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WHITE PAPER

   Service Tax Functionality
    in Financials for India


Prepared by

Author: Krishna Surapaneni –Financials for India
Support
Creation Date: 26-May-2008
Last Updated:
Control Number: 1
Version: 1
Copyright (C) 2008 Oracle Corporation
All Rights Reserved
Product Design and Architecture




Service tax functionality in Oracle financials for India White Paper Ver 1.0   1
Service tax functionality in Oracle financials for India White Paper Ver 1.0   2
SCOPE

This paper is intended for an audience familiar with Oracle Financials for India and seeking an
insight into how the new functionality of Service tax regime is built to cover the statutory
requirement in India.

This paper is functional in nature keeping in sight Oracle’s existing literature that has adequate
details on the technical aspect of the Oracle Financials for India, though adequate insight is given
to the table level details relevant to the topic. This is more so, in the light of the diagnostic scripts
avaialble in metalink note # 402711.1, thus making table level details easily accessible to the
user. Thus we have tried to handle the topic from the available functionality as well as the data
perspective level.

To prevent this document from becoming too bulky, and also to maintain focus throughout the
paper, the scope of this paper is limited to the basic set up need for defining the Service tax
regime, factors to be kept in mind while defining the Service tax regime, Transaction flow and the
reports available. It is assumed that the audiences are aware of the basics of Financials for India,
as only the behavior peculiar to Service tax regime is handled in the paper.

This document is intended to be supplementary in nature and does not in any way, purport to be
a substitute for any official literature being drafted or currently published.




Service tax functionality in Oracle financials for India White Paper Ver 1.0                                3
INTRODUCTION

Taxes in India are classified as Direct and Indirect taxes. Direct taxes are those taxes whose
impact will be borne directly by persons. Income tax and Wealth tax are the examples of Direct
taxes where levy and recovery will be from the persons directly. Indirect taxes are those taxes
whose burden can be passed on to the Buyers of goods and services. For example, Excise taxes
are levied on the manufacturers, however, that taxes portion will be recovered from the buyer of
goods as part of the price. Similarly Service tax is levied on the service provider whereas the
service provider passes on the burden to service receiver.

Finance Act, 1994 introduced the levy of tax on Services rendered, hereafter referred as Service
tax in India. Initially service tax was imposed on 3 services and the scope is being widened every
year. Service tax solution was developed by Oracle Financials for India to meet the statutory
requirements in India. Hence features provided in the product are based on the provisions of the
Finance act, as amended from time to time and the service tax credit rules framed by the
statutory authority.




Service tax functionality in Oracle financials for India White Paper Ver 1.0                         4
OVERVIEW


    Initially Service tax functionality has been provided in Oracle Financials for India through
    patch # 4239736. This was referred as Service tax by operating units patch as the
    fucntionality was delivered at operating unit level. Later on the functionality was enhanced to
    deliver the functionality of service tax distribution at inventory organization level and includes
    the feature of service type as well. This functionality has been delivered through patch #
    6166691 and the same fixes have been included in Budget 2007 patches (6003048 or
    6079248 or 6167056. It may be noted that the first two patches mentioned here are
    superceded by patch 6167056). Hence if patch # 6167056 is applied, then the latest Service
    tax functionality would be available, even though patch # 6166691 is not applied.

    Major features of Service tax functionality provided in the Oracle Financials for India are
    mentioned below:

    a) Defining Service tax regime and the registration details of the Organization.
    b) Definition of Service tax type codes, as applicable.
    c) Definition of rules for accouting for Service tax.
    d) Provision to default the Service type applicable for Suppliers/Customers.
    e) Provision to distribute the service tax credit available across inventory organizations.
    f) Facilitating the settlement of Service tax liability.
    g) Provision to maintain and view the Service tax repository.
    h) Reporting requirements with respect to Service tax.

    The above-mentioned functionalities are explained in detail in the relevant sections below. It
    may be noted that the functionalities mentioned in this note are available as of the date of
    publicaiton of this note and might change based on the amendments made in the relevant
    statutes.




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SETUP

4.1 Regime Registration

Regime would be used to define the registration details of the organization and rules that would
be applicable to all taxes assigned to it. Following figure depicts the regime structure:


  DEFINING SERVICE TAX REGIME




                                            Define Regimes




                                                Assign
                   Registrations                                               Assign Tax Types
                                             Orgnaizations




                                               Assign                             Assign Tax
                                             Organization                          Accounts
                                              Accounts




On a regime, you will be able to capture the registration details of the Organization and rules that
would be applicable to the transactions created with service type of taxes. Information defined
here would be generic and would be applicable to all the organizations defined under this regime
unless changed at the Organization level.

1.1.1.1 Service Tax Registration
Organizations have to register with the various Service Tax Authorities. The registration would be
the basis for recovering credit on input Tax, settling tax liability and Tax Reporting.

Those registration details can be captured in the registrations tab as below:




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In the registrations tab, parameters relating to the Organization as a whole are defined such as
Registration number of the Organization, Jurisdiction under which the organization is falling etc.,
Also one important parameter which will drive the accouting on the event of service tax credit
distribution is “Service tax distribution in PLA/RG”. Based on the register name specified here,
Accounting and register updates will happen.



1.1.1.2 Assigning Tax Types

Service Tax Types have to be assigned to the Service Tax regime. This is a logical grouping of all
transactions to which these taxes are applicable. If the values assigned for a particular tax were
different, these would prevail over those defined for the regime.




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Under this tab, tax types applicable for this Service tax and account codes applicable can be
assigned. Currently Education cess and Secondary higher education cess are also leviable on
the Service tax amount.

Account codes that will be used for accounting of Service taxes need to be specified in the tax
account details. As Service Tax is accounted on cash basis apart from final Recovery and
Liability Accounts, interim accounts have to be defined that will store the Service Tax which has
not been paid / received



1.1.1.3 Assigning Organizations

Regime has to be assigned to all organizations to which it is applicable. Taxes defined under this
regime would default only for these organizations.




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Under the Organization details, User will be able to assign the Inventory Organizations to which
the service tax regime is applicable. Also if an inventory organization is having multiple locations,
all those locations have to be assigned under this regime. Otherwise processing of Service taxes
will happen only for the assigned locations.




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Registration details, tax types assignment and the account values assignment can be assigned to
the Inventory organizations, if they are different from those assigned under the header level.
Otherwise the values will get defaulted from the header. Default checkbox will be checked
whenever default registration values at the regime level are retained. It gets unchecked when
registration value is modified.




4.2 Customer Additional Information

To be able to make transactions in Order to Cash cycle, Customer additional information setup
need to be completed for those Customers from whom service tax amount will be recovered. In


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this form, Service tax registration number and the Service tax type applicable for that particular
Customer needs to provided. If Service type is defined here, then it will be defaulted in the
transactions. Otherwise Users need to manually update the service type in the transactions.




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4.3 Supplier Additional Information


To be able to make transactions in Procure to pay cycle, Supplier additional information setup
need to be completed for those suppliers to whom service tax amount will be paid. In this form,
Service tax registration number and the Service tax type applicable for that particular supplier
needs to provided. If Service type is defined here, then it will be defaulted in the transactions.
Otherwise Users need to manually update the service type in the transactions.




