Trick-or-Grant
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Trick-or-Grant

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Making the Grant Submission Process Not so Frightful (UM Extension specific)

Making the Grant Submission Process Not so Frightful (UM Extension specific)

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Trick-or-Grant Trick-or-Grant Presentation Transcript

  • Amy Baker Mike Schmitt
  • The Grant Submission Process
  • The Grant Submission Process SPA
  • The Grant Submission Process SPA Approvers Board Assurances RCR Training Grants Preparer Revisions requested
  • Frightful!
  • Submission Process
    • Today we will…
      • Walk through the submission process
      • Tell you where you can get assistance
      • Look at a submission timeline
      • Answer questions
  • Helpful Vocabulary
    • Sponsored Projects Administration (SPA)
    • Proposal Routing Form (PRF)
    • Request for Proposal (RFP)
    • Responsible Conduct of Research (RCR)
    • Principal Investigator (PI)
  • Submission Process: Beginning
    • Step 1: Find an opportunity
    • Step 2: Begin preparing narrative/budget
    • Step 3: Decide if you are going to utilize a Grants Preparer
  • You May Also Need To:
    • Complete RCR Training (required)
      • Covers ethical topics, not process
      • Part 1 is 2-hours on campus, Part 2 is online
    • Submit to IACUC or IRB (if animal or human subjects)
    • Obtain documentations of support
      • cost-sharing, in-kind, matching contributions
      • ICR waiver
      • negotiated-rate info
  • Submission Process: Preparing
    • Preparing the Proposal
      • In Extension, you may use a Grants Preparer to help you get your proposal ready to submit to SPA.
      • Who Prepares/Approves my Application? Decision Tool
    EFANS: Todd Busker CV: Dave Welter YD: Linda Molloy FD: Betsy Leverty Reg Dirs: Dave Welter
  • Grants Preparers
    • Grants Preparers can help you:
      • Make a realistic submission timeline
      • Use EGMS (online system that is especially good for creating budgets)
      • Avoid common mistakes
      • Prepare and route your PRF
      • Deliver to SPA
  • Grants Preparers
    • How to utilize a Grants Preparer
      • Submit Intent to Submit Proposal form to Grants Preparer at least 17 days * prior to sponsor deadline.
      • Intent to Submit Proposal
      • Recommended: Meet with Grants Preparer
      • Deliver to them all application materials 10 days* prior to sponsor deadline.
    *add 5 days for grants.gov proposals
  • Delivering to SPA
    • Grants Preparer will:
      • prepare and route your Proposal Routing Form to appropriate approval chain
      • deliver to SPA 24 hours* before sponsor deadline.
    *5 days for grants.gov proposals
  • Note: Self-Preparation
    • An experienced P.I. can self-prepare , without utilizing a Grants Preparer.
    • P.I. is responsible for correctly submitting PRF to routing chain (10 days* before sponsor deadline).
    • P.I. is responsible for delivering to SPA according to SPA deadlines.
    *add 5 days for grants.gov proposals
  • Actual Submission
    • There are 3 proposal types:
      • Grants.gov
      • Other Electronic (non-grants.gov)
      • All Other Proposals
  • Grants.gov
    • P.I.s do not register in Grants.gov
    • SPA must submit all Grants.gov proposals
    • Your Grants Preparer will deliver to SPA, who will submit
    • If self-preparing:
      • 5 days prior to sponsor deadline, make your application package into a PDF. Email the complete package and (fully-approved) PRF number to SPA, who will submit
  • Other Electronic
    • Electronic system that allows the P.I. or Grants Preparer to “push the button”
    • These proposals still require PRF approval and review by SPA
    • Complete application package with fully-signed PRF is emailed to SPA 24 hours before sponsor deadline
    • P.I. and/or Grants Preparer will receive authorization from SPA to submit
  • All Other Proposals
    • Grants Preparer or P.I. (if self-preparing) will submit the application package to SPA 24 hours before the application must be in the mail/e-mail.
    • SPA will submit the proposal to the sponsor, either by mail or electronically.
  • A Submission Timeline
    • A good guide for anyone to follow
    • Required if you want guarantees that sponsor deadline is met when using an Extension Grants Preparer
    • Grant Submission Timeline
  • Tangent: What is in a PRF?
    • Regardless of who prepares PRF (you or Grants Preparer), you need to be familiar with contents
    • Incorrect info on PRF can hold up approval and submission
  • Tangent: What is in a PRF?
    • PRF walk-through, item by item
  • PRF Walk-Through
  • PRF Walk-Through
    • So far… piece of cake
  • PRF Walk-Through
  • PRF Walk-Through
  • PRF Walk-Through
  • PRF Walk-Through
  • PRF Walk-Through
  • PRF Walk-Through
  • PRF Walk-Through
  • PRF Walk-Through
    • Here Endeth the PRF Walk-Through
  • Hurry Up and Wait
    • Typical Review Period:
      • 1-2 Months, non-federal
      • 6-12 Months, federal
  • Possible Notifications
    • Proposal NOT selected for funding
    • Sponsor has requested revisions
    • Proposal WAS selected for funding
  • Proposal Rejected
    • SPA will notify the P.I. immediately
  • Revisions Requested
    • Any significant* revisions require a new PRF process.
    • Any revised proposal (significant revisions or not) must be resubmitted through SPA
    *Examples of significant: changes to level of effort, alterations in cost-sharing agreements, or a 25% or more change in budget.
  • Proposal Accepted!
    • Negotiation: Sponsor & SPA come to an agreement
    • Notification: Official agreement from sponsor. This belongs with SPA.
    • Account Establishment: P.I. will receive account info from SPA
  • More Information
    • Talk to your Grants Preparer
    • Consult Extension Employee site, under “Program Resources”
    • Watch for your invitation to an online course, “Grantsmanship Fundamentals for Extension”—coming soon
  • Question and Answer