Uganda, Macerudet, School building construction, NGO, funding

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UGANDA EDUCATION CONSTRUCTION DEVELOPMENT
PROJECT CONCEPT PROPOSAL FOR SCHOOL CONSTRUCTION BUILDING
1. Country: Uganda 2. Focal Area: School
Building Construction
3. Project Title:
Students hostels and staff quarters Building
project
4. Implementing Agency:
Mmanze centre for rural development and
training (MACERUDET)
5. Donor Agencies: Seeking donor
funds locally and internationally.
6. Total Project Cost: Euros
250,000
Seeking external donor aid of Euros 100,000
7. Financing
Funding from internal / external sources.
Construction managed and supervised by
local stakeholder -MACERUDET.
Process and budget spending observed by
external funding organization.
Actual site visit during construction if
required by external funder.
8. Project Duration: Two years from
2013 (3Q)

2. 9. Background
It is the MIllenium Development Goals (MDGs) of 2000, which wants to see a better , safer
and freer world. The eight MDGs in areas of sanitation, education , infant mortality ,
gender parity and poverty - hunger and environmental sustainability tries to bridge and
eradicate developing countries' struggles.
Achieving universal school education in a conducive environment is MDG number two. It
has to be the responsibility of everyone to universally try to achieve this goal in all
developing countries. It is not the effort of one but all combined to achieve this target.
According to the Report on the development of Education as presented by the Ministry of
Ugandan Education and Sports in May 2001, there are a number of factors to be noted. Two
decades of war have seen strife and a vastly poor emphasis on the education system. This
includes , poor enrollment and high dropout rates coupled with low completion rates (35%) at
primary school level. With various educational reforms taken years after, there was more
emphasis on :
-classroom construction , providing free education , grant aiding of primary schools and
increasing tertiary institutions and universities.
However , in the year 2009, another study undertaken by Christine Hannon outlined that
difficulties facing teachers were still , overcrowded schools and classrooms , poor salaries,
lack of teaching and learning materials , too few classrooms and labs , schools are
inadequately funded and poorly managed and run. Educational needs are a privilege. to the
few who can afford it due to scarce resources.
The following project proposal is an outline of the MACERUDET community and its struggle
to provide a conducive and safer environment to help its students learn , achieve and seek to
break the poverty cycle through education. It is a proposal to help Ugandan students have
classrooms and dormitories.
Current Situation
Mmanze Secondary School built by MACRUDET , is a day and boarding school with
about five hundred students. It operates on a minimal extent due to lack of accommodation
facilities.

3. 350 students are located on the school premises in buildings which are supposed to
serve as classrooms. The students are overcrowded in the rooms which is a risk
hazard to lives and property.
30 teaching and 10 non teaching staff are not accommodated at school due to the lack of
accommodation.
This non accommodation creates problems for teachers to be available at the school
since daily transport is irregular, expensive and unreliable.
The nearby primary school with 10 teachers and BUSAAWA-MMANZE health centre
III with 18 staff members have no accommodation. These will be part of our
complimentary services offered to them in the future , thus enabling our self
sufficiency.
Students are losing educational opportunities because many live far from the school.
These long distances are also causing too much time spent on commuting for
teachers and this takes up teaching time which affects the students daily.
MACERUDET is the local NGO in Uganda to initiate and operate this project for
improving educational conditions in Ugandan rural community thus improving lives for the
better. Our mission at this time is to provide excellent accommodation services to our
customers. Ultimately , this will result in providing a self sufficient returns for funding our
own organization.

4. 10. Project Objective
The proposed project seeks to build a student hostel and staff quarter to accommodate 500
students and 50 staff members and to launch complimentary business services with the
local community which will eventually lead to a self funded profitable organization.
Specific Objectives
 Build student hostels to accommodate 500 students
 Build staff quarters to accommodate 50 staff members
 Establish seven complementary businesses at the constructed hostels
11. Project Description
The project aims to achieve the following expected outputs:
 Methods of achieving self sufficiency in the long term by vigorously undertaking
additional services such as hair dressing, computer services, phone charging,
stationery and edibles sales, mobile money and pay phone services.
 Institutional capacity of internal and external stakeholders to collaborate ,
participate and understand the needs of the rural classroom project and the teaching
needs required.
 Better development and social empowerment chances for improved
livelihoods of rural Ugandas growing population.
In order to facilitate the achievement of the above outputs, the project will consist of three
components.