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4.4 Tax code definition

In Tax code definition form, Service tax type codes can be defined and the same can be used in
the transactions. It has to be noted that Service tax codes have to be defined as recoverable
taxes by specifying the credit percentage as 100. Otherwise the accoutning will not happen as
mentioned in this document and those taxes will be considered for costing in Procure to pay
cycle.




Currently the following tax types are applicable for Service tax and the same have been provided
as seeded values in the tax type field:

                  a) Service tax
                  b) Education cess on Service tax
                  c) Secondary Higher education cess on Service tax.




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SIGNIFICANCE OF SERVICE TYPE

5.1 What is ‘Service type’

Service tax is payable on the taxable Services as defined in varoius clauses of section 65(105) of
the Finance act 1994. Type of service is relevant for determining the amount chargeable for tax
and also to meet the reporting requirements under the act. Hence to capture the type of Service,
additional field ‘Service type’ has been provided in various forms. Currently the following service
types are chargeable to tax:

 1 Actioneer's Service
 2 Advertising Agency Service
 3 Air Travel Agent
 4 Airport Services
 5 Architects
 6 Authorised Service Station
 7 Automated Teller Machine Operations, Maintenance or management services
 8 Bank & Financial Services
 9 Beauty Parlour
10 Broadcasting
11 Business Auxiliary Services
12 Business Exhibition Services
13 Business Support Services
14 C & F Agents
15 Cable Operator



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16   Cargo Handling
17   Chartered Accountant (1-1500)
18   Cleaning Services
19   Club or Association services
20   Commercial or Industrial construction services
21   Commercial Training Coach
22   Company Secretary
23   Construction of Complex
24   Consulting Engineer
25   Convention Services
26   Cost Accountant
27   Courier
28   Credit / Debit card or other payment card services
29   Credit Rating Agency
30   Custom House Agent
31   Dredging Service of Rivers etc
32   Dry Cleaning Services
33   Eraction, Commissioning & Installation
34   Event Management
35   Facsimile Services
36   Fashion Designing
37   Foreign Exchange Broker
38   Forward Contract Services
39   Franchise Service
40   General Insurance Service
41   Health Club
42   Insurance Auxiliary Service
43   Intellectual Property Services
44   Interior Decorator
45   Internet Cafe
46   Internet Telephony
47   Leased Circuits
48   Life Insurance
49   Life Insurance Actuary & auxiiliary services
50   Mailing List Compilation
51   Management Consultant's Services
52   Management, Maintenance & Repair
53   Mandap Keepers
54   Manpower Recruitment & Supply
55   Market Research
56   Online Information & data base access or retrival
57   Opinion Poll Services
58   Other port services
59   Outdoor Caterer's Services
60   Packaging Services
61   Pagers
62   Pandal or Shamiana Services
63   Photography
64   Port Services
65   Programme producer
66   Public relations management services
67   Rail Travel Agent Service



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68   Real Estate Agent
69   Recovery Agent's Services
70   Registrar to an issue's services
71   Rent-A-Cab
72   Sale of Space or time for advertisement services
73   Scientific & Technical Consultancy Service
74   Security Agency
75   Share Transfer Agent's Service
76   Ship Management Services
77   Site Formation and Clearance
78   Sound Recording Services
79   Sponsorship Service
80   Steamer Agents
81   Stock Broker
82   Storage & Warehouse
83   Survey & Exploration of Minerals
84   Survey and Map making
85   Technical inspection and certification
86   Technical Testing and Analysis
87   Telegraph Services
88   Telephone
89   Telex Services
90   Tour Operator
91   Transport of goods by Aircraft
92   Transport of Goods By Pipeline
93   Transport of goods by Road
94   Transport of goods in container by rail service
95   Transport of passengers by air embarking in India during international journey
96   Transport of persons embarking from india by cruise ship
97   Travel Agents
98   Under Writer R & D
99   Video Tape Services



The above-mentioned service types have been provided as seeded values in the lookup codes.

5.1.1. Inclusion of Service Types

It may be noted that the user in the application can manually add service types. The need for
addition of service types arises whenever Government of India added more services vide
inclusion in Finance Act. The same can be done using the below steps:

a) Navigate to Oracle Purchasing > Setup > Purchasing > Lookup Codes
b) Query with Type as JAI_SERVICE_TYPE
c) Click on New and specify the code, Meaning, description and effective from date.

By doing this, User will be able to select the new service types as well in the transactions.




Service tax functionality in Oracle financials for India White Paper Ver 1.0                    16
Service type mentioned in the Supplier additional information and Customer additonal information
would be used to default automatically in transactions like Purchase Order and Receivables
transaction and Sales Order respectively. This defaulted value can be changed in those
transaction forms. If this setup is not carried out and service type is not mentioned even in the
transaction forms also, then Users will not be able to perform settlement.




In Purchase Order localized form, as shown above, Service type got defaulted from the Supplier
additional information setup. Also the User can change this value. Similarly in Sales Order
localized form and Receivables transaction localized form also, User can change the defaulted
service type values. However service type cannot be changed when a RMA is created with
reference to Order or Invoice. In this case, Service type of the original order will get copied to the
RMA order and is shown in view mode only.




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5.2 SERVICE TYPE REVIEW DURING PERIOD END

Option has been provided to capture the Service type for those transactions where it was either
not captured during the transactions or could not be captured for any reason. It is recommended
that before carrying out settlement, review need to be done using the below mentioned screen. It
is also possible to query the existing transaction with service type and modify the same.




Service tax functionality in Oracle financials for India White Paper Ver 1.0                       18
In the above window, User will be able to query the records updated in the Service tax repository.
Source LOV will be displaying the values Payables, Receivables, Distribution and Manual. These
are the sources from where service tax repository will be updated. User will be able to query the
records only with Null service type. Also User has the facility to query the records based on
Organization and location combination, transaction from and to dates.

On providing the filters, the following form will be opened




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In the above form, Users can update the Service type for the transactions. It canbe updated
based on the setup done or a specific service type can be selected. Also by checking the flag
“Default only where service type is null”, only those transactions where service type is null will be
updated. Otherwise all the transactions will get updated.

This form will also display the transaction level details for all the records that were updated in the
service tax repository. Hence this form is Service tax repository review form.

5.3 ACCOUNTING REVIEW

This form can also be used to view the accounting entries made against Service tax. For all those
transactions updated in the repository, on clicking view accounting button, accounting entry for
that particular transaction will be displayed.




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Also it may noted that the entries in repository review form and the accoutning entries can be
seen only for those transactions updated in repository post application of Service tax by Inventory
organizations and Service type patch.




SERVICE TAX ACCOUNTING

This section provides an overview on the tax accoutning process. Following figure depicts the
Accounting required for Taxes. Normally tax accounting happens along with base transaction
accounting. This varies when the Tax is deferred and can be recovered or the liability arises only
on happening of a particular accounting event in the future. For example, Service Tax recovery is
on cash basis. So is the accounting. In such cases, the actual Recovery happens on payments to
vendors and liability accounting happens on receipts from the customers.

Once the transaction has passed through the recovery and liability event, the next phase is to
distribute the credit available under this regime to taxes under other regimes. On the same lines
transfers from other regime would reduce the tax liability. The total of recovered amount (net of
transferred amounts) is what remains to set-off against the Tax Liability under the regime. The
Net Liability is settled by making a payment to the Tax Authority.

