Alfresco Replacing your Shared Drive Michael Farman www.alfresco.com

The Worlds Most Popular CMS is.....The Shared Drive Familiar to users - just another Windows Explorer drive “ It's on the shared drive” Shared drive challenges Difficult to find – no search Difficult to capture context Project_Deathstar_Functional_Specification_V0.2_Draft_02-08-2008-MF.doc It's it the right version? No version control or history Security suits a filesystem not how people work with documents I want to collaborate on this Lock and update Review and approve Comments and Discussions Reuse Publish on intranet, website ....

is.....The Shared Drive

Familiar to users - just another Windows Explorer drive

“ It's on the shared drive”

Shared drive challenges

Difficult to find – no search

Difficult to capture context

Project_Deathstar_Functional_Specification_V0.2_Draft_02-08-2008-MF.doc

It's it the right version?

No version control or history

Security suits a filesystem not how people work with documents

I want to collaborate on this

Lock and update

Review and approve

Comments and Discussions

Reuse

Publish on intranet, website ....

Alfresco Architecture It's all about choice...

It's all about choice...

Striving for Simplicity rather than Complexity Address the paradigms that users know best Replace shared file drives with Virtual File System Office Integration Simple rules automate manual processing Portal Integration Google-like search, Yahoo-like browsing Templates to encourage reuse, simplifies use and provides web access 1) File System Emulation 2) Rules Engine 3) Web Client

Address the paradigms that users know best

Replace shared file drives with Virtual File System

Office Integration

Simple rules automate manual processing

Portal Integration

Google-like search, Yahoo-like browsing

Templates to encourage reuse, simplifies use and provides web access

Simplying Document Management – Mass Deployment Replace shared file drives with Virtual File System Automatic Metadata Extraction Simple Rules Automate Manual Processing Folder or task based Workflow SmartSpaces Folders, Content, Rules Zero Footprint Client

Replace shared file drives with Virtual File System

Automatic Metadata Extraction

Simple Rules Automate Manual Processing

Folder or task based Workflow

SmartSpaces

Folders, Content, Rules

Zero Footprint Client

Smart Spaces - Rules Rules are applied to a 'Space' Rules make a space 'Smart' Rules are triggered by an Event Inbound – content arriving into a space Outbound – content leaving a space, moved, deleted Update – content being modified Rules are filtered based on conditions All Items (no filter)‏ Items with a specific MIME Type (e.g. PDF)‏ Specific Content Type Applied to a specific aspect File name pattern (e.g. *-context.xml)‏ Falls within a Category (e.g. Region, Language)‏ Rule filter can be applied to 'NOT' e.g. Not in MIME ype *.pdf No limit on the number of conditions that can be applied to each rule

Rules are applied to a 'Space'

Rules make a space 'Smart'

Rules are triggered by an Event

Inbound – content arriving into a space

Outbound – content leaving a space, moved, deleted

Update – content being modified

Rules are filtered based on conditions

All Items (no filter)‏

Items with a specific MIME Type (e.g. PDF)‏

Specific Content Type Applied to a specific aspect File name pattern (e.g. *-context.xml)‏

Falls within a Category (e.g. Region, Language)‏

Rule filter can be applied to 'NOT'

e.g. Not in MIME ype *.pdf

No limit on the number of conditions that can be applied to each rule

Smart Spaces - Actions Items that successfully meet the rule conditions have an 'Action' applied to them Actions can be run manually No limit on the number of actions per rule Rules are used to organise, structure, enrich content in the repository Used in conjunction with: Alfresco Web Client FTP WebDAV CIFS (Shared Network Folder)‏ Web Services API Use your imagination!

Items that successfully meet the rule conditions have an 'Action' applied to them

Actions can be run manually

No limit on the number of actions per rule

Rules are used to organise, structure, enrich content in the repository

Used in conjunction with:

Alfresco Web Client

FTP

WebDAV

CIFS (Shared Network Folder)‏

Web Services API

Use your imagination!

