10 things to Do before 10am on Bullhorn
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We have been invited by Bullhorn, leading Recruitment CRM provider, to run webinars to help recruiters get the most out of social media and CRM. We ran a webinar on Friday 19th June on "10 things to do before 10am on Bullhorn". CRM is a key tool for Recruiters yet all too often it is overlooked and underused. We write lots of blogs about how much Recruiters and Recruitment Leaders can gain if they were to use their CRM more effectively, from stopping backdoor placements to speeding up processes and making better quality hires. We work with leading CRM providers and we really rate Bullhorn as a speedy recruitment tool. Bullhorn is one of the most popular recruitment systems in the UK and US, and Rose is going to show you 10 nifty features that will help you match candidates to jobs fast, build better / more fruitful candidate relationships and have clearer visibility of your desk / pipeline. By the end of this webinar you'll be itching to unlock the value held within your Bullhorn CRM! Rose is a real expert when it comes to training Bullhorn. As one of Barclay Jones' Software Trainers she trains recruiters on the system every day. Over the years she has trained thousands of recruiters on Recruitment CRM system and social media (LinkedIn / Twitter). She brings 12 years of experience in recruitment and technology, which gives her a real knack for offering recruiters valuable insights that they can understand. Read more: http://www.barclayjones.com/blog/recruitment-technology/webinar-10-things-to-do-on-bullhorn-before-10am/
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10 things to Do before 10am on Bullhorn
- 1. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever 10 Things to Do Before 10 on Bullhorn
- 2. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever Rose Megson @RoseMegson #RecruitClever
- 3. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever Martini Day!!! What’s would be your Friday Martini? #MartiniDay #RecruitClever
- 4. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever 1. Review your tasks Clients to call? Clear down any old tasks See what you have to do that day Candidates to qualify? Interviews to confirm? Client meeting notes? Target lists to create or get from candidates? My task pad tips…
- 5. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever 2. Favourite Searches Check your favourite candidate searches for any new talent that might have recently been added to the CRM Don’t forget you can save contact, company and vacancy searches too!!
- 6. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever Check through your mailbox and add CVs with the resume wizard. Resume Wizard is too easy… So you can text search them WHY I hear you cry?? 3. Get CVs on!!
- 7. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever 4. Shortlist / submit candidates quickly As you are adding candidates with the Resume Wizard, remember to shortlist/ submit any suitable candidates there and then. This will save you valuable time!! Shortlist candidates immediately…
- 8. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever 5. Recruiter Dashboard Check your Recruiter Dashboard for Vacancies, Shortlists, CV Sends and Interviews without any changes (updates) within the last 5 days Keep on top of clients and candidates… Do you need to get on the phone and chase those clients and candidates? Chase potential back door placements?
- 9. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever 6. Contracts ending soon Check your Recruiter Dashboard for placements ending soon. Contract / Interim pipeline… Will the contract need extending? Will the candidate need another assignment?
- 10. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever 7. Review your hotlists Review your current Hotlists (Tearsheets) of candidates Super hotlists / tearsheets… Can you market any of those candidates out? James Bond would definitely have a hot list! Honey Ryder Silvia Trench Vida Zora Bonita Kissy Suzuki Andrea Anders Mary Goodnight Magda May Day Natalya Simonova Dr. Christmas Jones Vesper Lynd Strawberry Fields
- 11. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever 8. Match candidates to jobs Got a new vacancy? Matching candidates to new jobs… Add a detailed description with keywords, categorise and then run a super quick Find Matching Candidates search. In just a few clicks you might find the perfect candidate
- 12. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever 9. Check your submissions Recruiting a similar role to one you recruited a few weeks / months ago? Matching candidates to new jobs… Check your submissions (shortlists). Filter on the previous vacancy to see a list of shortlisted candidates.
- 13. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever 10. Fill more vacancies Interviewing a candidate today? Why not run a Vacancies search based on skills? Walk into the interview armed with current vacancies they could fill for you Searching Vacancies …
- 14. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever Cheers everyone!!! Hope you enjoy that martini #MartiniDay #RecruitClever Bond: “Just a drink, a Martini, shaken not stirred.” Bond: “Vodka Martini.” Bartender: “Shaken or stirred?” Bond: “Do I look like I give a damn?” Bond: “Vodka martini. Plenty of ice, if you can spare it”.
- 15. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever 15 Push the button!
- 16. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever Follow us! Improving Recruiter Efficiency
- 17. barclayjones.comRecruitment Technology and Social Media for Recruiters @Barclay_Jones @RoseMegson @BullhornUK #RecruitClever 17
Editor's Notes
- Intro whilst talking to Ayla
- Some of you may know me from BH training – If so Hello!! And for those of you who don’t, thanks so much for taking the time to join the session. Please feel free to connect to me on LinkedIn or Twitter. Rose Megson and @RoseMegson. Tweet us please - @RoseMegson and @BullhornUK Hashtag for today is – RecruitClever.