Following picture depicts the category of accounting events and their flow




Service tax functionality in Oracle financials for India White Paper Ver 1.0                          21
TAX ACCOUNTING PROCESS
                                                Purchase                         Sale


      Base Transaction Accounting             Interim Recovery             Interim Liability
                                                 Accounting                  Accounting




         Recovery/Liability Event                 Recovery                      Liability
                                                 Accounting                    Accounting




                                               Distribution Tax            Distribution Tax
      Distribution of Tax Recovered             Accounting -              Accounting - Entry
         under different Regimes               Entry to reduce              to reduce Tax
                                                 Tax Credit                     Liability




                                               Accounting to
        Settlement - Set-off of Tax           arrive of Net Tax
      recovered against Tax Liability          liability for the
                                                    Period




                                               Payment of Net
                Payment                          Tax to the
                                                 Authorities




ACCOUNTING ENTRIES

Accounting for Service taxes would be done in two phases. The first would be on the Purchasing
and sale event. On initial purchase and sale event, the Service Tax would be debited/credited to
an interim account. This debit/credit to Interim account would be reversed on to Recovery/Liability
accounts on recovery/liability event.

Following matrix gives the scheme of accounting entries that would be created to account Service
Tax at each event. The ‘Condition’ field provides information on transaction process or setup
variation that causes difference in accounting entries.




Service tax functionality in Oracle financials for India White Paper Ver 1.0                          22
Document           Accounting Event              Condition                  Service Tax Accounting
Purchase Order      Purchase Order
                                                                     Debit: Service Tax Interim Recovery Account
                                                                     Credit: AP Accrual Account
                                               Accrue on Receipt
Receiving           Receive                    is Set to 'Yes'

                    Deliver
                    Return to Receiving
                                                                     Debit: AP Accrual Account
                                                                     Credit: Service Tax Interim Recovery Account
Receiving           Return to Vendor
                                                                     Debit: Service Tax Interim Recovery Account
                                                                     Credit: AP Accrual Account
Correction          Correct- Receive
                                                                     Debit: AP Accrual Account
                    Correct- Return to                               Credit: Service Tax Interim Recovery Account
                    Vendor
                                               Receipt Matched
                                               Invoices with
                                               'Accrue on            Debit: AP Accrual Account
Invoice             Invoice Accounting         Receipt'              Credit: Supplier Liability Account
                                               Receipt Matched
                                               Invoices with
                                               'Accrue on            Debit: Supplier Liability Account
                    Cancellation               Receipt'              Credit: AP Accrual Account
                                               PO Matched
                                               Invoices with
                                               Accrue on Receipt     Debit: Service Tax Interim Recovery Account
Invoice             Invoice Accounting         as ‘No’               Credit: Supplier Liability Account
                                               PO Matched
                                               Invoices/Period       Debit: Supplier Liability Account
                    Adjustment                 End Accrual           Credit: Service Tax Interim Recovery Account
                                               PO Matched
                                               Invoices/Period       Debit: Supplier Liability Account
                    Cancellation               End Accrual           Credit: Service Tax Interim Recovery Account
                                                                     Debit: Service Tax Recovered Account
                                                                     Credit: Service Tax Interim Recovery Account

                    Prepayment                                       Amount would be in proportion of the Amount
                    Application                                      applied has to Invoice Amount
                                                                     Debit: Service Tax Interim Recovery Account
                                                                     Credit: Service Tax Recovered Account

                                                                     Amount would be in proportion of the Amount
                    Prepayment Unapply                               Unapplied has to Invoice Amount
                                                                     Debit: Service Tax Recovered Account
                                                                     Credit: Service Tax Interim Recovery Account

                                                                     Amount would be in proportion of the Amount
Payments            Payment                                          paid has to Invoice Amount
                                                                     Debit: Service Tax Recovered Account
                    Payment Maturity                                 Credit: Service Tax Interim Recovery Account


Service tax functionality in Oracle financials for India White Paper Ver 1.0                                  23
Amount would be in proportion of the Amount
                                                                     paid has to Invoice Amount
                                                                     Debit: Service Tax Recovered Account
                                                                     Credit: Service Tax Interim Recovery Account

                                                                 This entry would be created with negative
                    Payment Cancellation                         amounts
                                               Accrue on Receipt Debit: Supplier Liability Account
Debit Memo          Debit Memo - RTS           is Set to 'Yes'   Credit: AP Accrual Account
                                                                 Debit: Service Tax Recovered Account
                                                                 Credit: Service Tax Interim Recovery Account

                                                                     This entry would be created with negative
                    Refund                                           amounts
Sales Order         Sales Order
Shipment            Pick Release
                    Shipment

                                                                     Debit: Receivable Account
Invoicing           AR Invoice Accounting                            Credit: Service Tax Interim Liability Account
                    AR Invoice                                       Debit: Service Tax Interim Liability Account
                    Cancellation                                     Credit: Receivable Account
                                                                     Debit: Service Tax Interim Liability Account
Receipt             Application                                      Credit: Service Tax Liability Account
                                                                     Debit: Service Tax Liability Accoun
                    Reversal                                         Credit: Service Tax Interim Liability Account
                                                                     Debit: Service Tax Interim Liability Account
Credit Memo         AR CM Accounting                                 Credit: Receivable Account
                                                                     Debit: Receivable Account
                    AR CM Cancellation                               Credit: Service Tax Interim Liability Account
                    Refund
                                               CENVAT to             Debit: Service Tax Recovered Account
Settlement          Distribution               Service Tax           Credit: PLA Account
                                                                     Debit:              PLA            Account
                                                                     Credit: Service Tax Recovered Account

                                               Service Tax to        PLA Account defined for the organization is
                    Distribution               CENVAT                used here
                    Payment to Tax                                   Debit: Tax Liability Account
                    Authority                                        Credit: Service Tax Liability Account




            Accounting Event. This event triggers Tax Accounting. In case of Recoverable Taxes the Tax
A           Amount is passed to Interim Account
R           Recovery Event. This event triggers Tax Recovery Accounting and Register Updates




Service tax functionality in Oracle financials for India White Paper Ver 1.0                                       24
SERVICE TAX ACCOUTING PROCESS

All Accounting events would be accounted when the Base transaction line is being accounted.
The ‘India Service Tax Processing’ Concurrent program would process the recovery Accounting
events. At each run, the program would create accounting and Service Tax repository entries for
all eligible transactions.




Service tax functionality in Oracle financials for India White Paper Ver 1.0                      25
SERVICE TAX DISTRIBUTION

This facility has been provided to transfer the excess service tax credit available and set off
against the service/excise tax liability, which is permitted under the Cenvat credit rules and
Service tax credit rules. User will be able to transfer the service tax credit with in the following
permissible combinations:


 Sr. No.      From Org                      To Org                 Transfer Type       Comments
 1            Inventory Organization        Inventory              Service - Service   Handled
                                            Organization
 2            Operating Unit                Inventory              Service –           Handled
                                            Organization           Service
 3            Inventory Organization        Inventory              Service – Excise    Handled
                                            Organization
 4            Inventory Organization        Inventory              Excise – Service    Handled
                                            Organization




It may be noted that combination # 2 specified in the above table is possible only under the
scenario where service tax by operating units patch was applied and later on service tax by
Inventory organizations is applied. It means that if you are already using the service tax
functionality and upgraded to latest patch sets, then for transferring the service tax balances lying
in operating units to Inventory organizations, this combination can be used. Post application of
the latest patches, it is not possible to transfer service tax credit from one operating unit to other.
It may be noted that prior to carrying out the First settlement balances available in operating units
have to be nullified.




