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Company Resource Planning

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How to make effective company resource planning.

How to make effective company resource planning.

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  • 1. Company Resource Planning Resource Planning Process and Tools in a Large/Medium Company 27/08/10 Company Resource Planning - Daniele Pinto 1
  • 2. AGENDA Problem Statement Process Description Software Requirements: Use Cases IT infrastructure Conclusion and Benefit 27/08/10 Company Resource Planning - Daniele Pinto 2
  • 3. Problem Statement In large company (more then 400 Where will we allocate employees), there is a need to our employee ? manage the resources in order to Do we forecast costs on have: our projects correctly? Do we have the right staff ●No critical resource, i.e. one to run the business? specialist always overloaded; ●Projects in portfolio correctly staffed; ●A method to resolve conflict on resource requests; ●A method to plan competence shifting; ●Better forecast on type and number of resources needed/in excess; ●Better cost controlling and financial forecasting due to the improvement on resource planning. 27/08/10 Company Resource Planning - Daniele Pinto 3
  • 4. AGENDA Problem Statement Process Description Software Requirements: Use Cases IT infrastructure Conclusion and Benefit 27/08/10 Company Resource Planning - Daniele Pinto 4
  • 5. Process Statement The purpose of this business process is to manage the resources according with the business need and to improve the accuracy in financial forecast. 27/08/10 Company Resource Planning - Daniele Pinto 5
  • 6. Resource Planning INPUTS OUTPUTS ● Financial Data, Sales ● Resource Workload ● Headcount Forecast ● Capacity Plan ● Project Plans ● Financial Control ● Organizational Setup ● “Scenario Analysis” Human Resources Request Allocate Business Strategic Roles Resources Review Plan Finance and Sales 27/08/10 Company Resource Planning - Daniele Pinto 6
  • 7. Process Fundamentals ● The Resource Planning is a process that runs in parallel with the sales, finance and human resources ones; ● The short/medium term plan is done to align the business needs with the available resources; ● The long term plan on forecast projects supports the company strategy; ● The resource is allocated on role per project activities; ● Not billable activities, like sickness, are managed; ● The process actors are: – Project Manager has budget responsibility and he/she is the buyer; – Line Manager has resources responsibility and he/she is the seller; – The Resource Manager is responsible for the overall process and reports directly to the Company/Business Head; – Company and business managers. 27/08/10 Company Resource Planning - Daniele Pinto 7
  • 8. AGENDA Problem Statement Process Description Software Requirements: Use Cases IT infrastructure Conclusion and Benefit 27/08/10 Company Resource Planning - Daniele Pinto 8
  • 9. Use Case: Process Administration 27/08/10 Company Resource Planning - Daniele Pinto 9
  • 10. Use Case: Process Management 27/08/10 Company Resource Planning - Daniele Pinto 10
  • 11. AGENDA Problem Statement Process Description Software Requirements: Use Cases IT infrastructure Conclusion and Benefit 27/08/10 Company Resource Planning - Daniele Pinto 11
  • 12. IT infrastructure An example of IT setup with a SAP SAP dedicated server and HRM FICO Application Additional Interface software to provide an HR & information collector from Info DB the company ERP, CRM, User Interface HR, and Projects databases. Custom Res. Mgt HRM Server There are already off-the-shelf solutions available in the market. Projects Scheduling Info Project Portfolio Server 27/08/10 Company Resource Planning - Daniele Pinto 12
  • 13. AGENDA Problem Statement Process Description Software Requirements: Use Cases IT infrastructure Conclusions and Benefits 27/08/10 Company Resource Planning - Daniele Pinto 13
  • 14. Conclusions and Benefits ● The company resource planning is a process that runs in parallel with sales, finance and HR ones; ● The process manages the resources and supports the company strategy; ● The process is well defined and there are tools available in the market to implement it; ● With the process in place, there is a tight control over resource management, and an improved accuracy in finance forecast and budgeting. 27/08/10 Company Resource Planning - Daniele Pinto 14
  • 15. Thank You !!!!!! 27/08/10 Company Resource Planning - Daniele Pinto 15