Major Recommendations from the National Workshop on Disaster PreparednessEndorsed by the CNDRC 16 April 2010<br />There we...
A.Recommendations on Institutional Strengthening<br />
B.	 Recommendations on Response Preparedness<br />
C.	 Recommendations on Response Coordination and Monitoring<br />
D.	Recommendations on Information Management, joint Assessment and Public Awareness <br />
District Lead Support Agency (DLSA) Mapping for District Disaster Preparedness Initiatives - 2010<br />
Responsibilities of District Lead Support Agency (ToR) <br />Support district DP planning exercises in collaboration with ...
Mapping of the District Lead Support Agency for District DP Planning Activities in 2010<br />
Guidance Note <br />For Preparing the District Preparedness Planning <br />(DP Plan)<br />
Objectives<br /><ul><li>Provide DDRC to provide the tools on the disaster response preparedness planning activities,
Achieve a common strategy on district disaster preparedness activities among the national, regional and district level age...
Designed to help District Authorities, NGOs and UN agencies to manage response effectively during the disasters, </li></li...
How to Use Guidelines<br />Preparedness Calendar for coordination meetings:<br /><ul><li>The Guideline suggests at least t...
Review the vulnerable VDCs
Instruct agencies and government staff to collect key preparedness information.
Review  and update reports on preparedness presented to DDRC/CDO
Set schedule for flood response coordination meetings
Review the further need of meetings  -can be more than 3 meetings,
Etc….</li></li></ul><li>Suggested Meeting Schedules <br />Preparedness Calendar for coordination meetings:<br /><ul><li>Th...
Suggested Key Documents<br />Maps<br /><ul><li>District map: road network, river system, VDC boundaries; settlement; 2007-...
District report on last years flood; and other flood years;
Who What Where Mapping of I/NGOs and UN programs (3 “W”)
Minutes of Flood Response Review Workshops
Meeting Support Documents
Agenda  for 1st, 2nd, 3rd and additional flood preparedness meeting ;
Attendance form ;
Meeting minute format ;</li></li></ul><li>Contd. Key Document <br />Preparedness Documents<br /><ul><li>Flood Preparedness...
List of VDCs for identifying those with flood risk;
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6 key recom from cndrc meeting on preparedness

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6 key recom from cndrc meeting on preparedness