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User can select the service type against which distribution needs to be carried out. Service Tax
type in the destination organization will be the same as the Service Type given in the source
organization at header.




To confirm the transfer User will have to press the ‘Distribute’ button.

Please note that the total of amount(s) transferred to the destination organization have to match
the amount transferred from the source organization.




Service tax functionality in Oracle financials for India White Paper Ver 1.0                        27
SERVICE TAX MANUAL ENTRY

This functionality is provided as a means for handling exceptional scenarios in your business
process that necessitate capturing of such transactions outside the normal transaction cycles.
Manual Entry transactions for Service tax may be used for passing Adjustment entries for service
tax Recovery / Liability transactions done in the Procure to pay and Order to cash Cycles. Service
tax Recovery / Liability, Service tax Payment transactions can also be created directly using this
window.




It may be noted that for the transaction type payment, no accounting entries would be generated
by the system. This is because, the accounting would happen at the time of making the Invoice
Payment in payables and the Service Tax - Manual Transaction "Payment" entry is just to enter
the payment in to the service tax repository without any accounting entry. Any "Payment" type
manual entry, without a corresponding AP Invoice Payment with appropriate accounting
distribution, will cause incorrect settlement.




Service tax functionality in Oracle financials for India White Paper Ver 1.0                         28
SERVICE TAX SETTLEMENT

Users need to perform the periodic settlement of Service tax to the Authorities. For this purpose,
settlement form has been provided. In this form, Users will be able to the process the records for
settlement which will generate an AP Invoice against the Service tax authorities. Settlement
process should be performed before payment is made to the Service Tax authority and
submission of returns. This will ensure that the records are processed for settlement and
necessary accounting is passed.




The system will automatically create an AP invoice in favor of the Service Tax authority. Users
will have to select the Service Tax authority and site for which AP invoice needs to be created.




Service tax functionality in Oracle financials for India White Paper Ver 1.0                         29
Payment made to the Service Tax authorities is made by TR-6 challan, you can capture the TR-6
challan number and challan date in the fields provided.

On giving the requisite details, press the ‘Process’ button. On doing this, the system will internally
generate distribution entries between different organizations and mark the selected records as
‘settled’. This will also create an AP invoice in favor of the Service Tax authority.
Service tax settlement illustration:




On performing the settlement process, Users will have to navigate to the Find Settlements
screen.

Users can find all the settlements performed from this screen. LOV for ‘Settlement Status’
contains 2 values viz.

 Settlement Status                                     Description
 Settled                                               This means that AP invoice has been paid and
                                                       payment has been processed in the
                                                       ‘Settlement Details’ screen.
 Payment Due                                           This means the AP invoice has been


Service tax functionality in Oracle financials for India White Paper Ver 1.0                             30
paid/unpaid but the payment has not been
                                                       processed in the ‘Settlement Details’ screen.

On processing the records in the ‘Service Tax Settlement’ screen Users can find out the AP
invoice number that has been generated using this screen. On finding out the AP invoice number,
they should navigate to AP and pay the invoice.




On payment of AP invoice you will again find the AP invoice using the above find window to show
the following screen




Invoice status will be shown in the above screen. The different statuses are as follows:

 Invoice Status                                        Description
 Imported                                              AP invoice has been created and not yet paid



Service tax functionality in Oracle financials for India White Paper Ver 1.0                           31
Partially Paid                                        AP invoice partially paid
 Paid                                                  AP invoice fully paid
 In Interface                                          Invoice is created but is stuck in the interface
 Payment processed                                     Indicates that settlement process is completed

Once the AP Invoice is paid, Users need to navigate to the above form and check in the process
payment flag and click the process payment to ensure that the settlement process is complete.




REPORTING

The following reports are available currently with respect to Service tax functionality in Financials
for India:

         a) India Service tax Report
         b) India – Service tax credit register report.
         c) India Service tax Pending Liability report
         d) India Service tax pending recovery report
         e) India Service tax ST3 report.



1.2    India Service tax report

This report display transactions leading to Service Tax liability. Only those Invoices, which have
Service Tax Type of Taxes, and for which Receipt has been assigned will be considered for this
report




Service tax functionality in Oracle financials for India White Paper Ver 1.0                              32
1.3    India Service tax Credit register report

This report lists the transactions from which service tax credit was availed.




Service tax functionality in Oracle financials for India White Paper Ver 1.0    33
1.4    India Service tax Pending Liability Report

This report shows the AR transactions where in Service tax type of taxes have been used and
receipt is not yet applied for those transactions.




Service tax functionality in Oracle financials for India White Paper Ver 1.0                  34
1.5    India Service tax pending recovery report

This report displays the AP Invoices where in Service tax type of taxes are used and which are
not yet paid.




Service tax functionality in Oracle financials for India White Paper Ver 1.0                     35
1.6    India Service tax ST3 report

This Report gives you the Service Tax repository data in ST3 Format.




Service tax functionality in Oracle financials for India White Paper Ver 1.0   36
It may be noted that this report output will capture data only to the extent relevant input data is
entered in the system. For example as per the format provided by Authorities, in the report output,
User has to enter details like exemptions availed, abatement etc., which are not captured in the
system and hence the same columns in the report will not display any values.



11. DIAGNOSTIC SCRIPTS

Diagnostic Scripts provides an overview on troubleshooting the service tax related issues using
the diagnostic scripts provided in metalink note # 402711.1 (Financials for India Diagnostic
scripts).


11.1 Interpreting PO-AP Diagnostic Scripts

Script Name: loc_rec_po11i_4.sql

The above script needs to be run for a receipt number and organization_id. This script output
shows the receipt transactions details and the relevant setups done. In the above script, the
following table details are relevant with respect to Service tax:


1. Receipt details:

From the tables JA_IN_RECEIPT_LINES and JA_IN_RECEIPT_TAX_LINES, receipt line details
and the taxes attached to the receipt line can be verified.

2. Tax code Setup:

From the table 'JA_IN_TAX_CODES', you would know the tax type of all the taxes attached to the
shipment lines of the receipts.

             a. Tax_account_id: When the charge account is specified with Mod_cr_percentage
                 less than ‘100’, non recoverable amount will be apportioned to this account.

             b. Modifiable_flag: If 'Y' allows to modify the tax at transaction level.

             c. Mod_cr_percentage: For excise taxes if the %=100 then the Receipt will appear
                 in Claim CENVAT screen and CENVAT, Excise registers will be generated.

3. Financials for India Organization setup details:

The 'Additional Organization Information' setup details can be had for that particular organization
from the table 'ja_in_hr_organization_units'.



Script Name: loc_aplist11i.sql

The above script needs to be run for an Invoice_id (AP Invoice) and the vendor_id. This script
lists the table level details for an AP Invoice and the relevant setups done. In the above script, the
following table details are relevant with respect to Service tax:


1. Regime registration setup details:


Service tax functionality in Oracle financials for India White Paper Ver 1.0                             37
From the tables JAI_RGM_REGNS and JAI_RGM_PARTIES, regime registration setup details
done at inventory organization level can be verified.




