After serving one year as SCAD's Volunteer Coordinator for the college's volunteer program, it was time to hand-off my duties to someone new. The new coordinator was not familiar with sustainability but passionate about volunteering. I put this guide together so that they, and subsequent coordinators, would have a better understanding of the purpose of SCAD's sustainability volunteer initiatives and the process involved with coordinating them.

1. SUSTAINABILITY
Written by Brittney Boudwin
SCAD Serve Sustainability Coordinator [Fall’14-Spring’15]
coordinator guide
about serve, sustainability & the coordinator position

2. Mission
SERVE exists to educate and foster life-learning and social responsibility and to
provide students with a chance to serve the Savannah community through volunteer
and paid positions.The office promotes community service and service learning as a
link between the Savannah College of Art and Design and the Savannah community
while enhancing the existing curriculum through positions that allow students to
develop skills in work-based outlets.
History
SERVE (previously Service Opportunities for Students) has been SCAD’s source for
community service for almost fifteen years. In the past, students expressed a need for
outreach programs and SCAD has supported the need.Today SERVE offers numerous
volunteer programs including Alternative Spring Break, H.E.Art, Habitat for
Humanity, Kids Cafe, Pet Project, Special Events, and Sustainability.
Programs
SERVE is the Savannah College of Art and Design’s student-led community service
office. It is comprised of eight service coordinators, who each facilitate specific
programs. Coordinators gain experience in networking, recruiting, project-planning,
decision-making, promotion, and delegating responsibilities. SERVE provides
students with the opportunity to serve Savannah community through contacts with
local agencies and schools.The needs of the community dictate the service provided.
about serve

3. Definition
Sustainability is broadly defined as meeting the needs of the present without
compromising the ability of future generations to meet their own needs. It is based
on a triple bottom line framework that puts ecological, environmental and social
success and well-being all equally important. Check out these videos for illustrated
explanations:
https://www.youtube.com/watch?v=_5r4loXPyx8
https://www.youtube.com/watch?v=-g21O7a9280
Program Description
The SCAD Serve Sustainability program offers students, staff and faculty the
opportunity to volunteer for various events and projects on campus and around
Savannah that explore sustainable initiatives contributing to a happy, healthy and
comfortable community for everyone.
We’re thinking seven generations ahead by taking creative action to volunteer with
organizations that help us meet the needs of the present without compromising the
ability of future generations to meet their own needs.We volunteer with
environmental and social organizations and have participated in cleaning up Tybee
beach, planting trees around town, and helping out at the farmers’ market just to
name a few.We are excited about volunteering in upcoming events this year that
promote healthy eating and living, green transportation, recycling and upcycling
materials, and more while engaging, inspiring and connecting with the Savannah
community.These volunteer opportunities will also be open to members of the
Savannah community, so it’s a great chance to get to mingle with the sustainability
movers and shakers of our hostess city.
sustainability
Triple bottom line Venn diagram shows sought after relationships between people,
planet and profit that sustainable efforts aim to achieve.
http://www.eoi.es/blogs/carlosomargarcia/files/2013/04/SIA_venn-diagram2.jpg

4. Position Description
The Sustainability coordinator is responsible for the planning, promotion and
recruitment for volunteer events and programs that support the local Savannah
community; creating and maintaing relationships with organizations within the
community and SCAD; maintaining records for events and volunteers;
corresponding via email, phone; and communicating via social media.
• 8 hours per week, schedule at the beginning each quarter
• Meetings count as hours, volunteer events do not
• Submit hours via MySCAD>My Info>Student Employment>Time Sheet
All coordinators meet weekly to discuss past and future events. (Currently, Mondays
at 8-9PM).Volunteers meet with the coordinators every other week to learn about
upcoming volunteer opportunities, and to participate in a coordinator lead volunteer
craft or activity. (Currently, Mondays 9-10PM)
coordinator

5. events
Coordinator should aim to organize 9 events per quarter (every weekend except the
last.) Some flexibility is allowed. Please speak with the Student Director for detailed
requirements each quarter.
find events
A list of organizations, ideas and opportunities is located in the Google Drive.
Please keep adding to it!
So many things going on in our community have sustainability initiatives, and are
great to introduce students to, and help support. Sustainability is all about social
equity: How can we help everyone have a fair and just life?, and environmental
stewardship: How can we help nature stay healthy and happy? There are so many
organizations are working towards doing something along those lines that are
helping to make Savannah a happy and healthy place for all creatures to live.
coordinate events
Before the event:
• Add event to Google calendar with as many details as possible.
• Create sign-up sheets in Google.Add a fun, specific header.
• (Event sign-ups go “live” on Mondays at 10PM)
• Confirm volunteers via email sent with “thanks for signing up”, details about
meeting time, location, appropriate attire, etc. Include your cell phone
number.
• If transportation is required, submit forms by Wed (for Fri. event) or Thursday
(for Sat. event).
• Confirm event with organizer.
At the event:
• Have volunteers sign in, and sign a liability waiver form.
• Explain activity, introduce group to who they are volunteering with/for.
• Volunteer! Have fun! Get everyone to know each other.
• Take pics (ask permission).
• Thank the organizer of the activity.
• Ask volunteers about their experience (good and bad).
After the event:
• Post pics.
• Send thank you emails to volunteers, and the group you worked with.
• Record volunteer hours.
• File liability waiver forms.
• Complete post-event report.
how to

6. SUSTAINABILITY