Replacing Your Shared Drive with Alfresco - Open Source ECM

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    Replacing Your Shared Drive with Alfresco - Open Source ECM - Presentation Transcript

    1. Alfresco Replacing your Shared Drive Michael Farman www.alfresco.com
    2. The Worlds Most Popular CMS
      • is.....The Shared Drive
        • Familiar to users - just another Windows Explorer drive
        • “ It's on the shared drive”
      • Shared drive challenges
        • Difficult to find – no search
        • Difficult to capture context
          • Project_Deathstar_Functional_Specification_V0.2_Draft_02-08-2008-MF.doc
        • It's it the right version?
          • No version control or history
        • Security suits a filesystem not how people work with documents
        • I want to collaborate on this
          • Lock and update
          • Review and approve
          • Comments and Discussions
          • Reuse
            • Publish on intranet, website ....
    3. Alfresco Architecture
      • It's all about choice...
    4. Striving for Simplicity rather than Complexity
      • Address the paradigms that users know best
      • Replace shared file drives with Virtual File System
      • Office Integration
      • Simple rules automate manual processing
      • Portal Integration
      • Google-like search, Yahoo-like browsing
      • Templates to encourage reuse, simplifies use and provides web access
      1) File System Emulation 2) Rules Engine 3) Web Client
    5. Simplying Document Management – Mass Deployment
      • Replace shared file drives with Virtual File System
      • Automatic Metadata Extraction
      • Simple Rules Automate Manual Processing
      • Folder or task based Workflow
      • SmartSpaces
      • Folders, Content, Rules
      • Zero Footprint Client
    6. Smart Spaces - Rules
      • Rules are applied to a 'Space'
      • Rules make a space 'Smart'
      • Rules are triggered by an Event
        • Inbound – content arriving into a space
        • Outbound – content leaving a space, moved, deleted
        • Update – content being modified
      • Rules are filtered based on conditions
        • All Items (no filter)‏
        • Items with a specific MIME Type (e.g. PDF)‏
        • Specific Content Type Applied to a specific aspect File name pattern (e.g. *-context.xml)‏
        • Falls within a Category (e.g. Region, Language)‏
      • Rule filter can be applied to 'NOT'
        • e.g. Not in MIME ype *.pdf
      • No limit on the number of conditions that can be applied to each rule
    7. Smart Spaces - Actions
      • Items that successfully meet the rule conditions have an 'Action' applied to them
      • Actions can be run manually
      • No limit on the number of actions per rule
      • Rules are used to organise, structure, enrich content in the repository
      • Used in conjunction with:
        • Alfresco Web Client
        • FTP
        • WebDAV
        • CIFS (Shared Network Folder)‏
        • Web Services API
        • Use your imagination!
    8. The Alfresco Virtual File Systems
      • Common Internet Filesystem (CIFS)‏
        • Also know as Server Message Block (SMB)‏
      • WebDAV
        • HTTP based file editing and management on remote servers
      • FTP
        • File Transfer protocol
      • NFS
        • Commonly used with Unix systems
    9. Alfresco CIFS File System
      • Provides true file system based access to Alfresco repository
        • Root path: \<machinename>AAlfresco
        • Can mount as shared drive
        • Alfresco or NTLM with Passthrough (SSO)‏
        • Drag n' drop files into Alfresco
        • Edit content directly with other applications
        • Network folders can be Smart Spaces
        • Virtual Desktop Actions
          • Trigger Alfresco actions our launch Web Client
        • Supports both DM store and WCM AVM Stores
    10. Alfresco CIFS - The Technology
      • 2 Types of Implementations:
      • Java – Any platform
        • Java socket based implementations of the SMB/CIFS protocol that can be used on any platform
      • NetBIOS – Windows Only
        • Windows specific interface that uses Win32 NetBIOS API calls via JNI code
      • The default configuration will use the NetBIOS based code under Windows and the Java socket based code on other platforms.
    11. CIFS Virtual Desktop Actions
      • How can I control behavior if there's no client install?
      • Automatic Versioning (optional)‏
      • Trigger server side actions via the client
      • Standard Actions
        • Checkin/Checkout
        • Display Details
        • Web Client Browse
      • Configured using:
        • file-servers-custom.xml
        • file-servers.xml commented out sample actions
      • Extended using:
        • JavaScript
        • Java – Provides access to the full Alfresco Java API
        • Desktop Executables
    12. Configuring your File Systems
      • Standard config in:
        • ..WEB-INF/classes/alfresco/file-servers.xml
      • Override (always!) using:
        • ..WEB-INF/classes/alfresco/file-servers-custom.xml
        • Used to add to or replace config from file-severs.xml
        • e.g. To replace use replace=”true” in xml tag
          • <config evaluator=&quot;string-compare&quot; condition=&quot;Filesystems&quot; replace=&quot;true&quot; >
      • Supports both:
        • Protocol specific configuration
        • Shared configuration
      • Troubleshooting
        • Privileged ports on non Windows platforms
        • No-network – Install Loopback Adapter
        • See wiki and forums
    13. Virtual File System
        • Demonstration
    14. Further Information
      • Content Community
        • http://www.alfresco.com
      • Alfresco Wiki
        • Technical information on configuration, administration and customisation
        • http://wiki.alfresco.com/wiki/File_Server_Configuration
      • Alfresco Forums
        • Community Postings
        • Alfresco Staff
        • http://forums.alfresco.com
      • Alfresco Forge
        • Contributions from the community
          • E.g. Metadata extractors, transformations ….
        • http://forge.alfresco.com
    15. Alfresco Replacing your shared drive Questions? Michael Farman www.alfresco.com

    + Alfresco SoftwareAlfresco Software, 2 years ago

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