2. Service tax Repository details:

JAI_RGM_TRX_REFS table will get populated when the invoice is accounted and the India –
Service tax processor concurrent program is run successfully. This table shows the service tax
amounts populated in the AP Invoice.

JAI_RGM_TRX_RECORDS table will get populated when the invoice is paid and the India –
Service tax processor concurrent program is run successfully. This is the table that holds the
service tax repository data.




Service tax functionality in Oracle financials for India White Paper Ver 1.0                     38

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Service tax white_paper_ver_11[1]

  • 1. WHITE PAPER Service Tax Functionality in Financials for India Prepared by Author: Krishna Surapaneni –Financials for India Support Creation Date: 26-May-2008 Last Updated: Control Number: 1 Version: 1 Copyright (C) 2008 Oracle Corporation All Rights Reserved Product Design and Architecture Service tax functionality in Oracle financials for India White Paper Ver 1.0 1
  • 2. Service tax functionality in Oracle financials for India White Paper Ver 1.0 2
  • 3. SCOPE This paper is intended for an audience familiar with Oracle Financials for India and seeking an insight into how the new functionality of Service tax regime is built to cover the statutory requirement in India. This paper is functional in nature keeping in sight Oracle’s existing literature that has adequate details on the technical aspect of the Oracle Financials for India, though adequate insight is given to the table level details relevant to the topic. This is more so, in the light of the diagnostic scripts avaialble in metalink note # 402711.1, thus making table level details easily accessible to the user. Thus we have tried to handle the topic from the available functionality as well as the data perspective level. To prevent this document from becoming too bulky, and also to maintain focus throughout the paper, the scope of this paper is limited to the basic set up need for defining the Service tax regime, factors to be kept in mind while defining the Service tax regime, Transaction flow and the reports available. It is assumed that the audiences are aware of the basics of Financials for India, as only the behavior peculiar to Service tax regime is handled in the paper. This document is intended to be supplementary in nature and does not in any way, purport to be a substitute for any official literature being drafted or currently published. Service tax functionality in Oracle financials for India White Paper Ver 1.0 3
  • 4. INTRODUCTION Taxes in India are classified as Direct and Indirect taxes. Direct taxes are those taxes whose impact will be borne directly by persons. Income tax and Wealth tax are the examples of Direct taxes where levy and recovery will be from the persons directly. Indirect taxes are those taxes whose burden can be passed on to the Buyers of goods and services. For example, Excise taxes are levied on the manufacturers, however, that taxes portion will be recovered from the buyer of goods as part of the price. Similarly Service tax is levied on the service provider whereas the service provider passes on the burden to service receiver. Finance Act, 1994 introduced the levy of tax on Services rendered, hereafter referred as Service tax in India. Initially service tax was imposed on 3 services and the scope is being widened every year. Service tax solution was developed by Oracle Financials for India to meet the statutory requirements in India. Hence features provided in the product are based on the provisions of the Finance act, as amended from time to time and the service tax credit rules framed by the statutory authority. Service tax functionality in Oracle financials for India White Paper Ver 1.0 4
  • 5. OVERVIEW Initially Service tax functionality has been provided in Oracle Financials for India through patch # 4239736. This was referred as Service tax by operating units patch as the fucntionality was delivered at operating unit level. Later on the functionality was enhanced to deliver the functionality of service tax distribution at inventory organization level and includes the feature of service type as well. This functionality has been delivered through patch # 6166691 and the same fixes have been included in Budget 2007 patches (6003048 or 6079248 or 6167056. It may be noted that the first two patches mentioned here are superceded by patch 6167056). Hence if patch # 6167056 is applied, then the latest Service tax functionality would be available, even though patch # 6166691 is not applied. Major features of Service tax functionality provided in the Oracle Financials for India are mentioned below: a) Defining Service tax regime and the registration details of the Organization. b) Definition of Service tax type codes, as applicable. c) Definition of rules for accouting for Service tax. d) Provision to default the Service type applicable for Suppliers/Customers. e) Provision to distribute the service tax credit available across inventory organizations. f) Facilitating the settlement of Service tax liability. g) Provision to maintain and view the Service tax repository. h) Reporting requirements with respect to Service tax. The above-mentioned functionalities are explained in detail in the relevant sections below. It may be noted that the functionalities mentioned in this note are available as of the date of publicaiton of this note and might change based on the amendments made in the relevant statutes. Service tax functionality in Oracle financials for India White Paper Ver 1.0 5
  • 6. SETUP 4.1 Regime Registration Regime would be used to define the registration details of the organization and rules that would be applicable to all taxes assigned to it. Following figure depicts the regime structure: DEFINING SERVICE TAX REGIME Define Regimes Assign Registrations Assign Tax Types Orgnaizations Assign Assign Tax Organization Accounts Accounts On a regime, you will be able to capture the registration details of the Organization and rules that would be applicable to the transactions created with service type of taxes. Information defined here would be generic and would be applicable to all the organizations defined under this regime unless changed at the Organization level. 1.1.1.1 Service Tax Registration Organizations have to register with the various Service Tax Authorities. The registration would be the basis for recovering credit on input Tax, settling tax liability and Tax Reporting. Those registration details can be captured in the registrations tab as below: Service tax functionality in Oracle financials for India White Paper Ver 1.0 6
  • 7. In the registrations tab, parameters relating to the Organization as a whole are defined such as Registration number of the Organization, Jurisdiction under which the organization is falling etc., Also one important parameter which will drive the accouting on the event of service tax credit distribution is “Service tax distribution in PLA/RG”. Based on the register name specified here, Accounting and register updates will happen. 1.1.1.2 Assigning Tax Types Service Tax Types have to be assigned to the Service Tax regime. This is a logical grouping of all transactions to which these taxes are applicable. If the values assigned for a particular tax were different, these would prevail over those defined for the regime. Service tax functionality in Oracle financials for India White Paper Ver 1.0 7
  • 8. Under this tab, tax types applicable for this Service tax and account codes applicable can be assigned. Currently Education cess and Secondary higher education cess are also leviable on the Service tax amount. Account codes that will be used for accounting of Service taxes need to be specified in the tax account details. As Service Tax is accounted on cash basis apart from final Recovery and Liability Accounts, interim accounts have to be defined that will store the Service Tax which has not been paid / received 1.1.1.3 Assigning Organizations Regime has to be assigned to all organizations to which it is applicable. Taxes defined under this regime would default only for these organizations. Service tax functionality in Oracle financials for India White Paper Ver 1.0 8
  • 9. Under the Organization details, User will be able to assign the Inventory Organizations to which the service tax regime is applicable. Also if an inventory organization is having multiple locations, all those locations have to be assigned under this regime. Otherwise processing of Service taxes will happen only for the assigned locations. Service tax functionality in Oracle financials for India White Paper Ver 1.0 9