- Start with a bit of fun – it is Friday after all!!! And completely non recruitment or bullhorn related but… Did you know its World Martini Day !!!! Yes and we all know who loves a martini –Mr Bond – Spectre UK Release - November 6, 2015 Poll on GoToWebinar or Tweet us @Barclay_Jones. Also use the hashtag #MartiniDay Gin or vodka: usually made with gin and a hint of dry vermouth - in a five-to-one ratio. Expect an olive or a twist of lemon peel as garnish. Dry, wet, Ordering it "dry" is asking for a martini with less vermouth than usual. A "wet" martini — you guessed it — comes with more vermouth than the standard ratio. Shaken or stirred: "Shaken, not stirred" might sound familiar thanks to Mr. Bond. A shaken martini, mixed in a cocktail shaker with ice, usually produces an icier, cloudier, and slightly more diluted drink. A stirred martini chills the cocktail without diluting it quite as much from the ice. Dirty: Olive lovers are sure to appreciate a "dirty" martini. This version adds olive juice for an extra briny taste. Gibson: A Gibson is still a martini; the only difference is that is comes garnished with a cocktail onion instead of an olive or peel. Vesper: For something a bit different, try a vesper: a martini composed of gin, vodka, Lillet Blanc, and a lemon twist.
- So we’ve had that first cup of coffee – starting to wake up – let’s look at our tasks… Get our day off to a good start Lets have a look at my task pad <<Open tasks>> Create a task from a individual record or as a follow on task when adding notes to the system. TIPS: Filter on USERS to show only your tasks Make sure you have the IS COMPETED column showing Filter IS COMPLETED by INCOMPLETE to show the tasks you need to do.
- You can save your search strings in BH. Save you loads of time – great way to find new talent recently added to bullhorn ! <<Run Business Analyst search>> TIPS: Date added – Descending Filter on past 7 days (Joe Bloggs should show to the top)
- <<Add Emma Watson’s CV>> WHY? Keyword search the CV Remember to Categorise and skill you candidates according to what they do…. Your search results will be sooo much better if you get this information on!! Remember to show the next slide near the bottom and talk about shortlisting candidates straight away for roles
- <<Shortlist Emma Watson for the leading actress role>> Why?!? Saves you time and that’s what we’re all about. Using Bullhorn the most speedy and efficient way. <<Show on Emma’s record, shortlist on Emma’s record after saving>>
- <<Demo on the Recruiter Dashboard>> Vacs without coverage – NO CV SENDS Shortlists (or submissions) without change – NO CV SENDS, no status change CV Sends (or client submissions) without change – NO INTERVIEW, no status change Interviews without change - no status change. Could you be chasing a BACKDOOR placement. TIP – add your dashboards to your start up screens – preferences.
- Fabulous pipeline tool for you CONTRACT and INTERIM recruiters. <<Show using Recruiter Dashboard >> Details: Placement must be set to Approved
- Hotlists are awesome!!!! I have a mini video blog about this wonderful tool already. <<go into hotlists>> Great way of setting aside strong candidates so you can react to new vacancies quickly. Market candidates out. You can have lists of contacts and vacancies too… Send newsletters to CONTACTS, or just have an up-to-date list of your HOT VACANCIES. You can create hotlist from a search result, from an individual record <<Open Kate Winslet’s record – add her to hot list>> Run Mass actions from within the hotlist and search within a hotlist!!!! <<demo quickly>> Search within a Hotlist <<demo using Candidate search – SAP, business Analyst List>>
- <<Use vacancy #113880>> Predominantly uses the words within the DESCRIPTION field. If description is over 250 words will only look at this. If less than 250 will look at any file attachments.
- Great area to use when recruiting similar roles. Tips: Filter on USERS to show your previously shortlist candidates. REMOVE AFTERWARDS!!!! Filter on VACANCY to find vacancies similar to yours - JAVA Filter on a CLIENT NAME to find candidates put forward to similar businesses – AAA Filter CANDIDATE STATUS to New, Active & Interviewing.
- Walk into the interview armed with some LIVE vacancies to talk to your candidate about. Even if they aren’t your jobs, a split fee is better than nothing!!! <<Vacancy search on .NET, JAVA, accepting candidates>>
- 1st Quote = Film: Goldfinger, Year: 1964, Actor: Sean Connery 2nd Quote = Film: Casino Royale, Year: 2006, Actor: Daniel Craig 3rd Quote = Film: Die Another Day, Year: 2002, Actor: Pierce Brosnan