees invite Helene Blowers, Michael Stephens, John Blyberg, Jenny Levine and other bigshots ;-) make flyers to start giving out when we travel to other conferences during the year

announce to ACPL

begin sending e-mails to last year's attendees

invite Helene Blowers, Michael Stephens, John Blyberg, Jenny Levine and other bigshots ;-)

make flyers to start giving out when we travel to other conferences during the year

Jobs people to guide campers to breakout session locations / session moderators get name badges get downtown eateries maps print request for signs (or just make them--should be simple?) keep the wiki up to date get head count for breakfast and for ordering folders need person to be a gopher

people to guide campers to breakout session locations / session moderators

get name badges

get downtown eateries maps

print request for signs (or just make them--should be simple?)

keep the wiki up to date

get head count for breakfast and for ordering folders

need person to be a gopher

Jobs need people to staff checkin tables where people get their packets need person to stand at entrance 30 minutes before start to welcome people in need person to stand between entrance and event location to tell them where to go Training Coordinator gets list of attendees and makes LEU certificates for them make nametags for attendees print out the day's agenda

need people to staff checkin tables where people get their packets

need person to stand at entrance 30 minutes before start to welcome people in

need person to stand between entrance and event location to tell them where to go

Training Coordinator gets list of attendees and makes LEU certificates for them

make nametags for attendees

print out the day's agenda

Packets for campers agenda for the day list of attendees and contact information (pulled from wiki) map of downtown eateries ACPL map conference evaluation Dunkin Donuts coupons Tin Caps schedule Ask a Librarian business card nametag

agenda for the day

list of attendees and contact information (pulled from wiki)

map of downtown eateries

ACPL map

conference evaluation

Dunkin Donuts coupons

Tin Caps schedule

Ask a Librarian business card

nametag

More jobs designate a person to carry a phone with an emergency contact number send an e-mail a few days before conference with final arrangements and information for campers (including a parking map)

designate a person to carry a phone with an emergency contact number

send an e-mail a few days before conference with final arrangements and information for campers (including a parking map)

Equipment setup For main stage one table projector laptop to project backchannel projection screen for backchannel (large enough to see from audience?) laptop for podium wireless mike for presenter webcam with tripod laptop for webcam and Ustream network cables hub surge protectors near outlets for campers

For main stage

one table

projector

laptop to project backchannel

projection screen for backchannel (large enough to see from audience?)

laptop for podium

wireless mike for presenter

webcam with tripod

laptop for webcam and Ustream

network cables

hub

surge protectors near outlets for campers

Setup for breakfast long tables for people to sit at to check e-mail and power up laptops four surge protectors round table with chairs for breakfast and break time long tables for breakfast foods coffee and cream, sugar, etc bagels and cream cheese cups, napkins, cutlery, etc

long tables for people to sit at to check

e-mail and power up laptops

four surge protectors

round table with chairs for breakfast and break time

long tables for breakfast foods

coffee and cream, sugar, etc

bagels and cream cheese

cups, napkins, cutlery, etc

Setup for meeting rooms U-shape table arrangements in two meeting rooms gaming setup in one meeting room

U-shape table arrangements in two meeting rooms

gaming setup in one meeting room

Computer classroom turn on presenter computer turn on other computers turn on projector

turn on presenter computer

turn on other computers

turn on projector

Meeting room classroom setup with 30 chairs (could be changed to a less formal arrangement)

classroom setup with 30 chairs (could be changed to a less formal arrangement)

Signage signs for theater signs for Globe Room and Meeting Rooms A, B, C sign for front door sign for Great Hall

signs for theater

signs for Globe Room and Meeting Rooms A, B, C

sign for front door

sign for Great Hall

Timeline Three months out Two months out One month out Three days out Day before

Three months out

Two months out

One month out

Three days out

Day before

Three months out send e-mails inviting people library school students public libraries (N.E. Indiana, N.W. Ohio, southern Michigan) academic libraries bloggers & other bigshots ;-) attendees of other library camps (like vultures circling overhead) any contacts that we have made over the last year (business cards) last year's attendees

send e-mails inviting people

library school students

public libraries (N.E. Indiana, N.W. Ohio, southern Michigan)

academic libraries

bloggers & other bigshots ;-)

attendees of other library camps (like vultures circling overhead)

any contacts that we have made over the last year (business cards)

last year's attendees

Three months out e-mail speaker junk to fill out so people can get LEUs research/plan UStream video contact speaker about honorarium, travel and hotel reserve rooms at main library (theater, meeting rooms A, B & C, Globe Room, computer classroom) assign staff to help out with breakfast

e-mail speaker junk to fill out so people can get LEUs

research/plan UStream video

contact speaker about honorarium, travel and hotel

reserve rooms at main library (theater, meeting rooms A, B & C, Globe Room, computer classroom)

assign staff to help out with breakfast

Two months out send out reminder e-mails

send out reminder e-mails

One month out send out reminder e-mails

send out reminder e-mails

Three days before send out reminder e-mails with parking instructions give assigned person: head count for breakfast and for ordering folders list of attendees someone makes name tags give assigned people a list of everything to go into packets

send out reminder e-mails with parking instructions

give assigned person:

head count for breakfast and for ordering folders

list of attendees

someone makes name tags

give assigned people a list of everything to go into packets

Day before Library Camp folder-stuffing party set up breakfast tables get as many surge protectors and extension cords as possible set up gaming area set up stage for backchannel, speaker and Ustream

folder-stuffing party

set up breakfast tables

get as many surge protectors and extension cords as possible

set up gaming area

set up stage for backchannel, speaker and Ustream

Morning of Library Camp take breakfast stuff to eating area take boxes of t-shirts (if we have some) to speaker area

take breakfast stuff to eating area

take boxes of t-shirts (if we have some) to speaker area

The day after Library Camp send out a tweet thanking people for coming write down follow-up notes in wiki while everything’s still fresh in your mind link presentations in wiki and ask presenters to link theirs send out LEU certificates that campers didn't pick up write thank-you to speaker

send out a tweet thanking people for coming

write down follow-up notes in wiki while everything’s still fresh in your mind

link presentations in wiki and ask presenters to link theirs

send out LEU certificates that campers didn't pick up

write thank-you to speaker

Melissa Kiser Information Technology Librarian Allen County Public Library [email_address] 260-421-1292 http://acplitslibrarian.wordpress.com @mekiser on Twitter ACPL Library Camp wiki: http://acpllibrarycamp.pbworks.com

Melissa Kiser

Information Technology Librarian

Allen County Public Library

[email_address]

260-421-1292

http://acplitslibrarian.wordpress.com

@mekiser on Twitter

ACPL Library Camp wiki:

http://acpllibrarycamp.pbworks.com

Thank you!