  1. 1. Major Recommendations from the National Workshop on Disaster PreparednessEndorsed by the CNDRC 16 April 2010<br />There were a total of 58 recommendations from the 26 district level Lesson Learned Workshops and 2 Regional Workshops held at the end of 2009 and in the beginning of 2010 (website)<br />Now, tried to summarize in the following 21 recommendations from MOHA and other humanitarian partners (website)<br />
  2. 2. A.Recommendations on Institutional Strengthening<br />
  3. 3. B. Recommendations on Response Preparedness<br />
  4. 4. C. Recommendations on Response Coordination and Monitoring<br />
  5. 5. D. Recommendations on Information Management, joint Assessment and Public Awareness <br />
  6. 6. District Lead Support Agency (DLSA) Mapping for District Disaster Preparedness Initiatives - 2010<br />
  7. 7. Responsibilities of District Lead Support Agency (ToR) <br />Support district DP planning exercises in collaboration with all the actors<br />Brief on objective and outcomes of the workshop to all stakeholder<br />Coordinate with DDRC and organize series of meeting before workshop<br />Coordinate/provide support - technical and financial, data collection<br />Orientation on key principles of minimum standards for effective response <br />Consider the successes, challenges and gaps highlighted from the past<br />Ensure participation of all cluster leads/members and other stakeholders<br />Share the outputs of the DRR initiatives with IASC <br />The information will be posted on the website -NIP for wider communication<br />
  8. 8. Mapping of the District Lead Support Agency for District DP Planning Activities in 2010<br />
  9. 9.
  10. 10. Guidance Note <br />For Preparing the District Preparedness Planning <br />(DP Plan)<br />
  11. 11. Objectives<br /><ul><li>Provide DDRC to provide the tools on the disaster response preparedness planning activities,
  12. 12. Achieve a common strategy on district disaster preparedness activities among the national, regional and district level agencies, and
  13. 13. Designed to help District Authorities, NGOs and UN agencies to manage response effectively during the disasters, </li></li></ul><li>Assumptions/Outcomes of from the Guidance Note<br />Preparedness Calendar will be ready at DDRC level (a series of meeting) for coordination Meetings<br />Listing the documents and maps required for response preparedness <br />All documents mentioned in this guidance note are the only suggestions,<br />Resource mapping –agency level <br />Nomination of focal person in every agency,<br />Strengthen the cluster approach for the response<br />Strengthen coordination mechanisms at the DDRC level <br />
  14. 14. How to Use Guidelines<br />Preparedness Calendar for coordination meetings:<br /><ul><li>The Guideline suggests at least three meetings (agenda suggested)
  15. 15. Review the vulnerable VDCs
  16. 16. Instruct agencies and government staff to collect key preparedness information.
  17. 17. Review and update reports on preparedness presented to DDRC/CDO
  18. 18. Set schedule for flood response coordination meetings
  19. 19. Review the further need of meetings -can be more than 3 meetings,
  20. 20. Etc….</li></li></ul><li>Suggested Meeting Schedules <br />Preparedness Calendar for coordination meetings:<br /><ul><li>The Guideline suggests at least three + meetings (agenda suggested):</li></ul>First Meeting: Review vulnerable VDCs and instruct agencies and government staff to collect key preparedness information.<br />Second Meeting: Review reports on preparedness information presented to DDRC and CDO<br />Third Meeting: Review updated reports on preparedness information presented to DDRC and CDO and set schedule for flood response coordination meetings.<br />“N” number of Meeting: As per the need, it can be extended the meetings, <br />
  21. 21. Suggested Key Documents<br />Maps<br /><ul><li>District map: road network, river system, VDC boundaries; settlement; 2007-9 flood affected areas;</li></ul>Suggested Documents<br /><ul><li>District demographic information (census data)
  22. 22. District report on last years flood; and other flood years;
  23. 23. Who What Where Mapping of I/NGOs and UN programs (3 “W”)
  24. 24. Minutes of Flood Response Review Workshops
  25. 25. Meeting Support Documents
  26. 26. Agenda for 1st, 2nd, 3rd and additional flood preparedness meeting ;
  27. 27. Attendance form ;
  28. 28. Meeting minute format ;</li></li></ul><li>Contd. Key Document <br />Preparedness Documents<br /><ul><li>Flood Preparedness Calendar;
  29. 29. List of VDCs for identifying those with flood risk;
  30. 30. Resource Mapping
  31. 31. Terms of Reference (ToR) of cluster lead/co-lead
  32. 32. Sharing of National Legislative documents
  33. 33. Contact database for distribution (www.un.org.np) </li></ul>Flood Response Coordination<br /><ul><li>Daily / Weekly Monitoring Report Format (suggested)
  34. 34. Geographic division of responsibilities format (suggested)</li></li></ul><li>Agenda for 1st Preparedness Meeting<br />Review the reports of lesson learned workshop, previous meeting minutes, District map showing road, river, VDC & 2009 flood affected areas<br />Identify disaster vulnerable VDC/wards and its’ potential impact <br />Resource mapping: Who What Where …agencies with resources,<br />Identification of evacuation sites or shelter areas during disasters<br />Discussion to campaign Disaster Information Awareness Package, <br />Discussion with VDC level Disaster Management Committees<br />Identify the cluster leads/co-leads and agree on its’ ToR<br />Contact list of all humanitarian actors in the district (suggested),<br />Date, time and venue of Next Meeting<br />
  35. 35. Agenda for 2nd Preparedness Meeting<br />Review Flood Preparedness Calendar;<br />Report on Identification of Disaster Risk VDCs and Wards<br />Reports from cluster leads<br />Report on Available Response Resources and discussion<br />Review of Emergency Fund and Emergency Fund Needs<br />Report on ongoing activities<br /><ul><li>Identification of evacuation sites or Shelters
  36. 36. Public Information Campaign
  37. 37. Identification and repair of drainage systems
  38. 38. Formation of VDC level Response Committees</li></ul>Date, time, and Next Meeting<br />
  39. 39. Agenda for 3rd Preparedness Meeting<br />Review Flood Preparedness Calendar;<br />Report on Identification of Disaster Risk VDCs and Wards<br />Reports from cluster leads<br />Report on Available Response Resources and discussion of Response Resources<br />Review of Emergency Fund and Emergency Fund Needs<br />Report on ongoing activities<br /><ul><li>Identification of evacuation sites or Shelters
  40. 40. Public Information Campaign
  41. 41. Identification and repair of drainage systems
  42. 42. Formation of VDC level Response Committees</li></ul>Date, time, and Next Meeting<br />
  43. 43. Format #1: Resource Mapping Format<br />(to be filled by each agency and submitted to DDRC)<br />Name of Agency_________________ Location of Stocks:__________________<br />Date of Report: ______________________<br />
  44. 44. Format #2Potential Partners for flood response:<br />
  45. 45. Format #3: Sector Leads for flood response<br />
  46. 46. Format: Daily / Weekly Reporting<br />To _________________________ From____________________<br />Copied ___________________________ Date of Report:_______<br />Period Covered (which date to which date): __________________<br />Area Covered by Report (District, VDCs, etc): ______________<br />Needs Identification: <br /><ul><li>VDCs affected, number of beneficiaries identified, houses destroyed, etc</li></ul>Assistance Provided: Services and materials provided by <br /><ul><li>GoN, NRCS, I/NGOs, UN, Pvt Companies and others ….</li></ul>Assistance Planned (services and materials provided by GoN, NRCS, I/NGOs, UN, Others etc..)<br />Gaps:_______________________________<br />
  47. 47. Geographic Division of Responsibilities:<br />
  48. 48. Thank You<br />
  49. 49. Thank You<br />

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