Mi Acad2009 Print Sfx

Providing Print and Microform Holdings Information through the SFX Menu System
George Boston
University Libraries
Western Michigan University
Michigan Academy March 20, 2009

First, some history:
Originally printed directories were used – and we had several copies distributed thoughout the library
Next, bibliographic records, were put online -
First in NOTIS and then in Voyager
Originally printed a directory – and had several copies thoughout the library - Show the Blue Books
Next, Serials discoverable through OPAC
OLLI, homegrown catalog based on NOTIS records (1990)‏
Voyager - 1 st commercial ILS (1998)‏

Then, what happened? An explosion of electronic journals
Two basic types - subscriptions, like Science Direct and Emerald
Stable
Entered into the ILS, discoverable there
Second type - were in aggregated packages, like ProQuest and InfoTrac
Weren’t stable, could removed from the package at any time at publisher’s request, etc.
Not entered into the ILS

A multi-silo solution
How do we provide access to our users to all forms of these new electronic journals?
Entered in a searchable database, so they are easily discoverable, especially those in aggregated databases:
Placed in the SFX OpenURL resolver system, all electronic journals discoverable through that interface

But now we had two silos that users needed to check Print, microform and subscription-only electronic journals Both subscription and aggregated electronic journals ILS SFX

Dilemma – How do we merge silos?
Import all records into Voyager
Difficult to maintain
Package content is dynamic
MARC packages not available for all aggregators (especially the more obscure ones)‏
Import Voyager data about holdings of print journals into SFX
Requires programming to extract data from Voyager and import data into SFX

How would we do this?
On Voyager side:
Summary holdings information was held in the MARC 866 field within the MfhD record
Information about selected Print and Microform journals extracted from Voyager’s Oracle database
On the SFX side:
Local targets for Print and Microform journals were created
Voyager data could be imported as individual portfolios within those Targets

Designing the System – what do I mean by “selected” journals
Meeting with public services to determine:
What to include/what to exclude
What it should the SFX menu look like?
Desired wording on the menu
Formatting of data

Import, Review, go Live
Voyager extract
Use Perl to query and extract Voyager data
Import into SFX
Import data extracted from Voyager into Test mode
Review and import into Live mode

“ Before” Screenshot

“ After” Screenshot

More “After” Screenshots

Maintaining the System
Integration of storage request form
If an item's location is “Storage” appropriate link is displayed.
Updating the system
On a monthly basis the files are refreshed.
Feedback
Positive feedback from both staff and patrons.
Occasional manual editing required

Thank you for your attention
George Boston
University Libraries
Western Michigan University
269-387-5147
[email_address]
Special thanks to: Birong Ho, Systems Librarian and Deborah Mouw, Electronic Resource Specialist for their programming assistance
Presentation is available on Slideshare at:
http://www.slideshare.net/bostong/mi-acad2009-print-sfx

Mi Acad2009 Print Sfx

by George Boston on Mar 20, 2009

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Mi Acad2009 Print Sfx — Presentation Transcript