  • 10. Registration details, tax types assignment and the account values assignment can be assigned to the Inventory organizations, if they are different from those assigned under the header level. Otherwise the values will get defaulted from the header. Default checkbox will be checked whenever default registration values at the regime level are retained. It gets unchecked when registration value is modified. 4.2 Customer Additional Information To be able to make transactions in Order to Cash cycle, Customer additional information setup need to be completed for those Customers from whom service tax amount will be recovered. In Service tax functionality in Oracle financials for India White Paper Ver 1.0 10
  • 11. this form, Service tax registration number and the Service tax type applicable for that particular Customer needs to provided. If Service type is defined here, then it will be defaulted in the transactions. Otherwise Users need to manually update the service type in the transactions. Service tax functionality in Oracle financials for India White Paper Ver 1.0 11
  • 12. 4.3 Supplier Additional Information To be able to make transactions in Procure to pay cycle, Supplier additional information setup need to be completed for those suppliers to whom service tax amount will be paid. In this form, Service tax registration number and the Service tax type applicable for that particular supplier needs to provided. If Service type is defined here, then it will be defaulted in the transactions. Otherwise Users need to manually update the service type in the transactions. Service tax functionality in Oracle financials for India White Paper Ver 1.0 12
  • 13. 4.4 Tax code definition In Tax code definition form, Service tax type codes can be defined and the same can be used in the transactions. It has to be noted that Service tax codes have to be defined as recoverable taxes by specifying the credit percentage as 100. Otherwise the accoutning will not happen as mentioned in this document and those taxes will be considered for costing in Procure to pay cycle. Currently the following tax types are applicable for Service tax and the same have been provided as seeded values in the tax type field: a) Service tax b) Education cess on Service tax c) Secondary Higher education cess on Service tax. Service tax functionality in Oracle financials for India White Paper Ver 1.0 13
  • 14. SIGNIFICANCE OF SERVICE TYPE 5.1 What is ‘Service type’ Service tax is payable on the taxable Services as defined in varoius clauses of section 65(105) of the Finance act 1994. Type of service is relevant for determining the amount chargeable for tax and also to meet the reporting requirements under the act. Hence to capture the type of Service, additional field ‘Service type’ has been provided in various forms. Currently the following service types are chargeable to tax: 1 Actioneer's Service 2 Advertising Agency Service 3 Air Travel Agent 4 Airport Services 5 Architects 6 Authorised Service Station 7 Automated Teller Machine Operations, Maintenance or management services 8 Bank & Financial Services 9 Beauty Parlour 10 Broadcasting 11 Business Auxiliary Services 12 Business Exhibition Services 13 Business Support Services 14 C & F Agents 15 Cable Operator Service tax functionality in Oracle financials for India White Paper Ver 1.0 14
  • 15. 16 Cargo Handling 17 Chartered Accountant (1-1500) 18 Cleaning Services 19 Club or Association services 20 Commercial or Industrial construction services 21 Commercial Training Coach 22 Company Secretary 23 Construction of Complex 24 Consulting Engineer 25 Convention Services 26 Cost Accountant 27 Courier 28 Credit / Debit card or other payment card services 29 Credit Rating Agency 30 Custom House Agent 31 Dredging Service of Rivers etc 32 Dry Cleaning Services 33 Eraction, Commissioning & Installation 34 Event Management 35 Facsimile Services 36 Fashion Designing 37 Foreign Exchange Broker 38 Forward Contract Services 39 Franchise Service 40 General Insurance Service 41 Health Club 42 Insurance Auxiliary Service 43 Intellectual Property Services 44 Interior Decorator 45 Internet Cafe 46 Internet Telephony 47 Leased Circuits 48 Life Insurance 49 Life Insurance Actuary & auxiiliary services 50 Mailing List Compilation 51 Management Consultant's Services 52 Management, Maintenance & Repair 53 Mandap Keepers 54 Manpower Recruitment & Supply 55 Market Research 56 Online Information & data base access or retrival 57 Opinion Poll Services 58 Other port services 59 Outdoor Caterer's Services 60 Packaging Services 61 Pagers 62 Pandal or Shamiana Services 63 Photography 64 Port Services 65 Programme producer 66 Public relations management services 67 Rail Travel Agent Service Service tax functionality in Oracle financials for India White Paper Ver 1.0 15
  • 16. 68 Real Estate Agent 69 Recovery Agent's Services 70 Registrar to an issue's services 71 Rent-A-Cab 72 Sale of Space or time for advertisement services 73 Scientific & Technical Consultancy Service 74 Security Agency 75 Share Transfer Agent's Service 76 Ship Management Services 77 Site Formation and Clearance 78 Sound Recording Services 79 Sponsorship Service 80 Steamer Agents 81 Stock Broker 82 Storage & Warehouse 83 Survey & Exploration of Minerals 84 Survey and Map making 85 Technical inspection and certification 86 Technical Testing and Analysis 87 Telegraph Services 88 Telephone 89 Telex Services 90 Tour Operator 91 Transport of goods by Aircraft 92 Transport of Goods By Pipeline 93 Transport of goods by Road 94 Transport of goods in container by rail service 95 Transport of passengers by air embarking in India during international journey 96 Transport of persons embarking from india by cruise ship 97 Travel Agents 98 Under Writer R & D 99 Video Tape Services The above-mentioned service types have been provided as seeded values in the lookup codes. 5.1.1. Inclusion of Service Types It may be noted that the user in the application can manually add service types. The need for addition of service types arises whenever Government of India added more services vide inclusion in Finance Act. The same can be done using the below steps: a) Navigate to Oracle Purchasing > Setup > Purchasing > Lookup Codes b) Query with Type as JAI_SERVICE_TYPE c) Click on New and specify the code, Meaning, description and effective from date. By doing this, User will be able to select the new service types as well in the transactions. Service tax functionality in Oracle financials for India White Paper Ver 1.0 16
  • 17. Service type mentioned in the Supplier additional information and Customer additonal information would be used to default automatically in transactions like Purchase Order and Receivables transaction and Sales Order respectively. This defaulted value can be changed in those transaction forms. If this setup is not carried out and service type is not mentioned even in the transaction forms also, then Users will not be able to perform settlement. In Purchase Order localized form, as shown above, Service type got defaulted from the Supplier additional information setup. Also the User can change this value. Similarly in Sales Order localized form and Receivables transaction localized form also, User can change the defaulted service type values. However service type cannot be changed when a RMA is created with reference to Order or Invoice. In this case, Service type of the original order will get copied to the RMA order and is shown in view mode only. Service tax functionality in Oracle financials for India White Paper Ver 1.0 17
  • 18. 5.2 SERVICE TYPE REVIEW DURING PERIOD END Option has been provided to capture the Service type for those transactions where it was either not captured during the transactions or could not be captured for any reason. It is recommended that before carrying out settlement, review need to be done using the below mentioned screen. It is also possible to query the existing transaction with service type and modify the same. Service tax functionality in Oracle financials for India White Paper Ver 1.0 18
  • 19. In the above window, User will be able to query the records updated in the Service tax repository. Source LOV will be displaying the values Payables, Receivables, Distribution and Manual. These are the sources from where service tax repository will be updated. User will be able to query the records only with Null service type. Also User has the facility to query the records based on Organization and location combination, transaction from and to dates. On providing the filters, the following form will be opened Service tax functionality in Oracle financials for India White Paper Ver 1.0 19