5. Component 1. Achieving self sufficiency through established means to ensure financial
independency which will help sustain livelihoods in rural Uganda.
Activities :
1.1 Facilitate promotion of use of classroom and facilities after hours by commercial
licensed operators. The accommodation structure will provide for use such as hairdressing
salon, computer parts shop etc . The challenge would be to find new or existing businesses
interested in this arrangement , but MACERUDET has done its initial feasibility studies
and found that demand for preexisting buildings for let are high in rural Uganda. Thus,
promotions and marketing in the form of posters, brochures, leaflets, website advertising,
print media and word of mouth advertising will be done heavily.
1.2 To prepare necessary sales rates for the use of the premise.
1.3 To have the necessary staff requirements, paperwork and property use guidelines in
order to ease the commercial use of the buildings process.
Component 2. Institutional capacity of internal and external stakeholders to collaborate ,
participate and understand the needs of the rural classroom project and the teaching needs
required.
Activities :
2.1 A collaboration of meetings , forums , gatherings and activities will be held with all
internal and external stakeholders to ensure all parties are kept updated with
MACERUDET 's achievements and focus to drive the rural classroom project forward.
2.2 Formulation of three year plans by MACERUDET in advancing the rural classroom
project and its teaching needs for the future.
2.3 Implement active plans arising from the three year plans in consultation with all
stakeholders.
2.4 Provide a consultative dialogue forum with students , parents and teachers to present
forward issues of education affecting all.
Component 3: Better development and social empowerment chances for
improved livelihoods of rural Ugandas growing population.
Activities:

6. 3.1 Data collection and needs analysis to be compiled outlining avenues for development
and social empowerment of Ugandas poor.
3.2 Possible self funding and fundraising initiatives to be brought about to help the
marginalized communities.
3.3 Increased emphasis to be placed on educational opportunities for Ugandas poor and
combating educational barriers.

7. 12. Project Implementation.
The project will be run under the jurisdiction of MACERUDET. All administrative and technical aspects of
the project will be done in collaboration with the funding agency. There will be a. Joint Coordinating
Committee (JCC ) which will be established to oversee the use of funding and the physical development of
the project.
12.1 Functions of the JCC
The JCC will be formed at the beginning of the project to oversee the project implementation and its inputs. It
will remain separate from the MACERUDET in order to ensure transparency and authenticity of funds
utilised.
The JCC will convene as needed to discuss project workplans , overall project work progress.and to review
any project issues that arise.
12.2 Membership
Members will be representatives from the teaching body , MACERUDET , parents association, the funding
agency and a student representative.
13. Evaluation Assessment
The overall relevance of the project is considered high taking into effect the importance of education in todays
world. This evaluation is considered from five viewpoints of relevance, sustainability, efficiency ,
effectiveness and impact.
13.1 Relevance
The relevance of this project is considered high. The project purpose and overall goal are in . line with trying
to eradicate obstacles to providing access to education for all , which is a universal Millenium Development
goal.
The project follows development progress attempts in rural Uganda which urgently needs funding to go
on. Developing rural regions and improving administrative and institutional. capacities of these rural
regions is a priority area for donor agencies.
The target group of the project is the schoolchildren who do not have a classroom. To have proper access
to reliable and regular education and teaching staff is of top priority to the schoolchildren. Therefore , the
target group is appropriately selected and the project meets the needs of the target group.
13.2 Effectiveness
The effectiveness is expected to be high. The project logically designed project purpose and. outputs. Overall
capacity of developing staff institutional capacity from project planning , implementation and monitoring will
be developed by the outputs.

8. 13.3 Efficiency
The efficiency is expected to be high. The main actors to conduct all project activities are expected to be
MACERUDET staff. In other words , their capacity will be improved through learning. Also, no special
equipment or machinery will be required for this project.
13.4 Impact
The following impacts are foreseen. The construction and development of schools will directly impact the
access to education for rural Uganda population. This will directly affect MDG2 which is access to universal
education. Thus , the probability to achieve this goal is high.
The implementation of this project will assist in the administrative and institutionalisation capacity of
MACERUDET staff and this will assist them in using these skills and knowledge in the future. Since this will
help in the development of provincial staff the impact probability from this is high.
This pilot project is also expected to start a collaborative small scale side business with potential
commercial businesses. This will improve incomes of the rural poor community.
13.5 Sustainability
Sustainability is expected to be high. With the improved capacity and skills of MACERUDET. staff
increased upon the implementation of the project , the project will sustain itself . The self
sufficiency concept is to make self funding possible in the future.

