Policy management system protects your organization by helping you set standards of expected behavior for your employees. It enables to manage the full life cycle of policies from creating a policy to approval, publication, and periodic reviews in one centralized place.

1. Advantages of Policy
Management Software(PMS)

2. Policy management system protects your organization by
helping you set standards of expected behavior for your
employees. It enables to manage the full life cycle of policies
from creating a policy to approval, publication, and periodic
reviews in one centralized place. Policy management software
allows you to label specific policy sections and perform detailed
reporting. Also, they embed interactive content to bring your
policies to life, so that your employees can understand how to
apply the policies in everyday lives.

3. Restricted access: PMS has the ability to grant permissions,
and restrict access to documents to edit, review, and approve
policies on user access privileges.

4. Consistent and accountable work flow: PMS promotes
accountable and consistent work flow that helps to improve the
efficiency in creating, reviewing and approving policy
documents and also to keep track of all tasks with full audit
trials on the changes done in the document.
Automating and centralizing the document work flow is
considered to be a beneficial aspect to policy management.
In a paper based environment, each of the steps in the document
work flow creates opportunities for them to be delayed or lost
altogether.

5. Enforcement of styles and templates in policies: It helps to
implement styles and templates on policies to maintain brand,
and associate specific regulatory responsibilities with the
document.

6. Reduce time required to manage procedures and policies:
This software helps to reduce the time required to manage
policies by 70-80%.
It helps organizations to manage the life cycle of documents
through assessment, automated communication tools, tracking,
monitoring, and reporting of related activities.

7. Centralized documentation:All relevant procedures,
protocols, policies and guidelines will be stored in one location
and make them readily accessible for your employees.
The main advantage of centralization of documents is to avoid
copying, distribution, binding costs, printing which are
commonly correlated with manually controlled systems.

8. Version control: PMS helps to prevent non-standardized, out-
of-date, poorly written and duplicate policies.
For example: Health care organizations avoid ending up with
scattered policies on different websites and file shares, with no
archival and audit trails.

9. Credentials readiness: PMS provides the ability to link
policies and crosswalk/ bridge to related accreditation standards
and regulatory requirements, to establish risk mitigation controls
and initiatives.
It also supports national and state health requirements, and also
provides with risk management, abbreviated view of policies
and compliance.

10. Detailed audit trails:As businesses are hit with more
regulations the risk of litigation also rises up.
PMS promotes detailed audit of the activity happening within
the organization, thus protecting against the risk of penalties,
lawsuits and fines.

11. Global view of compliance: PMS improves compliance by
employees with policies.
PMS, with sharing and collaboration features, is a great tool to
break down barriers for sharing and managing content within
specific groups or among coworkers.

12. PMS limits the risk exposure and liability from ineffective
policy management which aids in decreasing the risk exposure
pools handled by self-insured entities.
An orderly policy management brings order towards the firm;
however, if things turn into challenging, it also needs to be
assessed for necessary adjustments till a steady and continuous
plan for the business is framed.

13. Policy management software plays an important role in
integrating every person in the organization and make their
work simpler with measurable advantages, thus raising the
organization's standard and ultimately reducing its risks.

14. JDi Data Corporation is a proven insurance software solutions
provider offering policy management software, agency billing,
rating and accounts receivable software. JDi Data policy
administration system is designed to be reliable, easy to use and
cost-effective with expert and friendly service. JDi Data also
provides quality claims management software.