  • 20. In the above form, Users can update the Service type for the transactions. It canbe updated based on the setup done or a specific service type can be selected. Also by checking the flag “Default only where service type is null”, only those transactions where service type is null will be updated. Otherwise all the transactions will get updated. This form will also display the transaction level details for all the records that were updated in the service tax repository. Hence this form is Service tax repository review form. 5.3 ACCOUNTING REVIEW This form can also be used to view the accounting entries made against Service tax. For all those transactions updated in the repository, on clicking view accounting button, accounting entry for that particular transaction will be displayed. Service tax functionality in Oracle financials for India White Paper Ver 1.0 20
  • 21. Also it may noted that the entries in repository review form and the accoutning entries can be seen only for those transactions updated in repository post application of Service tax by Inventory organizations and Service type patch. SERVICE TAX ACCOUNTING This section provides an overview on the tax accoutning process. Following figure depicts the Accounting required for Taxes. Normally tax accounting happens along with base transaction accounting. This varies when the Tax is deferred and can be recovered or the liability arises only on happening of a particular accounting event in the future. For example, Service Tax recovery is on cash basis. So is the accounting. In such cases, the actual Recovery happens on payments to vendors and liability accounting happens on receipts from the customers. Once the transaction has passed through the recovery and liability event, the next phase is to distribute the credit available under this regime to taxes under other regimes. On the same lines transfers from other regime would reduce the tax liability. The total of recovered amount (net of transferred amounts) is what remains to set-off against the Tax Liability under the regime. The Net Liability is settled by making a payment to the Tax Authority. Following picture depicts the category of accounting events and their flow Service tax functionality in Oracle financials for India White Paper Ver 1.0 21
  • 22. TAX ACCOUNTING PROCESS Purchase Sale Base Transaction Accounting Interim Recovery Interim Liability Accounting Accounting Recovery/Liability Event Recovery Liability Accounting Accounting Distribution Tax Distribution Tax Distribution of Tax Recovered Accounting - Accounting - Entry under different Regimes Entry to reduce to reduce Tax Tax Credit Liability Accounting to Settlement - Set-off of Tax arrive of Net Tax recovered against Tax Liability liability for the Period Payment of Net Payment Tax to the Authorities ACCOUNTING ENTRIES Accounting for Service taxes would be done in two phases. The first would be on the Purchasing and sale event. On initial purchase and sale event, the Service Tax would be debited/credited to an interim account. This debit/credit to Interim account would be reversed on to Recovery/Liability accounts on recovery/liability event. Following matrix gives the scheme of accounting entries that would be created to account Service Tax at each event. The ‘Condition’ field provides information on transaction process or setup variation that causes difference in accounting entries. Service tax functionality in Oracle financials for India White Paper Ver 1.0 22
  • 23. Document Accounting Event Condition Service Tax Accounting Purchase Order Purchase Order Debit: Service Tax Interim Recovery Account Credit: AP Accrual Account Accrue on Receipt Receiving Receive is Set to 'Yes' Deliver Return to Receiving Debit: AP Accrual Account Credit: Service Tax Interim Recovery Account Receiving Return to Vendor Debit: Service Tax Interim Recovery Account Credit: AP Accrual Account Correction Correct- Receive Debit: AP Accrual Account Correct- Return to Credit: Service Tax Interim Recovery Account Vendor Receipt Matched Invoices with 'Accrue on Debit: AP Accrual Account Invoice Invoice Accounting Receipt' Credit: Supplier Liability Account Receipt Matched Invoices with 'Accrue on Debit: Supplier Liability Account Cancellation Receipt' Credit: AP Accrual Account PO Matched Invoices with Accrue on Receipt Debit: Service Tax Interim Recovery Account Invoice Invoice Accounting as ‘No’ Credit: Supplier Liability Account PO Matched Invoices/Period Debit: Supplier Liability Account Adjustment End Accrual Credit: Service Tax Interim Recovery Account PO Matched Invoices/Period Debit: Supplier Liability Account Cancellation End Accrual Credit: Service Tax Interim Recovery Account Debit: Service Tax Recovered Account Credit: Service Tax Interim Recovery Account Prepayment Amount would be in proportion of the Amount Application applied has to Invoice Amount Debit: Service Tax Interim Recovery Account Credit: Service Tax Recovered Account Amount would be in proportion of the Amount Prepayment Unapply Unapplied has to Invoice Amount Debit: Service Tax Recovered Account Credit: Service Tax Interim Recovery Account Amount would be in proportion of the Amount Payments Payment paid has to Invoice Amount Debit: Service Tax Recovered Account Payment Maturity Credit: Service Tax Interim Recovery Account Service tax functionality in Oracle financials for India White Paper Ver 1.0 23
  • 24. Amount would be in proportion of the Amount paid has to Invoice Amount Debit: Service Tax Recovered Account Credit: Service Tax Interim Recovery Account This entry would be created with negative Payment Cancellation amounts Accrue on Receipt Debit: Supplier Liability Account Debit Memo Debit Memo - RTS is Set to 'Yes' Credit: AP Accrual Account Debit: Service Tax Recovered Account Credit: Service Tax Interim Recovery Account This entry would be created with negative Refund amounts Sales Order Sales Order Shipment Pick Release Shipment Debit: Receivable Account Invoicing AR Invoice Accounting Credit: Service Tax Interim Liability Account AR Invoice Debit: Service Tax Interim Liability Account Cancellation Credit: Receivable Account Debit: Service Tax Interim Liability Account Receipt Application Credit: Service Tax Liability Account Debit: Service Tax Liability Accoun Reversal Credit: Service Tax Interim Liability Account Debit: Service Tax Interim Liability Account Credit Memo AR CM Accounting Credit: Receivable Account Debit: Receivable Account AR CM Cancellation Credit: Service Tax Interim Liability Account Refund CENVAT to Debit: Service Tax Recovered Account Settlement Distribution Service Tax Credit: PLA Account Debit: PLA Account Credit: Service Tax Recovered Account Service Tax to PLA Account defined for the organization is Distribution CENVAT used here Payment to Tax Debit: Tax Liability Account Authority Credit: Service Tax Liability Account Accounting Event. This event triggers Tax Accounting. In case of Recoverable Taxes the Tax A Amount is passed to Interim Account R Recovery Event. This event triggers Tax Recovery Accounting and Register Updates Service tax functionality in Oracle financials for India White Paper Ver 1.0 24
  • 25. SERVICE TAX ACCOUTING PROCESS All Accounting events would be accounted when the Base transaction line is being accounted. The ‘India Service Tax Processing’ Concurrent program would process the recovery Accounting events. At each run, the program would create accounting and Service Tax repository entries for all eligible transactions. Service tax functionality in Oracle financials for India White Paper Ver 1.0 25
  • 26. SERVICE TAX DISTRIBUTION This facility has been provided to transfer the excess service tax credit available and set off against the service/excise tax liability, which is permitted under the Cenvat credit rules and Service tax credit rules. User will be able to transfer the service tax credit with in the following permissible combinations: Sr. No. From Org To Org Transfer Type Comments 1 Inventory Organization Inventory Service - Service Handled Organization 2 Operating Unit Inventory Service – Handled Organization Service 3 Inventory Organization Inventory Service – Excise Handled Organization 4 Inventory Organization Inventory Excise – Service Handled Organization It may be noted that combination # 2 specified in the above table is possible only under the scenario where service tax by operating units patch was applied and later on service tax by Inventory organizations is applied. It means that if you are already using the service tax functionality and upgraded to latest patch sets, then for transferring the service tax balances lying in operating units to Inventory organizations, this combination can be used. Post application of the latest patches, it is not possible to transfer service tax credit from one operating unit to other. It may be noted that prior to carrying out the First settlement balances available in operating units have to be nullified. Service tax functionality in Oracle financials for India White Paper Ver 1.0 26