9. 14. Budget Summary
YEAR 1. YEAR 2
note : (See attached Business plan for details on budget)
100,000 Euros need to be funded from external sources. 60,000 Euros in the first year and
40,000 Euros in the second year.
The initial investment plan is divided into two main components. The locally available resources valued at
65,453 Euros and the factory made resources valued at 60,000 Euros during year I. We propose to construct
two one storeyed blocks with a capacity of 250 each. The constructed hostels will be furnished with 250 beads
(Double deckers to be used by 500 students). We also propose to construct two one storeyed blocks to
accommodate 25 staff members each. In addition to the above investments, we propose to construct a semi
underground water tank with a capacity of 600,000 litres to provide the students with safe clean nearby water.
During year I, we propose to construct one students' block and one staff quarters' block valued at
Ug shs. 401,450,000. Equivalent to 125,453 Euros.
INITIAL INVESTMENT PLAN IS EXPECTED TO BE AS FOLLOWS DURING YEAR I AND II:
Land valued at 40,000,000 ug.shs Latrine valued at 20,000,000 ug.shs
Year I investment valued at 401,450,000 ug.shs
Year ii investment valued at 336,000,000 ug.shs
Total business initial investment is valued at 797,450,000 ug.shs equivalent to 249,203 Euros
Internal 84,203 Euros 65,000 Euros
External 60,000 Euros 40,000 Euros

10. PROPOSED BUDGET SUMMARY

14. PROPOSED WORK PLAN
INVESTMENT FIGURES

16. EXPENDITURE FIGURES
15. Sustainability Activities Matrix
Factor Possible Key Issue Impact on
Sustainability
Proposed strategy Effect of
implemented
strategy

17. Management and
organization
Weak
planning ,
contracting
And
Supervision
Misuse , undirected
use
resulting inlow
sustainability
Form maintenance
Teams and provide
on the job gudiance.
Develop technical
and tendering
Policies /
Procedures.
Local maintenance
teams available ,
Documented policies
and standards in place.
Better accountability
Sense of ownership
Better Monitoring
of project.
Financial No funds
available for
maintenance and
development
Failure to
do Repairs
Build and
grow.
sustainability issues
arise
Build infrastucture
needing cheap
maintenance.
Ensure cheap good
quality local
material use.
Ensure funds
available for use
Cheaper buildings
developed costing
Less maintenance.
Funds available as
needed for
development and
Construction.
Social,
gender and
Culture
Key person
dependence.
Issues
solving
reliant on
MACERUDET
Director.
Problems
likely to
appear
when
Director is
unavailable
Establish A team
(JCC )
Establish staff
to work with at
provinicial and
national level
Team approach
No dependence
Central monitoring
of activities , policies
and standards.
16. Evaluation Plan
In addition to reviewing and evaluating the progress of the program by using our set goals, we will be
evaluated in several ways. Our process objectives will be measured by: · 100 percent of the clients
will live in a safe transitional home setting where they will learn the necessary living skills needed to
live out on their own within the community. · All clients will fill out surveys on the transitional
services provided to them and the knowledge they gained to successfully live on their own before
they exit the program, the program director and staff will review surveys. · The program director as
well as an outside evaluator will continue reviewing of the goals and objectives of the grant. ·
Surveys filled out by the clients will give feedback on the program and staff. · All clients will be
referred to outside agencies that will provide them with extra help and support that will enable them
to continue independent living. Our outcome objectives will be measured by: · Seventy percent of the
clients will successfully learn to live on their own, within six months after they begin program, the
remaining thirty percent, within a twelve month period. · Ninety-five percent of the clients will learn
the necessary skills needed to prevent reinstitutionalization and obtain outside help from other
agencies to make that happen, before they exit the program. · Eighty-five to ninety-five percent of the
clients will gain information needed to self-advocate for him or her self while they are living out
within the community, after their completion of the program. · Eighty-five percent of the clients will
be able to successfully remain living independently within the community a year after they finish the
program.