The Alfresco Virtual File Systems Common Internet Filesystem (CIFS)‏ Also know as Server Message Block (SMB)‏ WebDAV HTTP based file editing and management on remote servers FTP File Transfer protocol NFS Commonly used with Unix systems

Common Internet Filesystem (CIFS)‏

Also know as Server Message Block (SMB)‏

WebDAV

HTTP based file editing and management on remote servers

FTP

File Transfer protocol

NFS

Commonly used with Unix systems

Alfresco CIFS File System Provides true file system based access to Alfresco repository Root path: \<machinename>AAlfresco Can mount as shared drive Alfresco or NTLM with Passthrough (SSO)‏ Drag n' drop files into Alfresco Edit content directly with other applications Network folders can be Smart Spaces Virtual Desktop Actions Trigger Alfresco actions our launch Web Client Supports both DM store and WCM AVM Stores

Provides true file system based access to Alfresco repository

Root path: \<machinename>AAlfresco

Can mount as shared drive

Alfresco or NTLM with Passthrough (SSO)‏

Drag n' drop files into Alfresco

Edit content directly with other applications

Network folders can be Smart Spaces

Virtual Desktop Actions

Trigger Alfresco actions our launch Web Client

Supports both DM store and WCM AVM Stores

Alfresco CIFS - The Technology 2 Types of Implementations: Java – Any platform Java socket based implementations of the SMB/CIFS protocol that can be used on any platform NetBIOS – Windows Only Windows specific interface that uses Win32 NetBIOS API calls via JNI code The default configuration will use the NetBIOS based code under Windows and the Java socket based code on other platforms.

2 Types of Implementations:

Java – Any platform

Java socket based implementations of the SMB/CIFS protocol that can be used on any platform

NetBIOS – Windows Only

Windows specific interface that uses Win32 NetBIOS API calls via JNI code

The default configuration will use the NetBIOS based code under Windows and the Java socket based code on other platforms.

CIFS Virtual Desktop Actions How can I control behavior if there's no client install? Automatic Versioning (optional)‏ Trigger server side actions via the client Standard Actions Checkin/Checkout Display Details Web Client Browse Configured using: file-servers-custom.xml file-servers.xml commented out sample actions Extended using: JavaScript Java – Provides access to the full Alfresco Java API Desktop Executables

How can I control behavior if there's no client install?

Automatic Versioning (optional)‏

Trigger server side actions via the client

Standard Actions

Checkin/Checkout

Display Details

Web Client Browse

Configured using:

file-servers-custom.xml

file-servers.xml commented out sample actions

Extended using:

JavaScript

Java – Provides access to the full Alfresco Java API

Desktop Executables

Configuring your File Systems Standard config in: ..WEB-INF/classes/alfresco/file-servers.xml Override (always!) using: ..WEB-INF/classes/alfresco/file-servers-custom.xml Used to add to or replace config from file-severs.xml e.g. To replace use replace=”true” in xml tag <config evaluator=&quot;string-compare&quot; condition=&quot;Filesystems&quot; replace=&quot;true&quot; > Supports both: Protocol specific configuration Shared configuration Troubleshooting Privileged ports on non Windows platforms No-network – Install Loopback Adapter See wiki and forums

Standard config in:

..WEB-INF/classes/alfresco/file-servers.xml

Override (always!) using:

..WEB-INF/classes/alfresco/file-servers-custom.xml

Used to add to or replace config from file-severs.xml

e.g. To replace use replace=”true” in xml tag

<config evaluator=&quot;string-compare&quot; condition=&quot;Filesystems&quot; replace=&quot;true&quot; >

Supports both:

Protocol specific configuration

Shared configuration

Troubleshooting

Privileged ports on non Windows platforms

No-network – Install Loopback Adapter

See wiki and forums

Virtual File System Demonstration

Demonstration

Further Information Content Community http://www.alfresco.com Alfresco Wiki Technical information on configuration, administration and customisation http://wiki.alfresco.com/wiki/File_Server_Configuration Alfresco Forums Community Postings Alfresco Staff http://forums.alfresco.com Alfresco Forge Contributions from the community E.g. Metadata extractors, transformations …. http://forge.alfresco.com

Content Community

http://www.alfresco.com

Alfresco Wiki

Technical information on configuration, administration and customisation

http://wiki.alfresco.com/wiki/File_Server_Configuration

Alfresco Forums

Community Postings

Alfresco Staff

http://forums.alfresco.com

Alfresco Forge

Contributions from the community

E.g. Metadata extractors, transformations ….

http://forge.alfresco.com

Alfresco Replacing your shared drive Questions? Michael Farman www.alfresco.com