  • 27. User can select the service type against which distribution needs to be carried out. Service Tax type in the destination organization will be the same as the Service Type given in the source organization at header. To confirm the transfer User will have to press the ‘Distribute’ button. Please note that the total of amount(s) transferred to the destination organization have to match the amount transferred from the source organization. Service tax functionality in Oracle financials for India White Paper Ver 1.0 27
  • 28. SERVICE TAX MANUAL ENTRY This functionality is provided as a means for handling exceptional scenarios in your business process that necessitate capturing of such transactions outside the normal transaction cycles. Manual Entry transactions for Service tax may be used for passing Adjustment entries for service tax Recovery / Liability transactions done in the Procure to pay and Order to cash Cycles. Service tax Recovery / Liability, Service tax Payment transactions can also be created directly using this window. It may be noted that for the transaction type payment, no accounting entries would be generated by the system. This is because, the accounting would happen at the time of making the Invoice Payment in payables and the Service Tax - Manual Transaction "Payment" entry is just to enter the payment in to the service tax repository without any accounting entry. Any "Payment" type manual entry, without a corresponding AP Invoice Payment with appropriate accounting distribution, will cause incorrect settlement. Service tax functionality in Oracle financials for India White Paper Ver 1.0 28
  • 29. SERVICE TAX SETTLEMENT Users need to perform the periodic settlement of Service tax to the Authorities. For this purpose, settlement form has been provided. In this form, Users will be able to the process the records for settlement which will generate an AP Invoice against the Service tax authorities. Settlement process should be performed before payment is made to the Service Tax authority and submission of returns. This will ensure that the records are processed for settlement and necessary accounting is passed. The system will automatically create an AP invoice in favor of the Service Tax authority. Users will have to select the Service Tax authority and site for which AP invoice needs to be created. Service tax functionality in Oracle financials for India White Paper Ver 1.0 29
  • 30. Payment made to the Service Tax authorities is made by TR-6 challan, you can capture the TR-6 challan number and challan date in the fields provided. On giving the requisite details, press the ‘Process’ button. On doing this, the system will internally generate distribution entries between different organizations and mark the selected records as ‘settled’. This will also create an AP invoice in favor of the Service Tax authority. Service tax settlement illustration: On performing the settlement process, Users will have to navigate to the Find Settlements screen. Users can find all the settlements performed from this screen. LOV for ‘Settlement Status’ contains 2 values viz. Settlement Status Description Settled This means that AP invoice has been paid and payment has been processed in the ‘Settlement Details’ screen. Payment Due This means the AP invoice has been Service tax functionality in Oracle financials for India White Paper Ver 1.0 30
  • 31. paid/unpaid but the payment has not been processed in the ‘Settlement Details’ screen. On processing the records in the ‘Service Tax Settlement’ screen Users can find out the AP invoice number that has been generated using this screen. On finding out the AP invoice number, they should navigate to AP and pay the invoice. On payment of AP invoice you will again find the AP invoice using the above find window to show the following screen Invoice status will be shown in the above screen. The different statuses are as follows: Invoice Status Description Imported AP invoice has been created and not yet paid Service tax functionality in Oracle financials for India White Paper Ver 1.0 31
  • 32. Partially Paid AP invoice partially paid Paid AP invoice fully paid In Interface Invoice is created but is stuck in the interface Payment processed Indicates that settlement process is completed Once the AP Invoice is paid, Users need to navigate to the above form and check in the process payment flag and click the process payment to ensure that the settlement process is complete. REPORTING The following reports are available currently with respect to Service tax functionality in Financials for India: a) India Service tax Report b) India – Service tax credit register report. c) India Service tax Pending Liability report d) India Service tax pending recovery report e) India Service tax ST3 report. 1.2 India Service tax report This report display transactions leading to Service Tax liability. Only those Invoices, which have Service Tax Type of Taxes, and for which Receipt has been assigned will be considered for this report Service tax functionality in Oracle financials for India White Paper Ver 1.0 32
  • 33. 1.3 India Service tax Credit register report This report lists the transactions from which service tax credit was availed. Service tax functionality in Oracle financials for India White Paper Ver 1.0 33
  • 34. 1.4 India Service tax Pending Liability Report This report shows the AR transactions where in Service tax type of taxes have been used and receipt is not yet applied for those transactions. Service tax functionality in Oracle financials for India White Paper Ver 1.0 34
  • 35. 1.5 India Service tax pending recovery report This report displays the AP Invoices where in Service tax type of taxes are used and which are not yet paid. Service tax functionality in Oracle financials for India White Paper Ver 1.0 35
  • 36. 1.6 India Service tax ST3 report This Report gives you the Service Tax repository data in ST3 Format. Service tax functionality in Oracle financials for India White Paper Ver 1.0 36
  • 37. It may be noted that this report output will capture data only to the extent relevant input data is entered in the system. For example as per the format provided by Authorities, in the report output, User has to enter details like exemptions availed, abatement etc., which are not captured in the system and hence the same columns in the report will not display any values. 11. DIAGNOSTIC SCRIPTS Diagnostic Scripts provides an overview on troubleshooting the service tax related issues using the diagnostic scripts provided in metalink note # 402711.1 (Financials for India Diagnostic scripts). 11.1 Interpreting PO-AP Diagnostic Scripts Script Name: loc_rec_po11i_4.sql The above script needs to be run for a receipt number and organization_id. This script output shows the receipt transactions details and the relevant setups done. In the above script, the following table details are relevant with respect to Service tax: 1. Receipt details: From the tables JA_IN_RECEIPT_LINES and JA_IN_RECEIPT_TAX_LINES, receipt line details and the taxes attached to the receipt line can be verified. 2. Tax code Setup: From the table 'JA_IN_TAX_CODES', you would know the tax type of all the taxes attached to the shipment lines of the receipts. a. Tax_account_id: When the charge account is specified with Mod_cr_percentage less than ‘100’, non recoverable amount will be apportioned to this account. b. Modifiable_flag: If 'Y' allows to modify the tax at transaction level. c. Mod_cr_percentage: For excise taxes if the %=100 then the Receipt will appear in Claim CENVAT screen and CENVAT, Excise registers will be generated. 3. Financials for India Organization setup details: The 'Additional Organization Information' setup details can be had for that particular organization from the table 'ja_in_hr_organization_units'. Script Name: loc_aplist11i.sql The above script needs to be run for an Invoice_id (AP Invoice) and the vendor_id. This script lists the table level details for an AP Invoice and the relevant setups done. In the above script, the following table details are relevant with respect to Service tax: 1. Regime registration setup details: Service tax functionality in Oracle financials for India White Paper Ver 1.0 37
  • 38. From the tables JAI_RGM_REGNS and JAI_RGM_PARTIES, regime registration setup details done at inventory organization level can be verified. 2. Service tax Repository details: JAI_RGM_TRX_REFS table will get populated when the invoice is accounted and the India – Service tax processor concurrent program is run successfully. This table shows the service tax amounts populated in the AP Invoice. JAI_RGM_TRX_RECORDS table will get populated when the invoice is paid and the India – Service tax processor concurrent program is run successfully. This is the table that holds the service tax repository data. Service tax functionality in Oracle financials for India White Paper Ver 1.0 38