1. By Khaled Al-Sham’aa

2. Why Google Docs?
 Import existing docs, or create new ones from scratch.
 Edit documents, spreadsheets and presentations from
anywhere.
 Share docs online and collaborate instantly.
 Store docs securely online.
 Eliminate confusing email attachments and version-
control issues.
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3. Getting Started
 Import and export these file types: xls, csv, txt and
ods. You can also export data to a PDF or an HTML file.
 Format your cells and edit formulas so you can
calculate results and make your data look the way you
want it.
 Chat in real time with others who are editing your
spreadsheet.
 Embed a spreadsheet, or a section of a spreadsheet, in
your blog or website.
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4. Creating a Spreadsheet
 To start using Google Spreadsheets, simply sign in
with your Google Account. (If you use Gmail, you
already have an account).
 To create a new spreadsheet,
go to http://docs.google.com,
click the Create new drop-down
menu, and select Spreadsheet.
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5. Uploading a Spreadsheet (1)
 You can upload an existing spreadsheet to Google
Spreadsheets at any time. Here’s how:
1. Click the Upload button at the top of the sidebar in
your Docs list page.
2. Click Browse and select the spreadsheet.
3. Click Open.
4. Click Upload File. The uploaded file appears in your
Docs list.
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6. Uploading a Spreadsheet (2)
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7. Saving a Spreadsheet
 Click the Save button in the top right corner of the
spreadsheet, enter a name for the spreadsheet in the
window that appears, and click OK. When your
spreadsheet is saved, it will appear in your Docs list.
 Google Docs
auto-saves your
spreadsheet multiple
times each minute.
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8. Formulas and Functions

9. Access from anywhere
 Because your docs are stored securely online. You can
access them from anywhere, from any computer with
an Internet connection and a standard browser.
 It’s easy to export or download your spreadsheet in a
variety of formats, including XLS, HTML, PDF, CSV,
TXT and others – just open your spreadsheet and
select Download as option from File menu. You’ll see
file types, select a file type for download, then click
OK.
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10. Collaborate with others (1)
 You can share your spreadsheet with your co-workers
by click the Share drop-down menu in the top right
corner of the page and follow these instructions:
1. Select Invite people …
2. Select To edit or To view, depending on your
preference.
3. Enter the email addresses that you’d like to add.
4. If you’d like to add a message to your invitation, enter
some text and click Send. To skip sending an
invitation, click Add without sending invitation.
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11. Collaborate with others (2)
 In the share dialog, you can check who has access to
your spreadsheet, remove collaborators and viewers,
and change editing rights.
 By click Revision tab in your
spreadsheet you can track who
changed what, and when.
 50 people may simultaneously
edit and/or view a spreadsheet.
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12. Publish to the web
 Once you’re done creating and editing your spreadsheet,
you can publish it to a webpage. Just click the Share
drop-down menu on the top right and choose Publish
as webpage. Then, click Publish now.
 Then, everyone you choose can access your spreadsheet
by entering the URL you send them into their browser’s
address bar.
 You can un-publish
at any time.
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13. Embedding and Gadgets
 Once you publish your spreadsheet a unique URL is
generated.
 You can use this URL to embed the spreadsheet on
your website or blog.
 You can insert gadgets to display your spreadsheet data
in a more visual way. From your spreadsheet, simply
select Insert > Gadget. Then, the Add a Gadget
window appears, where you can select gadgets in a
number of categories, including charts, tables, and
maps.
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14. Charts Gadget
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15. Collect data with forms (1)
 With Google Docs, you can quickly create a form to
send out to your colleagues, and keep track of the
answers in one spreadsheet:
1. Click the Form drop-down
menu and select Create a form.
2. In the form template that
opens, you can add any
questions using a variety
of question types (multiple
choice, checkboxes, etc.)
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16. Collect data with forms (2)
 You can embed your form in an email, and
respondents’ answer will be added automatically to a
spreadsheet, so collecting the data you need is a snap.
3. Click Email this form once you’ve finished adding
your questions.
4. Add the email addresses of the people to whom you
want to send this form.
5. Click Send.
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17. Thank you
 No connectivity? No problem. Click on the Offline link
to access your docs when you’re not connected to the
Internet.
 Learn more at: http://docs.google.com/support
 Join the Google Docs Help Group to ask questions and
learn more about how others are using Google Docs:
http://groups.google.com/group/GoogleDocs
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