Mi Acad2009 Print Sfx


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This presentation summarizes how the Print and Microform journal holdings of the University Libraries at Western Michigan University were integrated into WMU's SFX OpenURL resolver system.

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Mi Acad2009 Print Sfx

  1. 1. Providing Print and Microform Holdings Information through the SFX Menu System <ul><ul><li>George Boston </li></ul></ul><ul><ul><li>University Libraries </li></ul></ul><ul><ul><li>Western Michigan University </li></ul></ul>Michigan Academy March 20, 2009
  2. 2. First, some history: <ul><li>Originally printed directories were used – and we had several copies distributed thoughout the library </li></ul><ul><li>Next, bibliographic records, were put online - </li></ul><ul><ul><li>First in NOTIS and then in Voyager </li></ul></ul><ul><li>Originally printed a directory – and had several copies thoughout the library - Show the Blue Books </li></ul><ul><li>Next, Serials discoverable through OPAC </li></ul><ul><ul><li>OLLI, homegrown catalog based on NOTIS records (1990)‏ </li></ul></ul><ul><ul><li>Voyager - 1 st commercial ILS (1998)‏ </li></ul></ul>
  3. 3. Then, what happened? An explosion of electronic journals <ul><li>Two basic types - subscriptions, like Science Direct and Emerald </li></ul><ul><ul><li>Stable </li></ul></ul><ul><ul><li>Entered into the ILS, discoverable there </li></ul></ul><ul><li>Second type - were in aggregated packages, like ProQuest and InfoTrac </li></ul><ul><ul><li>Weren’t stable, could removed from the package at any time at publisher’s request, etc. </li></ul></ul><ul><ul><li>Not entered into the ILS </li></ul></ul>
  4. 4. A multi-silo solution <ul><li>How do we provide access to our users to all forms of these new electronic journals? </li></ul><ul><li>Entered in a searchable database, so they are easily discoverable, especially those in aggregated databases: </li></ul><ul><ul><li>Placed in the SFX OpenURL resolver system, all electronic journals discoverable through that interface </li></ul></ul>
  5. 5. But now we had two silos that users needed to check Print, microform and subscription-only electronic journals Both subscription and aggregated electronic journals ILS SFX
  6. 6. Dilemma – How do we merge silos? <ul><li>Import all records into Voyager </li></ul><ul><ul><li>Difficult to maintain </li></ul></ul><ul><ul><ul><li>Package content is dynamic </li></ul></ul></ul><ul><ul><ul><li>MARC packages not available for all aggregators (especially the more obscure ones)‏ </li></ul></ul></ul><ul><li>Import Voyager data about holdings of print journals into SFX </li></ul><ul><ul><li>Requires programming to extract data from Voyager and import data into SFX </li></ul></ul>
  7. 7. How would we do this? <ul><li>On Voyager side: </li></ul><ul><ul><li>Summary holdings information was held in the MARC 866 field within the MfhD record </li></ul></ul><ul><ul><li>Information about selected Print and Microform journals extracted from Voyager’s Oracle database </li></ul></ul><ul><li>On the SFX side: </li></ul><ul><ul><li>Local targets for Print and Microform journals were created </li></ul></ul><ul><ul><li>Voyager data could be imported as individual portfolios within those Targets </li></ul></ul>
  8. 8. Designing the System – what do I mean by “selected” journals <ul><li>Meeting with public services to determine: </li></ul><ul><ul><li>What to include/what to exclude </li></ul></ul><ul><ul><li>What it should the SFX menu look like? </li></ul></ul><ul><ul><ul><li>Desired wording on the menu </li></ul></ul></ul><ul><ul><ul><li>Formatting of data </li></ul></ul></ul>
  9. 9. Import, Review, go Live <ul><li>Voyager extract </li></ul><ul><ul><li>Use Perl to query and extract Voyager data </li></ul></ul><ul><li>Import into SFX </li></ul><ul><ul><li>Import data extracted from Voyager into Test mode </li></ul></ul><ul><li>Review and import into Live mode </li></ul>
  10. 10. “ Before” Screenshot
  11. 11. “ After” Screenshot
  12. 12. More “After” Screenshots
  13. 13. Maintaining the System <ul><li>Integration of storage request form </li></ul><ul><ul><li>If an item's location is “Storage” appropriate link is displayed. </li></ul></ul><ul><li>Updating the system </li></ul><ul><ul><li>On a monthly basis the files are refreshed. </li></ul></ul><ul><li>Feedback </li></ul><ul><ul><li>Positive feedback from both staff and patrons. </li></ul></ul><ul><ul><li>Occasional manual editing required </li></ul></ul>
  14. 14. Thank you for your attention <ul><li>George Boston </li></ul><ul><li>University Libraries </li></ul><ul><li>Western Michigan University </li></ul><ul><li>269-387-5147 </li></ul><ul><li>[email_address] </li></ul><ul><li>Special thanks to: Birong Ho, Systems Librarian and Deborah Mouw, Electronic Resource Specialist for their programming assistance </li></ul><ul><li>Presentation is available on Slideshare at: </li></ul><ul><li>http://www.slideshare.net/bostong/mi-acad2009-print-sfx </li></ul>