1. AFC Board Orientation – Session I
Agency Mission, Board Duties
Board Operations, Bylaws, Budget/Finance

2. Session Overview
 AFC Mission, Values and Vision
 Board Duties
 Bylaws
 Board Operations
 Budget and Finance
 Discussion

3. AFC Values:
- Commitment to the mission
- Confidentiality and empowerment through self-determination
- Respect for the worth and dignity of all, especially people affected by
HIV/AIDS
- Respect for pluralism and diversity
- Accountability to all stakeholders
- Inclusiveness and social justice
- Transparency, integrity and honesty
- Responsible stewardship of resources
Mission: The mission of the
AIDS Foundation of Chicago is to
lead the fight against HIV/AIDS and
improve the lives of people affected
by the epidemic.
Vision: The vision of the AIDS Foundation of Chicago is to lead the fight
against the epidemic by maximizing:
Inspiration – engendering awareness, concern and engagement to fight
HIV/AIDS
Innovation – spurring creative approaches to achieve mission
Impact – rigorously focusing on improved outcomes
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4. Board Duties: Full Participation
Individualized to each member, including:
 Giving
 Contacts/network
 Skills/ideas
 Guidance and fiduciary oversight
 Meeting participation
 Committee participation

5. Power of Directors (Bylaws Section 3.1)
 Overall policy, plans and goals
 Legal matters involving the Corporation
 Personnel policies and business decisions
 Fund raising
 Administration of funds

6. Board: Annual Cycle
 Board retreat (January)
 Approve annual budget (June)
 Slate new Board members (October)
 Board meetings (Feb, April, June, Aug, Oct)
 Annual meeting (November)

7. Board: Other Duties
 Monitor financial performance (quarterly)
 Assist with fundraising, planning, policy and
programmatic development (ongoing)
 Support Board committees (ongoing)
 Policy position statements (as needed)
 Select and supervise President/CEO (ongoing)

8. Bylaws – Last Updated 2011
 Directors serve 2-year terms
 No fewer than 41 and no more than 46
 Quorum: 50% of directors
 Standing Committees: Finance, Development,
Governance and Executive
 Officers: Chair, Vice Chairs, Treasurer, Secretary
 Officers are elected annually; no more than 3
consecutive terms
 Bylaws names Service Providers Council as
standing advisory group

9. Operations: boardnetwork.org
 Online Board communications tool
 www.BOARDnetWORK.org
 Access to:
 Board meeting calendar
 Board meeting information
 Agenda, minutes, hand-outs
 Board contact information

10. Board Info AFC Needs
 Confidentiality Statement (annually)
 Form 990 Statement (annually)
 Conflict of Interest Statement (annually)
 Communications preference form (annually)
 Demographics form (optional)
 Resume/Bio/Photo (optional)
 Criminal background investigation (once)

11. Finding your way around boardnetwork.org
Tabs from left to right:
HOME: Upcoming Meetings & Events (houses
meeting agenda, meeting documents)
CALENDAR: current and previous meeting materials
DOCUMENTS: Go to Corporate Documents for
annual reports, articles of incorporation, Bylaws
ADDRESS BOOK: Contact info for current Board
members

12. Budget and Finance
Baseline:
 Fiscal year: July 1 – June 30
 $23 million annual budget
 68% (nearly $16 million) in grants and contracts to
agency partners
 $7.3 million supports central operations and
programs

13. Private Revenue Sources—Net
of Fundraising Expense
 Direct Contributions: Individual gifts, direct mail,
bequests
 Foundations/Corporations: Grant awards, restricted
and unrestricted (excludes event sponsorship)
 Gala: Annual dinner
 Team to End AIDS: Pledge driven endurance sports
training
 Run & Walk: Pledge driven annual event
 World of Chocolate: Annual World AIDS Day event

14. Other Income
 Fee for Service – DRS: Illinois Department of
Rehabilitation Services fee-for-service contract for
case management
 Abt/CDC Fees: MSM Testing Initiative, fee-for-
service
 Investment Income: Fund for the Future and other
reserves
 Other: Staff honoraria, membership payments to
AFC’s Prevention Justice Alliance, etc.

15. Public Sources
 Chicago Department of Public Health
 Chicago Department of Family & Support Services
 Illinois Department of Public Health
 Illinois Department of Human Services
 U.S. Dept of Housing & Urban Development
 U.S. Substance Abuse & Mental Health Services
Administration

16. Grants and Contracts
GRANTS – noted after Operating Expenses
 Responsive: Private competitive grantmaking - $105,000 in
FY13 (projected)
Designated: Private pass-through grants to our partners on
designated service projects - $1.3 million in FY13 (projected)
PUBLIC CONTRACTS – gross and net income noted in
Income Category
 Public Source Subcontracts - $14.4 million in FY13 (projected)

17. Operating Expenses
 Salary and Benefits – all AFC personnel
 Occupancy – rent, utilities, building expense
 Professional services – consultants and service
contracts for payroll, employee benefits, intern costs,
etc.
 Other Contractual – vendors and consultants required
on public and private grants (100% chargeable to grant)
 Subscriptions, Dues & Advertisement – coalition
memberships, IT service subscriptions, employment ads

18. Operating Expenses continued
 Technical Meetings & Staff Development – DC
and Springfield travel, local travel, conferences,
training and meeting costs
 Public Education – outreach, Change My Story
campaign, materials
 Direct Services Support – testing kits, condoms,
fare cards/food coupons for clients
 Bank/Credit Card – processing fees

19. Assets & Liabilities
 Assets – cash, investments, private and public grants
receivable
 Fixed Assets – furniture and equipment
 Liabilities – grants/contracts payable to subcontractors
• Unrestricted – cash, investments
• Board Designated – operating expenses, cash
flow for public grant expenses
• Restricted – Fund for the Future
Fund Balance

21. Online at AIDSChicago.org
and our sister websites