Your SlideShare is downloading. ×

Benefits of a Virtual Data Room

298

Published on

If you’re considering a virtual data room for your business, you may be pondering on what the benefits of the data room or over a general file sharing service. It’s a common question, and a good one …

If you’re considering a virtual data room for your business, you may be pondering on what the benefits of the data room or over a general file sharing service. It’s a common question, and a good one at that.

Published in: Technology
0 Comments
1 Like
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total Views
298
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
3
Comments
0
Likes
1
Embeds 0
No embeds

Report content
Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
No notes for slide

Transcript

  • 1. If you’re considering a virtual data room for your business, you may be pondering on what the benefits of the data room or over a general file sharing service. It’s a common question, and a good one at that. Here, you’ll find out what those differences are as well as the benefits of using a virtual data room for your file sharing needs. Comparison to General File Sharing Services: Google Drive, Dropbox and Evernote are great services for everyday users. They provide storage space for photos, personal documents, music and more without taking up valuable space on a computer hard drive. The syncing ability means that consumers have access to their most updated files from all of their devices. The downside to these services is that they offer very little in the way of security. This is problematic for businesses that deal with sensitive documents.
  • 2. What Types of Businesses Use Virtual Data Rooms? Although most types of businesses can benefit from a secure virtual storage area for their sensitive documents and files, there are certain types of transactions that require these services more frequently than others do. These include mergers and acquisitions, clinical trials, legal transactions and any business that requires due diligence when it comes to having audit trails for their files. Compliance and Due Diligence: The benefit of a good virtual data room is that it complies with regulations set forth by federal and state governments for maintaining a record of access and changes to files. A virtual data room automatically creates these audit trails, so there’s never a question of when files were accessed or changed when it is placed in a virtual data room. That means that any time an agency request records of file access or changes, it can readily be provided for the data recorded in the virtual data room.
  • 3. Multiple Users: You’re not limited to only allowing an administrator to upload and view files in the virtual data room. Multiple users can have access, and the administrator controls the level of access that each person has. Privileges can be set to view online only or to allow the user to download and save the file. This is much more secure option than simply sharing a link with others.
  • 4. Encryption and Watermarking: When it comes to documents involving sensitive or confidential information, legal matters or important transactions, you want to provide the highest level of security and trust. A virtual data room such as the one provided by Citrix ShareFile encrypts files to prevent them from unauthorized access or changes. You’ll also be able to watermark your files to ensure that no one can take them and claim them as their own. Virtual data rooms make it easy to manage sensitive documents in a secure way by restricting permissions and providing encrypted file storage. When security is not a priority, a general file sharing service will do. However, if privacy and security are important to you and your business, a virtual data room is the way to go for sharing files. For Logitrain Reviews:- https://www.facebook.com/LogitrainAustralia http://www.youtube.com/watch?v=np8ZDdfJi5A

×